Position Title: Finance, Grants and Administration Manager
Reports To: Chief Executive Officer
Department: Finance, Grants and Administration
Background: I Choose Life – Africa (ICL) is one of the leading
Non-Governmental Organizations that has contributed greatly to Sexual
Reproductive Health efforts among the youth in Kenya today.
The organization works closely with
the government, universities, and communities and has programs in over 210
institutions (tertiary institutions and high schools) across 23 Counties in
Kenya and reaches over 1 million youth annually with Behaviour Change
Communication messages.
Vision & Mission: ICL's vision is to see a ‘Healthy Africa,
Empowered People!’ The organization seeks to support to the implementation of
Vision 2030 through the cascading it to the Counties.
ICL's mission is to create a movement
of individuals that enhance the quality of life for communities through Health
initiatives, Economic empowerment, Academic & career mentoring, - improved
Leadership & governance and Institutional Strengthening (HEAL&I).
Job Purpose: To establish and maintain financial and management
procedures for I Choose Life-Africa that ensure compliance and achievement of
the Organizational Objectives in line with the strategic plan.
In addition, support counties in the
actualization of their county strategic plans aligned to Vision 2030
Key responsibilities
1. Project Finance Planning.
- Participate in the recruitment, induction and
deployment of the finance staff in line with the policies of ICL
- Coordinate the project planning process
including creating Resource , Financial, Quality, Risk and Reporting plans
2. Finance Management
- Maintain day-to-day financial control of the
service within budget heads agreed by the donors and development partners.
- Ensure that all finances are properly
administered and monitored, including credit control.
- Support the project accountants in the
provision of information for the estimates.
- Advise on the proper allocation of resources.
- Ensure that appropriate financial regulations
and controls are in place and in use at all times.
- Prepare and review detailed budgets for
approval by the management and development partners.
- Make regular reports to the management, donors
and development partners on income, expenditure and any variations from
budgets.
- Ensure that all financial reporting
obligations are met in relation to submissions for funding, for grant aid,
for contracts and any other initiatives.
3. Grants Management
- Oversight and coordination of the ICL’s grant
portfolio.
- Work with selected partners to ensure budgets
are in line with programmatic, cost and feasibility criteria
- Prepare grant award documents for approval,
this will include: grant agreements, negotiation memorandums and
modifications
- Coordinate the scheduling of in-kind
disbursements
4. Resource Mobilization and
Sustainability
- Develop the organization’s funding base to
secure present and future service delivery.
- Liaise and negotiate, as appropriate, with the
development partners and donors and other funding sources on future
service delivery initiatives and developments in conjunction with the
Management.
- Maintain appropriate relations with Donors and
development partners and make reports as necessary, ensuring compliance
with any contracts.
- Identify opportunities for funding by the
development partners and submit bids and applications accordingly.
5. Finance Reporting.
- Participate in reviewing the goals and
objectives as set out in the scope of work
- Compile finance reports (narrative and data)
and submit them to the CEO as per the set deadlines
- Track the overall performance of programme,
through coordinating preparation of quarterly activity plans and monthly
& quarterly performance reviews.
6. Any other duties and
responsibilities in line with Financial Management
Education and Training
- The ideal candidate should have Bachelor’s
Degree in Commerce, Finance or equivalent
- CPA K or ACCA mandatory.
- Master’s in Commerce, Finance an added
advantage
Experience, Skills and Abilities
- 5 years experience Financial management in
progressively responsible roles, with sound crossfunctional experience, 3
must be in managerial position
- Experience in managing multi donor funded
projects
- Good working knowledge of the current Kenya
tax Law and practices;
- Ability to work with a team, foster a team
approach and incorporate capacity building activities into the program
- Computer literate with an ability to analyze
and utilize program development gaps for decision making
- Excellent organizational skills, analytical
and report writing skills
- Demonstrated ability to develop institutional
partnerships and build networks
- Be an excellent communicator, team player and
willingness to work in a multi – Sectoral team setting
Application and contact detail
Please send your application and
clearly mark the subject as Finance, Grants and Administration Manager to
hr@ichooselife.or.ke to reach us on 15th April 2015 by 5.00 pm.
Only shortlisted candidates will be
contacted.
I Choose Life- Africa is an equal
opportunity employer.