The Unclaimed Financial Assets
Authority (UFAA) is a State Corporation established under the National Treasury
pursuant to the Unclaimed Financial Assets Act No. 40 of 2011.
UFAA invites applications from
suitably qualified and experienced persons to fill the following position:
Senior Secretary / Personal Assistant
Job Ref: UFAA/07/2015
Job Profile: Reporting to the Chief Executive Officer, the
Senior Secretary/ Personal Assistant will be responsible for providing an
efficient and responsive administrative, organizational, and logistical service
to the CEO, helping to manage and prioritize time.
Specifically, he/she will be:-
- Providing support to the Chief Executive,
Directors and management team.
- Managing and maintaining the CEO’s diary.
- Providing full secretarial assistance to the
management team and to ensure a high level of service is maintained.
- Filtering emails, highlight urgent
correspondence
- Responding to emails as much as possible,
dealing with appointments,
- Ensuring busy diary commitments, papers and
travel arrangements are managed effectively including producing a daily
folder with diary, necessary papers etc.
- Conducting weekly diary meetings with the CEO
to discuss upcoming engagements, invitations and other requests.
- Ensuring the CEO is fully briefed on, or
prepared for, any engagements s/he is involved in.
- Keep and maintain an accurate record of papers
and electronic correspondence on behalf of the CEO.
- Preparing correspondence on behalf of the CEO,
including the drafting of general replies.
- Communicating and handling incoming and
outgoing electronic communications on behalf of the CEO
- Responsible for managing calendars,
interaction with both internal and external executives, as well as
consultants, to coordinate a variety of complex executive meetings.
- Arranging travel reservations and schedules
for management, as needed.
- Welcoming and receiving office guests
- Ensuring security of office records, documents
and equipment; including classified materials and operating office
equipment.
- organizing conference and meeting room
bookings
- coordinating meetings and organizing catering
- Management of office protocol; managing of
office petty cash; handling telephone calls and appointments
Person Profile
- A Bachelor’s degree in relevant field of work
– Business, Accounting, Finance, Communications, Computer Science
- At least 4 years of professional experience as
an Administrative Assistant or Executive Assistant to the CEO of a fast
growing organisation;
- Good communications skills – written, spoken,
unspoken, and interpersonal
- Excellent organizational skills including the
ability to multi-task; precise attention to detail
- problem solving skills, crisis management
skills and a desire to work in a dynamic environment;
- An analytical mind with a demonstrated ability
to make data-driven decisions;
- Significant experience and proficiency in modern
software applications such as Word, Excel, PowerPoint
- Integrity, honesty, sensitivity, discretion
and unquestionable ability to maintain confidentiality;
Terms and Conditions
- Successful candidates for the above positions
will be offered a competitive remuneration package.
- Appointments will be on permanent terms
subject to satisfactory performance.
- All applicants should attach the following
documents with their applications: clearance certificates from Kenya
Revenue Authority, Higher Education Loans Board, Credit Reference Bureau,
Ethics and Anti-Corruption Commission, and a certificate of good conduct
from the Criminal Investigations Departments.
Application Process
If you possess the above qualifications, please write quoting the job reference and title on both the cover letter and envelope accompanied by up-to-date curriculum vitae, indicating your current remuneration and other benefits, academic and professional qualifications, work experience, your e-mail and telephone contacts. Your curriculum vitae should indicate names, phone numbers, postal and email addresses of two (2) referees who are familiar with your previous academic/work experience.
Please attach copies of your
educational, professional certificates, identity card or passport.
The applications should either be
sent by post, e-mail, or hand delivered to the Authority’s offices located at
Pacis Centre, Westland- off Waiyaki way, 2nd Floor,to be received on or before
2nd April, 2015, addressed to:
Chief Executive Officer
Unclaimed Financial Assets Authority
P.O. Box 28235-00200
Nairobi
E-mail: careers@ufaa.go.ke
UFAA is “an Equal Opportunity Employer”
Women and Persons with Disability are
encouraged to apply.
Canvassing of any form will lead to automatic disqualification.
Only shortlisted applicants will be
contacted
