The Independent Electoral and
Boundaries Commission (IEBC) seeks to recruit a dynamic, competent and
result-oriented individual to fill the following position:-
Constituency Office Clerk (Kuria West Constituency)
Grade 8
Job Code: IEBC/5/2015
Duties and Responsibilities
- Oversee the general management of constituency
office in the absence of the CEC,
- Completing voter registration control sheets
and control registers,
- Keep up to date statistics on voter
registration exercise,
- Updating regularly and maintaining and updated
register of electors and making sure it is always accurate,
- Checking that all electoral materials and
equipment are in good working condition,
- Assist the CEC in mapping of polling
stations/registration centres,
- Assist in publicity of voter registration of
voters, elections, inspection of the register and any other activity to be
undertaken by the commission,
- Quality control the work done by registration
and polling officer on voter registration,
- Receive, distribute and maintain an inventory
of materials and equipment to registration centres in time,
- Replacing lost and defaced voters cards with
duplicate cards,
- Assist in preparation of work plans, security
plans, transport, and logistical plans,
- Safeguarding registration data,
- Assist in verifying the register of electors,
- Undertake any other duty assigned by the
commission.
Requirements for Appointment
- Minimum of C- (minus) in KCSE or division III
in KCE,
- Must be a resident of Kuria West constituency.
- Must be computer literate,
- Two(2) years working experience in a large
organization,
- Competent and confident in handling office
processes,
Warehouse Assistants (Central Rift Region, Kakamega Region and Nyeri
Region)
Grade 8
Job Code: IEBC/4/2015
Duties and Responsibilities
- Supervise and provide guidance and advice in
areas pertaining to Supply Chain Management to officers working in the
region,
- Assist in regional procurement, preparation of
procurement plans, market survey and research,
- Issue/Dispose stores and equipment in
accordance to the laid down procurement regulations and procedures,
- Ensure proper record keeping of all
stores/equipment in the warehouse and safe keeping of the same,
- Prepare monthly and annual Supply Chain
Management reports/returns and forward to Headquarter through the REC.
Requirement for Appointment
For appointment to this grade, an
officer must have:-
- Diploma in Supplies Management or Procurement
Management,
- Two (2) years of relevant work experience in a
large organization,
- Must be a resident of the Region he/she is
applying to be considered,
- Be computer literate.
Regional ICT Officers (RICTO)
4 Posts
Grade 6
Job Code: IEBC/3/2015
- RICTO – Kakamega Region
- RICTO – Central Nyanza Region
- RICTO – Garissa Region
- RICTO – Nairobi Region
Duties and Responsibilities
- To provide first line support on all general
and Commission-specific software and hardware issues in the regions,
- To communicate information on hardware and
software issues to corporate ICT Services,
- Solve regional ICT issues including remote
acess, emails and telephone,
- To assist in the selection and disposal of
redundant ICT equipment,
- Provide onsite technical support with hardware
and software issues where needed, including travelling to other commission
sites in their region of responsibility,
- Provide ICT point of contact to all users and
third parties for all regional ICT matters, and escalate to ICT at the
Headquarters issues that cannot be resolved locally,
- To ensure the maintenance of a healthy, safe
and secure working environment through ensuring compliance with health and
safety requirements in relation to ICT,
- Implement information security at the regional
level as directed by the ICT directorate.
Qualifications and Experience
- Degree in Computer Science, ICT or equivalent,
- Full certification in Networks (e.g. CCNA,
CCNP) or Microsoft Certification (e.g. Microsoft Certified Professional)
required,
- Basic hardware troubleshooting and maintenance
strongly preferred,
- Three (3) years of relevant industry
experience in a busy organization,
- A team player, service oriented, eager to
learn and pro-active, willing to develop initiatives and work under
demanding environments,
- Must be a resident of the Region he/she is
applying to be considered.
Constituency Elections Coordinator
13 Positions
Grade 5
Job Code: IEBC/2/2015
- Manyatta town Constituency
- Galole Constituency
- Kitui East Constituency
- Nyakach Constituency
- North Horr Constituency
- Laikipia East Constituency
- Isiolo South Constituency
- Dadaab Constituency
- Emgwen Constituency
- Mandera South Constituency
- Ganze Constituency
- Kiharu Constituency
- Kajiado East Constituency
Duties and Responsibilities
- Provide management support, develop and
oversee the implementation of strategies, policies, plans and budgets at
the constituency level while ensuring the alignment of these to the
regional and overall Commission strategies,
- Ensure that election operation activities at
the constituency level comply with internal controls and budget
restrictions,
- Ensure provision of administrative support
services at the constituency level including distribution of election
materials, transport management, implementation of security policies and
protocols and ensuring the safe custody of the Commission’s assets,
- Be responsible for sound financial management
and prudent use of all Commission funds at constituency level in line with
commission’s financial policies,
- Liaise with the Regional Election Coordinator
to implement training programmes for registration and election officials
at the constituency level,
- Identify, inspect suitable polling,
nominations and tallying centers.
