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Personal Assistant Job in Nairobi, Kenya

Personal Assistant
 
Location: Nairobi
 
Industry: Logistics
 
Our client, a global supplier of transport and logistics solutions, is seeking to recruit a Personal Assistant to act as the first point of contact for the CEO/MD and provide essential administration functions thereby assisting in the smooth running of the organization.
 

Duties and Responsibilities
  • Manage the MD’s corporate calendar/email account and personal calendar/email account; including heavy coordination of meetings, urgent company matters, and priorities
  • Plan all meetings and manage all travel arrangements and itineraries (including air, hotel, car, rail, special accommodations)
  • Implementing and maintaining procedures/administrative systems
  • Perform administrative tasks including answering phones, outbound calls, compiling reports, preparing PowerPoint presentations, conducting research, assisting with special projects, distributing mail, conducting appropriate follow up, and other duties
  • Liaising with staff, suppliers and clients
  • Evaluate and coordinate timely communication in response to requests, issues, questions, problems and other correspondence needs
  • Organize and document all information needed for successful daily operations and tasks
Skills & Abilities:
  • Minimum of a Degree in Human Resources, Social Sciences , Business Management or related field
  • Minimum 5 years experience in acting as a personal assistant at a senior level.
  • Knowledge of the transport and logistics sector is highly desirable
  • Excellent demonstrable IT skills including in the use of databases, MS Office suite and for the use of information management
  • Good communication and organizational skills.
  • Previous experience in a logistics/freight forwarding company highly desirable.
To apply, send your CV and cover letter only to cvs@flexi-personnel.com


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