ACTED (Agency for Technical
Cooperation and Development) is a non-political and non-confessional
International NGO founded in 1993 with its headquarters in Paris, France.
ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the above position in Nairobi Kenya.
ACTED Kenya / Somalia
Department:Coordination
Department:Coordination
Position: Program Manager
Direct Hierarchy:Kenya Coordinator
Contract Duration:Open Ended
Location: Nairobi
(with frequent travel to areas of operation)
Starting Date: April 2015
I. Main objective(s):
I. Main objective(s):
- Contribute to the implementation of all
projects for ACTED in Kenya, to ensure project objectives are met in a
timely, accountable and quality manner.
- Coordinate with the other departments, Finance
Logistics Administration and Transparency (FLAT), AME and GIS, for program
related requirements.
II. Responsibilities:
Programme management:
On Disaster Risk Reduction
Programme management:
On Disaster Risk Reduction
- Co-ordinate the implementation of Community
Managed Disaster Risk Reduction activities;
- Support community mobilization;
- Support the creation of linkages for Community
Disaster Management Plans;
- Develop, maintain and improve coordination
with local, national and consortium partners.
On Early Warning (EW)
- Guide and assist the programme teams in the
implementation of EW activities;
- Regular coordination and collaboration with
the NDMA in our areas of intervention;
- Regular coordination and collaboration with
the NDMA HQ in Nairobi;
- Provide technical assistance to the Consortium
partners for the implementation of EW activities;
- Follow up the drought situation evolution and
regularly inform partners of the situation in the ASALs;
- Contribute to assessment / response analysis
mission;
- Develop a strong expertise of the risks and
potential emergency situation in the ASALs;
- Contribute to emergency proposal writings.
Project management:
- Plan project implementation, in liaison with
local partners, communities and other stakeholders;
- Guide implementation and follow all stages of
the project including weekly feedback on project status;
- Update and communicate work plan adjustments
as needed;
- Manage programme related procurements (project
inputs) and follow up with the relevant FLAT departments;
- Follow-up project finances, logistics and
materials in liaison with relevant staff;
- Assess the activities undertaken and ensure
efficient use of resources;
- Ensure partner reports are received in a
timely manner.
Project reporting requirements:
- Update the Project Management Frameworks at
the end of each month;
- Support reporting officer in preparation of
reports to donors;
- Ensure adherence to FLAT procedures;
- Provide fair, timely and accurate information
on the progress of work and problems during weekly internal meetings;
- Provide input as requested for other reports
and documents.
Ensure that technical quality and
standards are maintained:
- Collect technical information and analyze
associated opportunities and risks for programs in the area of operation;
- Identify relevant technical
authorities/partners, and propose formal partnership and/or contracts;
- Conduct regular field visits to support
programme teams;
- Support capacity development of field
implementing teams (training plans, capacity assessments) and partners.
Ensure project relevance &
identify best practice/lessons learnt:
- Provide support and information to AME team
during their reviews;
- Discuss AME findings and work to take adequate
corrective measures to improve the quality of activities based on findings
discussed;
- Draft memos in coordination with AME team
detailing lessons learned and best practices identified during the
project.
III. Management of Program Team
Technical management of project staff:
Technical management of project staff:
- Technical line management of the field based
programme team, including programme officers to ensure program delivery is
timely, effective and accountable;
- Pro-actively identify any staff issues to
follow up or conflicts to resolve within the team;
- Follow-up on programme team related
recruitments, trainings and capacity building;
- Undertake regular appraisals of directly
supervised project staff;
- Provide technical support and building of
capacity to project staff.
Guide project staff:
- Establishment and follow-up of work plans, reports
and program outputs of partners;
- Follow-up recruitment needs and HR situation
with Kenya Coordinator;
- Provide technical support and building of
capacity to project staff;
- Ensure that security procedures are respected
by all members of project team.
