Organization: Adeso
- African Development Solutions
Position
Title: Project
Assistant - Mobile Non-Formal Education Project
Reporting
to: Senior Project Officer
Working
with: Project
Team
Duration: 1
year (Renewable)
Organizational
Context: Adeso is an expanding and vibrant African based international
development and humanitarian organization. At Adeso, we work with African
communities who are yet to realize their full potential; working inside these
communities to create environments in which Africans can thrive.
Our
belief that economic, social and environmental security is the bedrock of a
healthy community drives the nature and intent of our programming.
We
work to prevent and overcome situations that adversely affect community
well-being by: reinvigorating the economy, developing skills for life and work,
providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso
is an exciting and dynamic organization experiencing managed rapid growth. It
offers sound employment conditions with opportunities for personal growth and
development.
Position
Summary: This position is part of the Mobile Non-Formal Education
(MNFE) Project, which seeks to enhance access to education for nomadic children
aged 13-18 years in Marsabit County who are not currently enrolled in any
formal schooling.
The
Project Assistant – Education will be responsible for the daily management of
the education component of the project, including working with the Community
Mobilizers to support 6 Mobile Schools in the field and the associated
Community Education Committees (CECs).
Specific
Roles and Responsibilities
·
Participate in community sensitization meetings in targeted
communities.
·
Assist in recruitment of teachers for the Non-Formal Education
Centers (NFECs).
·
Organize pedagogical training for the teachers in the
multi-grade system and the Non-Formal Education curriculum.
·
Supervise the teaching activities at the NFECs.
·
Manage the process for selection and training of CEC members.
·
Manage the process of identification of pupils to participate in
the project.
·
In collaboration with St. Joseph’s Polytechnic and the Kenya
Institute of Education develop a vocational training curriculum for skills
training.
·
Supervise the vocational trainees including making regular
visits.
·
Oversee the administration of business start-up grants to
graduates from the vocational training.
·
Assist the Senior Project Officer with other aspects of project
implementation as required.
Skills and Qualifications
Essential
·
Relevant Higher Diploma qualification.
·
At least 2 years of relevant project experience.
·
Good understanding of the issues relating to education in
pastoralist communities in Kenya.
·
Ability to work well under pressure and with minimal supervision.
·
Ability to establish strong working relationships with community
members and colleagues.
·
Ability to analyze information, evaluate options, and think and
plan strategically.
·
Excellent networking and representation skills
·
Excellent verbal and written skills in English.
·
Computer literacy in MS Office.
·
Willing to travel regularly within remote areas.
Desirable
·
Bachelors of Education.
·
Resident of Marsabit County.
·
Skills transfer through training and mentoring.
·
Experience working with mobile pastoralist communities.
·
Donor reporting.
Position
Title: Logistics
and Administration Officer (LAO)
Reporting
to:Project Manager / Head of the Office
Working
with:Program and Operations team in Somalia as well as relevant
departments in Nairobi.
Programme
/ Duty Station: Badhan
Duration: One
Year
Starting
Date: Immediate
Organizational
Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization.
At
Adeso, we work with African communities who are yet to realize their full
potential; working inside these communities to create environments in which
Africans can thrive.
Our
belief that economic, social and environmental security is the bedrock of a
healthy community drives the nature and intent of our programming.
We
work to prevent and overcome situations that adversely affect community
well-being by: reinvigorating the economy, developing skills for life and work,
providing humanitarian aid, and influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.
Currently,
Adeso has programs in Somalia, Kenya and South Sudan.
Adeso
is an exciting and dynamic organization experiencing managed rapid growth.
It
offers sound employment conditions with opportunities for personal growth and
development.
Position Summary: The Logistics and Administration Officer will provide logistical support and administrative advice to Adeso operation areas, particularly in Bari Region.
This
is a field based position and is directly managed by the Project Manager.
The
Logistics and Administration Officer will be a full-time member of the Adeso
team.
Position
Purpose: Adeso is seeking a qualified and committed individual to
join its team as Logistics and Administration Officer.
The
primary role of the Logistics and Administration Officer will be to provide
logistical and administrative support and advice to the project team during the
project implementation period.
The
support role of the officer will be focused on, but not limited to, the Bari
region of Somalia.
The
officer will also be expected to provide administration and logistical support
to other regions where Adeso is operating on a needs basis.
Specific Roles and Responsibilities:
Logistics:
·
Management of agency and rented vehicles, ensuring that all are
safe and road-worthy, have proper on-board vehicle documentation, and separate
vehicle files. The officer will carry out continuous tracking of vehicle
log-sheets, monthly compilation and submission of log-sheets and will organize
cleaning of vehicles;
·
Schedule vehicle use to meet programmatic and operational needs
by maintaining vehicle movement board daily and managing vehicle request forms;
·
Oversee and ensure proper use of the vehicles by overseeing fuel
consumption, purchase and tracking including coordination with gas station(s);
·
Organize regular service schedules for vehicles, maintain
service schedule files and ensure major repairs are done in a timely manner by
a professional mechanic;
·
Track vehicle expenses in accordance with the respective
procurement policy and project budgets; file monthly vehicle consumables sheet
for each vehicle separately;
·
Order and maintain stock of spare parts and consumables;
·
Coordinate with communications department to ensure regular
vehicle communications and ensure security measures for vehicles such as
parking, storage of keys, emergency supplies etc.;
·
Responsible for oversight of vehicle rentals including tracking
of leases and payments;
·
Support programs with the required logistic information (costs,
availability of products etc.).
