Job
Title: Volunteer
Regional Financial Controller – East Africa
Location: Nairobi and in-country travel in Kenya
Salary: Voluntary
Location: Nairobi and in-country travel in Kenya
Salary: Voluntary
Responsible to: Regional Programme Manager - East Africa, Chief Operating Officer (UK) – Global Programmes Manager (UK)
Responsible for: Regional operational and financial management and reporting
Overall purpose:
To manage and report of the regional financial performance of
the East Africa office and the regional programme and its projects.
To support the RW East Africa Regional team in all financial aspects relating to the East Africa region.
To support the RW East Africa Regional team in all financial aspects relating to the East Africa region.
Main duties and responsibilities
Support
the Regional Programme Manager, C.O.O. (responsible for Finance - UK) and
Global Programmes Manager to:
Report the regional financial performance of the East Africa office
Report the regional financial performance of the East Africa office
- Report
by account code a monthly P&L and YTD P&L and monthly balance
sheet with variance analysis from budget.
- Allocate
the restricted expenditure to project funds and transfer to the requisite
projects and donors.
- Prepare
a quarterly forecast of the financial year’s regional operational budget
and variance analysis.
- Maintain
accurate records of all financial transactions following Renewable World
financial policy and guidelines.
- Assist
in supporting information for the annual statutory audits and compliance
audits.
Cash management
- Payment
processing for administrative and projects in accordance with policies and
payment authorities.
- Financial
management – perform and submit for review monthly operational petty cash
and bank reconciliations.
- Update
the intra-company funding account with the RW UK office.
- Manage
donor financial reporting, including income, debt and deferred income
accurately and timely in accordance with each donors requirements.
Project financial management
- Manage
the project financials in co-operation with the Regional Programme Manager
– East Africa, C.O.O, and Project Managers and implementing partner
financial controllers.
- Project
accounting using the Renewable World financial toolkit including the
Finance and Scope of Works for partner claims, issue of Purchase Orders,
Invoices, update and reconcile actual expenditure and cash movements, in
order to arrive at committed project costs and forecasts costs to
complete.
- Prepare
regional project financial reporting on a monthly basis at project and
implementing partner level with project managers and consolidate to
regional level for Global Programme Manager review.
- Prepare
and issue Renewable World quarterly recovery purchase orders and invoices
and accounting for these regionally.
- Prepare
a quarterly forecast of project spend and variance analysis at project and
partner level against project budget for the remaining duration of the
project.
- Prepare
a consolidated forecast of recoveries and partner expenditure.
- Liaising
with the UK team and regional Programme managers to ensure all financial
reports are submitted accurately and on time to donors with sufficient
variance analysis and context to enable transparency.
- Ensure
project donor audits are organized and conducted to achieve compliance.
- Strengthen
our project financial systems and processes where appropriate.
- Working
with external Auditors from a statutory or project/donor perspective and
implement recommendations arising.
Project proposal development
- Work
with potential donors and proposed implementing partners on the financial
aspects of project proposals.
- Prepare
a proposed financial commencement budget for project proposals.
Administration and Day to day running of the office and resource
management
- Communication
and reporting –facilitating project monthly financial review meetings,
communicating with local partners and stakeholders.
- Documentation
– Monthly update of all the project accounting documents and project
paperwork, time sheet.
- Regional
payroll management.
- Lodging
and managing all aspects of tax compliance and reporting to local
authorities.
Other
- Attend
regular supervision and take active initiation in personal professional
development
- Tasks
as appropriate and as agreed with the Chief Operating Officer or Global
Programme Manager and Regional Programme Manager.
- Preparation
and submission of financial matters relating to government line
ministries (NGO Board) requirement and report
Candidate Specification
Essential
competency and experience requirements
- Qualified
accountant (e.g. one of: ACA, CIMA, CPA, ACCA)
- Educated
to Bachelor’s degree level in relevant discipline
- Strong
financial analytical and problem solving skills
- Functional
knowledge of financial accounting systems and advanced Microsoft Excel
skills
- Understanding
of project accounting
- Must
be flexible, adaptable, and quick to learn in our fast paced dynamic
environment (arising out of the new projects and relationships)
- Keen
attention to accounting detail and a commitment to continuous improvement
- Ability
to prioritise and deliver results on time
- Effective
communicator (including excellent written and verbal English) as
demonstrated on financial and narrative reporting, and verbal skills
Desirable competency and experience requirements
- Experience
of donor fund (grant) accounting
- Relevant
international NGO and major donor (e.g. EU/DFID/USAID) experience
- Infrastructure
(e.g. Energy Systems) economic and financial analysis experience
Terms and Conditions
Salary:
None but in country travel & subsistence expenses and daily stipend.
Hours
of Work: Minimum 3 days a week preferably 5 days (8:00am to 5:00pm)
Place
of work: Nairobi, Kenya
Closing
date: 24th March 2015
How
to Apply: please
email your C.V. and cover letter to geoffrey.mburu@renewable-world.org
detailing:
- Your
reasons for applying
- How
you meet the requirements in the person specification
Term: Starting
1st April 2015