Our client, a Below-The-Line (BTL)
marketing agency, with experience in delivering brand experiences is recruiting
for an Office Administration Assistant.
Job Purpose: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Location: Nairobi
Start date: Immediate
The prospective employee will be expected to fulfill the following responsibilities:
Reporting
The prospective employee will be expected to fulfill the following responsibilities:
Reporting
- The team will provide feedback on pending work
to the Administrative Assistant then communicate the same to Management
- Ensure all project deadlines are met and
escalate to Management when/if necessary
- Prepare reports for Management: Pending Work
(daily), Pre-qualification reports (when they arise)
Office Management
- Completes operational requirements by
scheduling and assigning administrative projects; expediting work results.
- Maintain the filing system of the company such
as hardcopy, softcopy that are related to the job
- Prepare all tender prequalification documents
- Handle all Corporate Communication inquiries
- Provide support and handle enquiries from
employees.
- Maintain office diary (bookings & project
deadlines)
- Maintain supplies inventory by checking stock
to determine inventory level; anticipating needed supplies; placing and
expediting orders for supplies; verifying receipt of supplies.
- Contribute to team effort by accomplishing
related results as needed
The Successful Candidate MUST meet
the following Requirements:
- Diploma holder; University/College degree an
asset
- Minimum 5 years’ experience as Administrative
Assistant
- Ability to juggle multiple tasks with superb
accuracy and time management skills
- Strong sense of urgency and problem solving
skills
- Must be computer savvy and proficient in MS
Office
- Excellent written and verbal communication
skills
Interested candidates who meet the
above criteria should submit their online application on or before 11th April
2015 athttp://goo.gl/T8sryH.
CVs WITHOUT salary requirements will
NOT be considered.