A Non-Governmental Organization (NGO)
wishes to recruit competent and qualified personnel to fill the position of a Finance Officer and Administration.
Job Summary: Responsible for effective timely and efficient
payment processing of duly authorized / approved transactions as well as
maintaining up to date records of cash, cheque, assets and payroll
transactions.
The job holder’s duties and
responsibilities are outlined as follows:
Payment Processing
- Ensure all payments have supporting
documentation
- Examine supporting documents and ensure timely
payment of authorized and approved transactions.
- Ensure that settlement of invoices in respect
of service and goods providers are in accordance with existing contracts.
Financial Management and
Administration
- Ensure payees are notified of any
discrepancies in the supporting documents.
- Maintain and update accounting records, fixed
assets register in accordance with accounting policies and procedures.
- Maintain safe custody of and manage petty cash
while ensuring the availability of sufficient cash for disbursement in the
office and at the bank.
- Prepare cash count, maintain daily
reconciliation of petty cash imprest, complete and submit weekly and
monthly Cash Survey Report.
- Maintain safe custody of all accounting
documents including cheque books, payment vouchers, PAYE, NHIF, NSSF,
Pension returns and Motor Vehicle Log books.
- Prepare and maintain the payroll and
associated statutory and voluntary returns.
- Acts as the bank agent – collecting cash,
cheque books and other bank documents
- Prepare bank and accounts reconciliation,
including audit schedules.
- Assist in ensuring that the organizations and
other resources are safeguarded and it does not suffer financial loss
through theft, fraud or error by maintaining strong internal systems and
controls.
- Assist in ensuring that financial management
policies and procedures are current and enforced.
- Give technical support in the programs
department.
Requirements:
Minimum Level of Education / Academic
Qualification
- Bachelor’s degree in business related field
Commerce – Accounting qualification.
Specialized Training / Professional
Qualifications
- CPA (K)
- Quick books Accounting Software
Relevant Work Experience
- MUST have a minimum of 3 years’ experience in
a similar position within an NGO setting and excellent working knowledge
in Quickbooks Accounting Software
How to Apply:
Interested candidates should email their resume of
a maximum 4 pages and a cover letter indicating their current and expected
salary to: careerihrm@gmail.com
Include “Finance and Administration
Officer – [Your name]” in the subject line.
Closing Date: 27th April 2015 at 4:00 p.m.
Only short listed candidates will be
contacted.