Organization: Adeso - African Development Solutions
Position Title: Project Assistant - Mobile Non-Formal Education Project
Reporting to: Senior Project Officer
Working with: Project Team
Duration: 1
year (Renewable)
Organizational Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization. At Adeso, we work with
African communities who are yet to realize their full potential; working inside
these communities to create environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Adeso has programs in Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Position Summary: This position is part of the Mobile Non-Formal
Education (MNFE) Project, which seeks to enhance access to education for
nomadic children aged 13-18 years in Marsabit County who are not currently
enrolled in any formal schooling.
The Project Assistant – Education
will be responsible for the daily management of the education component of the
project, including working with the Community Mobilizers to support 6 Mobile
Schools in the field and the associated Community Education Committees (CECs).
Specific Roles and Responsibilities
- Participate in community sensitization
meetings in targeted communities.
- Assist in recruitment of teachers for the
Non-Formal Education Centers (NFECs).
- Organize pedagogical training for the teachers
in the multi-grade system and the Non-Formal Education curriculum.
- Supervise the teaching activities at the
NFECs.
- Manage the process for selection and training
of CEC members.
- Manage the process of identification of pupils
to participate in the project.
- In collaboration with St. Joseph’s Polytechnic
and the Kenya Institute of Education develop a vocational training
curriculum for skills training.
- Supervise the vocational trainees including
making regular visits.
- Oversee the administration of business
start-up grants to graduates from the vocational training.
- Assist the Senior Project Officer with other
aspects of project implementation as required.
Skills and Qualifications
Essential
- Relevant Higher Diploma qualification.
- At least 2 years of relevant project
experience.
- Good understanding of the issues relating to
education in pastoralist communities in Kenya.
- Ability to work well under pressure and with
minimal supervision.
- Ability to establish strong working
relationships with community members and colleagues.
- Ability to analyze information, evaluate
options, and think and plan strategically.
- Excellent networking and representation skills
- Excellent verbal and written skills in
English.
- Computer literacy in MS Office.
- Willing to travel regularly within remote
areas.
Desirable
- Bachelors of Education.
- Resident of Marsabit County.
- Skills transfer through training and
mentoring.
- Experience working with mobile pastoralist
communities.
- Donor reporting.
Position Title: Logistics and Administration Officer (LAO)
Reporting to:Project Manager / Head of the Office
Working with:Program and Operations team in Somalia as well as
relevant departments in Nairobi.
Programme / Duty Station: Badhan
Duration: One
Year
Starting Date: Immediate
Organizational Context: Adeso
is an expanding and vibrant African based international development and
humanitarian organization.
At Adeso, we work with African
communities who are yet to realize their full potential; working inside these
communities to create environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.
Currently, Adeso has programs in
Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth.
It offers sound employment conditions
with opportunities for personal growth and development.
Position Summary: The Logistics and Administration Officer will provide logistical support and administrative advice to Adeso operation areas, particularly in Bari Region.
This is a field based position and is
directly managed by the Project Manager.
The Logistics and Administration
Officer will be a full-time member of the Adeso team.
Position Purpose: Adeso
is seeking a qualified and committed individual to join its team as Logistics
and Administration Officer.
The primary role of the Logistics and
Administration Officer will be to provide logistical and administrative support
and advice to the project team during the project implementation period.
The support role of the officer will
be focused on, but not limited to, the Bari region of Somalia.
The officer will also be expected to
provide administration and logistical support to other regions where Adeso is
operating on a needs basis.
Specific Roles and Responsibilities:
Logistics:
- Management of agency and rented vehicles,
ensuring that all are safe and road-worthy, have proper on-board vehicle
documentation, and separate vehicle files. The officer will carry out
continuous tracking of vehicle log-sheets, monthly compilation and
submission of log-sheets and will organize cleaning of vehicles;
- Schedule vehicle use to meet programmatic and
operational needs by maintaining vehicle movement board daily and managing
vehicle request forms;
- Oversee and ensure proper use of the vehicles
by overseeing fuel consumption, purchase and tracking including
coordination with gas station(s);
- Organize regular service schedules for
vehicles, maintain service schedule files and ensure major repairs are done
in a timely manner by a professional mechanic;
- Track vehicle expenses in accordance with the
respective procurement policy and project budgets; file monthly vehicle
consumables sheet for each vehicle separately;
- Order and maintain stock of spare parts and
consumables;
- Coordinate with communications department to
ensure regular vehicle communications and ensure security measures for
vehicles such as parking, storage of keys, emergency supplies etc.;
- Responsible for oversight of vehicle rentals
including tracking of leases and payments;
- Support programs with the required logistic
information (costs, availability of products etc.).
