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Programme Assistant Job in Nairobi Kenya

The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO) seeks to recruit Programme Assistant - ECHO Flight Coordination
To join its Regional Office in Nairobi
Overall Purpose: The European Commission’s Directorate General ECHO, is the European Commission Department responsible for financing humanitarian assistance and civil protection. 

ECHO finances a range of partners, which include NGOs, UN agencies and the Red Cross Movement, to provide assistance to people affected by both natural and man-made disasters.

The European Commission runs a vital air service - ECHO Flight - supporting humanitarian operations in Sub Saharan Africa. 

It is a free humanitarian air service currently operating in Mali, DR Congo and Kenya. The ECHO Office in Nairobi is a dynamic regional hub, providing technical support to ECHO’s operations in Eastern, Central and Southern Africa.

This is a Grade II Local Staff position based in Nairobi.

Duties & Responsibilities
The Programme Assistant (PA) will work in the Regional Support Office for East, Central and Southern Africa, and will assist ECHO’s international staff to provide high quality technical service to ECHO’s partners throughout the region, with a particular focus on the ECHO Flight Project. 

The PA will be required to assist in the implementation of the ECHO Flight project; as well as advisory role for aviation related matters.

The Program Assistant will focus on:-
  • Requests for access to ECHO Flight service namely implementing the priority access system;
  • Validation of temporary applications for authorization and the staff lists, updating priority and staff lists, access validation, and physical checks of the quality and safety of ECHO Flight service;
  • Participating in monitoring meetings including user groups, aviation forums, meeting with operators, and humanitarian air service provider’s coordination meetings;
  • Monitoring of ECHO flight progress, and suggest corrective measures if required to support efficient and effective implementation;
  • Providing statistics: users satisfaction, service quality, occupancy rates, budget follow up, flight hours, ledgers;
  • Reporting: incident reports, follow up of Minimum Guaranteed Hours (MGH), monthly and quarterly reports;
  • Public Relations: maintain communication lines with users and operators, solving eventual problems. 
  • S/He must always reflect a positive attitude and must respect confidentiality.
The position role may require significant travel throughout the region.

Required Qualifications
  • Minimum Diploma qualification in Logistics, Administration or other relevant field;
  • Minimum of five years’ work experience in the humanitarian sector in the fields of Logistics, Administration or Operations, knowledge of humanitarian aviation is an advantage;
  • Excellent command of written and spoken - English and advanced in French are required;
  • Experience in IT software packages with specific proficiency in Microsoft excel;
  • Work experience outside Kenya in an international setting is an advantage;
Required Skills
  • Personal initiative; ability to work both independently and in a team, with ability to set priorities;
  • Demonstrated analytical capacity, and drafting ability;
  • Commitment, determination, reliability and a high degree of personal integrity & discretion;
  • Ability to clearly and concisely convey information to others.
How to Apply
The position is open to nationals and other residents of Kenya with a valid working permit. 

The contract is initially for one year with the possibility of renewal subject to a probationary period. 

Application plus detailed CV of the interested candidate should be sent by e-mail to (Subject clearly marked: “REF: PA ECHOFLIGHT’’) latest by 05:00 pm 26th March 2015.

Candidates who will not have been contacted by 31st May 2015 should consider that they have not been selected.

Applications which do not meet minimum requirements will be automatically rejected

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