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Accounts Assistant Job in Kenya

Ecumenical Pharmaceutical Network
Vacant Position: Accounts Assistant 
Job Summary:Under the supervision of the Accountant, the Accounts Assistant will support in the financial  data processing by the preparation of documents of original entry, initial date entry and management of the document filling process. 

Specific Responsibilities
  • Prepare invoices for payment, ensuring adequate and complete documentation, approvals, and budget codes from relevant budget holders.
  • Maintain a proper filing systems for accounting documents and vouchers
  • Account for travel advances and related expense claims within policy guidelines.
  • Assist in processing project financial reports and produce relevant reconciliations.
  • Prepare and process journal, and enter into the Pastel system after authorisation
  • Ensure proper files, both hard and soft copies, are maintained to support all transactions processed.
  • Undertake any other tasks which may be assigned by the Accountant.
  • Assist in filing and verification of completeness of the documentation on the donors Files, as well as Project financial reports.
  • Assist in preparation of the half-yeas and year-end audit schedules.
  • Assist in archiving financial files.
  • Review telephone and car costs for preparation of journals and posting into Pastel according to budget codes
  • Reconciliation of the administration costs accounts
Supervision and Collaboration 
The Accounts Assistant is under the direct supervision of the Accountant. 

He/She works closely with other colleagues in the Administration, Programmes, Communication and Programmes Department, as well as the Executive Director.

Qualification and Experience
  • Bachelor’s Degree in Financial Management/Business Administration/Bachelor of Arts;
  • Professional qualification: Certified Public Accountants (CPA), Association of Chartered Certified Accountants (ACCA) or equivalent; Part qualification will also be considered.
  • At least 1 year general accounting experience preferably within the Non-Governmental Organization’s (NGO) sector;
  • Computer literacy: Knowledge of Excel spreadsheet is essential. Being Conversant with the Pastel  accounting system or other relevant accounting systems will be an added advantage.
  • Fluency in English (spoken and written) and working Knowledge of French is desirable, although not essential.
Required Competencies
  • Attention to details
  • Ability to plan and execute tasks with minimal supervision
  • High level conception and analytical capacity;
  • Good interpersonal skills: team player;
  • Good problem solving skills;
Applications with a detailed CV and cover letter including salary requirements and indicating daytime telephone numbers, address and the names of three referees should be sent via email to;

Closing Date: Applications should be submitted by 17th April 2015.

Only short listed candidates will be contacted

EPN is an Equal Opportunity/Affirmative Action Employer

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