Procurement:
- Daily coordination of Adeso procurement
activities and assisting office staff with procurement activities as
required;
- Procure requested program support items in a
timely manner, ensuring that Adeso procurement procedures are followed;
- Assist program and operations personnel in
regular procurement planning meetings;
- Assist staff as needed in creating clear and
understandable purchase requests and other documentation;
- Collect quotations and bids from vendors and
prepare the required documentation of supplies and transactions in
compliance with Adeso standards;
- Prepare status reports on deliveries for
procurement, logistics, office management and receipt of supplies;
- Assist in the maintenance of thorough
procurement files as outlined in the Adeso procurement policy;
- Account for purchased items and coordinate
with appropriate logistical and administrative staff members;
- With full understanding of Adeso procurement
policies and formats, assist as needed in training staff on these
policies;
- Keep records of and maintain contacts with
suppliers and local repair/maintenance shops, conducting price comparisons
among them in order to get the best deals.
Administration:
- In collaboration with the Program and
Operation team, contribute in developing appropriate project planning and
implementation mechanisms;
- Manage and update inventory and stock list in
Adeso offices, stores/garage and program sites on monthly basis;
- Organize Adeso program and operations files
and keep them updated as needed;
- Coordinate with the landlord of Adeso rented
premises to ensure that buildings are well maintained and that leasing
documents are in order;
- Support the administrative management of the
projects, including financial, logistical and operational activities;
- Provide the Project Manager with logistical
support in organizing project related workshops and meetings and any other
necessary preparations;
- Coordinate with other staff members to ensure
the offices, warehouses and field sites are adequately equipped and
supplied;
- Maintain the guards, SPU and drivers schedule
for the office/guesthouse and field related trips;
- Participate in hiring and disciplinary measures
for drivers; manage drivers’ leave schedules ensuring smooth operation of
the fleet and coordinate with Human Resources to ensure proper tracking of
drivers’ HR files;
- Ensure that the Adeso logistics systems,
procedures and working practices are adhered to;
- Keep a proper record of quotations (eventually
tenders), requisitions, purchase order forms, goods received notes,
receipts, waybills, and all other documents;
- Ensure that the proper administrative
procedures and standards for requisition follow-up, purchasing,
stock-keeping and dispatch are followed;
- Inform staff about security situations in the
area, coordinate with local authorities and other agencies on security
related issues and provide appropriate advice to the staff and in
particular, the management team;
- Maintain project documents and information
with confidentiality, ensuring that all records pertaining to the project
are properly completed and stored in a secure place;
- In cooperation with the Regional Security
Manager, regularly review the security situation of all Adeso offices,
evacuation plans, security instructions and any other contingency planning
that may be necessary;
- Ensure incident and accident reporting is
conducted as necessary. This includes completion of incident report forms,
informing necessary actors and maintaining incident report files. Meet
regularly with head of office to share necessary information;
- Training/orientation of staff: Ensure
orientation of new international staff is completed during first month of
arrival in Somalia;
- Provide regular briefings/trainings to
national staff on preventative security measures and conduct in Adeso
office;
- Ensure that all necessary measures are taken
to provide Adeso employees with a safe working environment as detailed in
existing guidelines – the Logistics and Administration Officer will be
responsible for fire regulations and procedures of acceptance of visitors
and vehicles to Adeso compound;.
- Produce regular bi-weekly written reports in
English and Somali on the security situation in project sites based on the
current information available from other agencies like NSP, Adeso’s other
offices, media and other sources;
- Monitor local and national news (radio,
television and print) and translate appropriate information in daily updates.
Others:
- Understand and adhere to Adeso established
policies and procedures for administration, finance, procurement, safety
and security management;
- Other duties as assigned.
Skills and Qualifications:
- Undergraduate degree, preferably in Logistics
Procurement, Supply Chain Management, Business / Public Administration or
Diploma;
- A minimum of two years professional
experience, preferable in Logistics, Supply Chain Management and
Administration;
- The candidate must be able to manage several
tasks simultaneously and be flexible and willing to assume a range of
unanticipated assignments;
- Willingness to travel to field and project
activity sites as required;
- The position requires excellent attention to
detail and organizational skills, maturity and the ability to work in a
fast-paced environment;
- Strong spoken and written communication skills
in English and Somalia languages;
- Ability to work independently and as part of
team;
- Professional and friendly communication style
with the ability to communicate professionally with a diverse group of
stakeholders;
- Excellent working knowledge of Microsoft Word,
Excel, Access, PowerPoint, e-mail applications and the internet;
- Conscientious with an excellent sense of
judgment;
- Willingness and ability to work effectively
with a wide variety of people;
- Ability to work as part of a team and
coordinate with project personnel.
Application Process
This is a challenging opportunity for
a dedicated and highly motivated professional.
If you would like to join this
dynamic team, please submit your application to jobs.somalia@adesoafrica.org,
quoting the position in the email subject matter, by 23rd April 2015.
Each application should be addressed to the Human Resources Manager and include the following:
- An updated CV; and
- An application letter which should include
cover letter, remuneration requirements and contact information for three
work-related referees.
Applications not including all of the
above information will not be reviewed.
Only short-listed candidates will be
contacted.
Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.