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Office Administrator Job in Nairobi Kenya

Our client, a leading Architecture firm based in Nairobi, is looking to recruit an Office Administrator

The jobholder will be responsible for the performance of administrative and office support activities for multiple supervisors.

Duties and responsibilities
  • Act as a first point of contact by representing the company in a positive manner;
  • Provide customers and visitors with information on the company’s services;
  • Assist managers and executives with scheduling appointments and events;
  • Manage travel and logistics details for staff;
  • Prepare event briefing materials for executives;
  • Take and record minutes of meetings;
  • Manage office petty cash and prepare petty cash addition requests;
  • Process expenses and generate and manage correspondence;
  • Screen telephones and direct calls to appropriate staff members;
  • Independently sort mail and disseminate mail;
  • Act as liaison between departments to facilitate communication at the executive level;
  • Analyze important data and create reports for the benefit of executives’ review;
  • Maintain inventory of office supplies and equipment;
  • Expedite procurement of office supplies;
  • Prepare periodic staff movement sheets;
  • Manage both paper and electronic filing systems; and
  • Ensure that all departmental deadlines are met
Knowledge, experience, remuneration.
  • Minimum of Diploma in Business administration with training in Office Management, or its equivalent.
  • Should have minimum five (5) years experience in relevant field(s).
  • Extensive software skills are required, as well as internet research abilities and strong communication skills
  • Further qualifications and experience are an added advantage.
  • A Bachelors degree in any subject will be an advantage.
Remuneration: An attractive package shall be offered to successful candidates.

If you believe you fit the above requirements, submit your application quoting the job you are applying for to by Monday 16 March 2015. 

Please include detailed Curriculum Vitae, copies of the relevant certificates, testimonials, current pay and expected pay, as well as your daytime telephone contact and email address. Only email applications will be considered.

Only short listed candidates will be contacted.

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