IV. Ensure external representation of
ACTED in relevant sectors
- Participate in meetings and ensure visibility
amongst local authorities and aid actors. Share minutes and main points
with the Kenya Coordinator/Reporting
- Organize donor visits/other visits under
supervision of the Kenya Coordinator
Requested Profile
- Masters in sociology, Project Management,
Development or a related field.
- Diploma/Degree in Disaster management with
extensive DRR training and experience will also be considered an advantage
- A Kenyan Somali national who is well
conversant with regions in Northern Kenya
- Excellent written and verbal communication
skills.
- Extensive project management experience
(management, planning, staff development and training skills) in emergency
and/or development programmes
- Familiarity with the aid system, and ability
to understand donor and governmental requirements;
- Flexibility and willingness to work under
pressure.
- A Somali speaker with Advanced proficiency in
written and spoken English
- Good communication and writing skills
- Very good planning and organizational skills
- Very good management and coordination skills
- Ability to meet deadlines and work under
pressure
- A strong team player with ability to work with
minimum supervision
- Computer literacy skills; MS Office is
essential
- Proven ability to work creatively and
independently both in the field and in the office;
Application Procedure
Qualified persons with the required
skills are invited to submit their applications (CV and cover letter) to
kenya.jobs@acted.org on or before March 27, 2015.
Position: Logistics / Supply Assistant
Direct Hierarchy: Capital Logistics officer
Contract Duration: Six Months
Location: Mogadishu,
Somalia
Starting Date: April,
2015
Main Objective: Direct responsibility of archiving of all logistics documents. Direct responsibility of the stock management in Mogadishu office.
Main Objective: Direct responsibility of archiving of all logistics documents. Direct responsibility of the stock management in Mogadishu office.
Assist the capital logistics officer
in his day-to-day duties in accordance with ACTED internal procedures, and
replace him during his field missions
Reporting to the capital Logistics officer, his/her duties will include;
Reporting to the capital Logistics officer, his/her duties will include;
- Ensure the tasks and duties of the capital
logistics officer are met when he is on the field
- Reception of purchase files and control of the
conformity to ACTED procurement procedures, report any missing to the head
of procurement.
- Physical filing of the procurement documents
in the adequate place.
- Scan every purchase files and save it on the
server
- Organize the archive room and insure
security/cleanness of it;
- Accountable for stock inventories on Mogadishu
- Management of IN and OUT processes
- Setting up of a tracking system for office
stationaries
- Responsible of monthly stock inventory and
reports and reception of goods
- Requesting for quotations and follow-up with
suppliers;
- Contract follow-up and advise the Capital
logistics officer any due renewals;
- Requesting for quotations and follow-up with
suppliers;
- Delivering purchase orders to suppliers;
- Bill payments and update of a “bill payment”
follow-up table;
- Data entry as needed
- Ensure that all documents are fully in order
before presentation for payment;
- Any other duties assigned to you by the
Somalia capital logistics officer.
- Assist on asset inventories
- Assist on office/guesthouse inventories
- Writing of the team meeting minute
- Perform any other duty as required.
Requested Profile
The job holder must Be Somali
national and should possess;
- Higher Diploma in Purchases and Supplies
Management / Business administration from a recognized Institution
- Good communications skills(both oral and
written)
- Strong team player of high integrity, pleasant
personality, ability to work under least supervision and meet strict
deadlines.
- Computer literate and with IT Knowledge.
- 2 years work experience in an NGO.
- Good public Relations with strong negotiation
skills.
- Proficiency in written and spoken English.
Position: Capital AME Officer
Direct Hierarchy: AME Manager
Contract Duration: Six Months
Location: Mogadishu
or Nairobi - (with frequent travel to areas of operation)
Starting Date: April
2015
Responsibilities
Responsibilities
- Develop AME project monitoring and evaluation
plans, M&E tools, data collection tools and methodologies specific to
field projects.