- Liaise with regional administrative and
security officials at the constituency level to ensure safety of
Commission Assets including warehouses,
- Undertake the verification, compilation and
revision of Constituency voter’s register as required by law from time to
time,
- Liaise with political parties with respect to
elections and related activities,
- Develop accountability measures, monitor the
performance indicators at the constituency levels and ensure the timely
preparation of periodic reports,
- Be the Returning Officer during elections and
during voter registration the Voter Registration Officer.
Qualifications and Experience
- Minimum undergraduate degree from a recognized
university,
- A minimum of Six (6) years working experience
in management in a large organization,
- Proven experience in results-based management,
monitoring and evaluation or managing election process is an added
advantage,
- Must be computer literate and should
possess good negotiation, planning and coordination skills,
- Additional training, professional
qualifications and experience of fieldwork will be an advantage,
- Must be a resident of the Constituency he/she
is applying to be considered,
- Must be computer literate.
Director Audit, Risk and Compliance
Grade 3
Job CodeIEBC/1/2015
This role is responsible for advising
the Commission on key risk areas and their implications on the activities of
the Commission and ensuring that the Commission complies with regulatory and
operational requirements.
A key part of this role is ensuring
the development and implementation of an institutional framework to deliver on
Commission’s mandate.
Duties and Responsibilities
- Develop and ensure implementation of the
audit, risk and compliance strategies in line with the Commission’s
strategy.
- Develop accountability structures, supervise
periodic reporting and projects and monitor the performance indicators for
the risk and audit departments,
- Oversee the development and implementation of
effective policies, procedures, systems and processes for risk management
and audit departments,
- Develop risk based audit plans to cover all
Commission activities and to ensure it meets Commission expectations,
- Coordinate the execution of periodic
independent risk based audits in respect of all operations, systems and
financial records and present the audit reports to the relevant Commission
committee,
- Oversee the design and execution of ad hoc or
investigative audits on specific areas or programmes as advised by the
Commission and provide independent reports to the relevant Commission
committee,
- Follow up audit and investigation
recommendations to ensure implementation of agreed corrective action,
- Oversee the development and implementation of
risk management and compliance work plans,
- Lead the identification of key risk areas,
review risk analysis reports and advise the Commission on potential risk
areas that require remediation,
- Ensure the directorate is adequately resourced
by professional and competent personnel.
Requirements for Appointment
- Minimum of an Undergraduate degree in Social
Sciences, Law, Business Administration /Management, Accounting/Finance or
any other relevant area. A relevant Masters degree would be an added
advantage,
- Must possess CPA(K), CIA and CISA professional
qualifications and in good standing,
- Minimum ten years managerial experience, five
of which are at senior management level in audit or enterprise risk
management. A demonstrated track record in the provision of risk
management and compliance services. A good understanding of the electoral
process is an added advantage,
- Leadership and people management skills,
- Strategy development and execution,
- Planning and coordination skills,
- Problem solving and analytical skills,
- Excellent presentation, oral and written
communication skills,
- Ability to make critical and timely decisions
in a highly sensitive environment.
Integrity Clearance
In addition to the qualifications set
above, the applicants must further meet and get the following clearances:
- Ethics and Anti-Corruption Commission (EACC).
- Criminal Investigation Department (CID).
- Kenya Revenue Authority (KRA).
- Director of Public Prosecutions (DPP).
- Chief Executive Officer, Higher Education
Loans Board.
- Professional bodies (where applicable) to
which the applicant belongs eg LSK, ICPAK, AAK, IEK etc.
- Credit Reference Bureau Africa Ltd or Metropol
Credit Reference Bureau.
Security Clearance
All shortlisted applicants may be
subjected by the Commission to a security clearance by National Intelligence
Service (NIS).
Application Submissions
Interested candidates are requested
to submit their duly completed application together with up-to-date curriculum
vitae, copies of certificates and testimonials, email and telephone contacts of
three (3) referees who must be familiar with the candidates previous work
experience.
Applicants must indicate the Job code
and title on the top left corner of the envelope.
Those applying for constituency or
Regional positions must also indicate the Region or Constituency on the top
left corner of the envelope.
Applications and supporting documents shall be:
i. Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or
ii. Send via Post Office to
Independent Electoral Boundaries
Commission (IEBC),
P O Box 45371-00100,
Nairobi, Kenya.
Applications must reach IEBC by 15th May 2015.