Procurement:
·
Daily coordination of Adeso procurement activities and assisting
office staff with procurement activities as required;
·
Procure requested program support items in a timely manner,
ensuring that Adeso procurement procedures are followed;
·
Assist program and operations personnel in regular procurement
planning meetings;
·
Assist staff as needed in creating clear and understandable
purchase requests and other documentation;
·
Collect quotations and bids from vendors and prepare the
required documentation of supplies and transactions in compliance with Adeso
standards;
·
Prepare status reports on deliveries for procurement, logistics,
office management and receipt of supplies;
·
Assist in the maintenance of thorough procurement files as
outlined in the Adeso procurement policy;
·
Account for purchased items and coordinate with appropriate
logistical and administrative staff members;
·
With full understanding of Adeso procurement policies and
formats, assist as needed in training staff on these policies;
·
Keep records of and maintain contacts with suppliers and local
repair/maintenance shops, conducting price comparisons among them in order to
get the best deals.
Administration:
·
In collaboration with the Program and Operation team, contribute
in developing appropriate project planning and implementation mechanisms;
·
Manage and update inventory and stock list in Adeso offices,
stores/garage and program sites on monthly basis;
·
Organize Adeso program and operations files and keep them
updated as needed;
·
Coordinate with the landlord of Adeso rented premises to ensure
that buildings are well maintained and that leasing documents are in order;
·
Support the administrative management of the projects, including
financial, logistical and operational activities;
·
Provide the Project Manager with logistical support in
organizing project related workshops and meetings and any other necessary
preparations;
·
Coordinate with other staff members to ensure the offices,
warehouses and field sites are adequately equipped and supplied;
·
Maintain the guards, SPU and drivers schedule for the
office/guesthouse and field related trips;
·
Participate in hiring and disciplinary measures for drivers;
manage drivers’ leave schedules ensuring smooth operation of the fleet and
coordinate with Human Resources to ensure proper tracking of drivers’ HR files;
·
Ensure that the Adeso logistics systems, procedures and working
practices are adhered to;
·
Keep a proper record of quotations (eventually tenders),
requisitions, purchase order forms, goods received notes, receipts, waybills,
and all other documents;
·
Ensure that the proper administrative procedures and standards
for requisition follow-up, purchasing, stock-keeping and dispatch are followed;
·
Inform staff about security situations in the area, coordinate
with local authorities and other agencies on security related issues and
provide appropriate advice to the staff and in particular, the management team;
·
Maintain project documents and information with confidentiality,
ensuring that all records pertaining to the project are properly completed and
stored in a secure place;
·
In cooperation with the Regional Security Manager, regularly
review the security situation of all Adeso offices, evacuation plans, security
instructions and any other contingency planning that may be necessary;
·
Ensure incident and accident reporting is conducted as
necessary. This includes completion of incident report forms, informing
necessary actors and maintaining incident report files. Meet regularly with
head of office to share necessary information;
·
Training/orientation of staff: Ensure orientation of new
international staff is completed during first month of arrival in Somalia;
·
Provide regular briefings/trainings to national staff on
preventative security measures and conduct in Adeso office;
·
Ensure that all necessary measures are taken to provide Adeso
employees with a safe working environment as detailed in existing guidelines –
the Logistics and Administration Officer will be responsible for fire
regulations and procedures of acceptance of visitors and vehicles to Adeso
compound;.
·
Produce regular bi-weekly written reports in English and Somali
on the security situation in project sites based on the current information
available from other agencies like NSP, Adeso’s other offices, media and other
sources;
·
Monitor local and national news (radio, television and print)
and translate appropriate information in daily updates.
Others:
·
Understand and adhere to Adeso established policies and
procedures for administration, finance, procurement, safety and security
management;
·
Other duties as assigned.
Skills and Qualifications:
·
Undergraduate degree, preferably in Logistics Procurement,
Supply Chain Management, Business / Public Administration or Diploma;
·
A minimum of two years professional experience, preferable in
Logistics, Supply Chain Management and Administration;
·
The candidate must be able to manage several tasks
simultaneously and be flexible and willing to assume a range of unanticipated
assignments;
·
Willingness to travel to field and project activity sites as
required;
·
The position requires excellent attention to detail and
organizational skills, maturity and the ability to work in a fast-paced
environment;
·
Strong spoken and written communication skills in English and
Somalia languages;
·
Ability to work independently and as part of team;
·
Professional and friendly communication style with the ability
to communicate professionally with a diverse group of stakeholders;
·
Excellent working knowledge of Microsoft Word, Excel, Access,
PowerPoint, e-mail applications and the internet;
·
Conscientious with an excellent sense of judgment;
·
Willingness and ability to work effectively with a wide variety
of people;
·
Ability to work as part of a team and coordinate with project
personnel.
Application Process
This
is a challenging opportunity for a dedicated and highly motivated professional.
If
you would like to join this dynamic team, please submit your application to
jobs.somalia@adesoafrica.org, quoting the position in the email subject matter,
by 23rd April 2015.
Each application should be addressed to the Human Resources Manager and include the following:
·
An updated CV; and
·
An application letter which should include cover letter,
remuneration requirements and contact information for three work-related
referees.
Applications not including all of the above information will not
be reviewed.
Only
short-listed candidates will be contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.