- Facilitate and coordinate the collection
accurate, reliable and useful data for project implementation and
development.
- Daily supervision of AME field teams to ensure
field monitoring, evaluation and other AME tasks are followed.
- Check and ensure data collection, identify
problem areas and recommend solutions.
- Compile AME reports and in collaboration with
the Database officer and analyse AME findings.
- Updating work plans and AME tasks for all
field teams.
- Support the field teams in collection of
monthly market data (food baskets) and compile into comparative reports.
- Forecast AMEU team finance, logistics and
administrative (FLAT) needs in advance of activities planned.
- Oversee quick and accurate reporting of
monitoring results to ensure ACTED, donors and other organizations can
build upon successes and lessons learnt during program.
- Provide technical assistance to Somalia
project team in developing strategic and implementation plans in design
process.
- Develop/consolidate key indicators and
subsequently incorporate them in all agreements and amendments under the
projects.
- Ensure Somalia program objectives are met in a
timely and effective manner.
- Ensure transparent and accountable
participation of project beneficiaries in AME activities.
- Provide internal ACTED reporting as required
for the coordination team.
Qualifications / Skills / Profile
Required
- Degree/ Higher Diploma in Sociology, Community
Development, WASH, Rural Livelihoods or related field.
- Extensive experience of social research methods
to conduct monitoring and evaluation for humanitarian and development
initiatives/interventions. Knowledge and experience of participatory rural
appraisal methods an asset.
- Excellent analytical skills in order to
interpret qualitative and quantitative data and discern useful
recommendations for programme implementation and development.
- Statistical analysis and IT skills, including
use of SPSS and Excel for data analysis;
- At least 3 years of work experience in a
similar field; former experience with humanitarian organizations is an
asset.
- Kenyan/Somalia National with good English
communications skills (both oral and written) and ability to travel to
Kenya and other Somalia bases where ACTED is operational.
- Strong team player of high integrity, pleasant
personality, ability to work under least supervision and meet strict
deadlines.
- Computer literate and with excellent IT
Knowledge.
- Strong people management and leadership
skills.
Position: REACH Assessment Officer
Direct Hierarchy:Senior REACH Assessment officer
Contract Duration:Six Months
Location: Nairobi
with potential travel to Somalia
Starting Date: April,
2015
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).
I. Main Objectives: Under the supervision of the acted country director and the reach assessment officer, the reach assessment support officer is responsible for the management and implementation of all reach assessments in country, including their preparation, implementation and follow-up, if relevant.
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).
I. Main Objectives: Under the supervision of the acted country director and the reach assessment officer, the reach assessment support officer is responsible for the management and implementation of all reach assessments in country, including their preparation, implementation and follow-up, if relevant.
S/he will also be
responsible for related logistics, partner coordination, reporting and finance
requirements and will be required to provide input to the strategic development
of reach in country and region.
II. Responsibilities: Under
the supervision of REACH Assessment Officer, the REACH Assessment Support
Officer shall be responsible for:
1. Reporting: The REACH Assessment Support Officer is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats.
1. Reporting: The REACH Assessment Support Officer is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats.
S/he will liaise with the Senior REACH
Assessment Officer and GIS/DB team in order to represent data, as relevant.
The REACH Assessment Officer is
responsible for following the designated timeline of reports to be submitted to
project partners and donors.
S/he must ensure the writing of
timely and accurate assessment reports and factsheets, ensuring the quality and
accuracy of technical information provided as well as the confidentiality and
protection of collected information.
S/he will ensure that
assessment reports contribute to aid coordination and planning and add to the
general base of field knowledge in the country for all organizations working in
the areas.
S/he will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.
2. Representation: The REACH Assessment Officer will store, organize and disseminate assessments, project documents and best practices among ACTED and IPs.
S/he will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.
2. Representation: The REACH Assessment Officer will store, organize and disseminate assessments, project documents and best practices among ACTED and IPs.
S/he will coordinate timely and
accurate field-level information, when needed, and support Nairobi-level
dissemination activities.
The REACH Assessment Officer should
be well-versed in the Somalia context, project activities and outcomes.
Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country.
Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country.
This specifically will include
liaising with external partners to identify potential for data sets to be
integrated into existing databases and mapped to support the coordination of
the broader humanitarian community.
3. Project Support and Coordination
3. Project Support and Coordination
Objective 3.1: Management of
assessments process: The REACH Assessment Officer is
responsible for contributing to the implementation of assessment projects,
providing support to the development of assessment, database and GIS tools with
the REACH team.
The REACH Assessment Officer is responsible for supporting the design of the methodology and tools associated with each assessment, according to REACH requirements and principles.
The REACH Assessment Officer is responsible for supporting the design of the methodology and tools associated with each assessment, according to REACH requirements and principles.
The REACH Assessment Support Officer
may need to support logistics, financial, administration and HR processes
directly related to REACH and liaise accordingly with the relevant ACTED
counterpart.
S/he is directly responsible for the
implementation of proper ACTED FLAT procedures in all REACH interventions.
Objective 3.2: Implementation: The REACH Assessment Officer is responsible for the preparation of project ToRs, observation of field-level procedures.
Objective 3.2: Implementation: The REACH Assessment Officer is responsible for the preparation of project ToRs, observation of field-level procedures.
The REACH Assessment Officer will
ensure that all field teams are comprehensively briefed on the objective,
expected outputs and that the overall implementation strategy of any given
activity is clearly understood.
S/he will ensure that project/field staff
are given training and complete all the necessary documentation in line with
program requirements set by REACH.
4. Overall Coordination: The REACH Assessment Officer may be required to provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.
The REACH Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.
5. Accountability to Communities and Beneficiaries: The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
4. Overall Coordination: The REACH Assessment Officer may be required to provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.
The REACH Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.
5. Accountability to Communities and Beneficiaries: The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.
Due attention must be paid to
ensuring that communities are adequately consulted and informed about ACTED
programme objectives, activities, beneficiary selection criteria, and
methodologies.
This is the responsibility of every
ACTED staff member.
Qualifications / Skills / Profile Required
Qualifications / Skills / Profile Required
- 5 years of relevant working experience in
humanitarian settings;
- Experience managing large data collection
teams;
- Experience developing assessment methodology
and analytical frameworks;
- Excellent communication and drafting skills
for effective reporting;
- Excellent team management skills;
- Ability to operate in a cross-cultural
environment requiring flexibility;
- Familiarity with the aid system, and
understanding of donor and governmental requirements;
- Prior knowledge of the region an asset
- Ability to operation Microsoft Word, Excel and
Data visualization and analysis software.
- Fluency in English required
- Excellent academic qualifications, including a
Master degree in relevant discipline;
- Excellent analytical skills;
- Ability to work independently.
Position: IT Intern
Direct Hierarchy:Capital IT Officer
Contract duration:3 Months
Location: Nairobi
Starting Date: April,
2015
Main objective: To perform transparent and efficient IT management for ACTED programs in Kenya and Somalia
Reporting to the Capital IT officer, his/her duties will include;
Main objective: To perform transparent and efficient IT management for ACTED programs in Kenya and Somalia
Reporting to the Capital IT officer, his/her duties will include;
- Troubleshooting variety of problems on PC’s,
laptops, printers, hard drives and maintain status logs.
- Perform daily documentation and helpdesk
duties/activities as they occur.
- Maintaining a log of all problems detected
user request and system backups.
- Provide technical support to users remotely
and onsite and support user data backups,
- Assist in resolving user logons issues,
mapping drives, wireless internet password and setting up created user
accounts in Active directory.
- Assist users to setup up for meeting ie
projector, speaker, laptops, and cables as request by user.
- Assist in setting up and maintaining computer
networks ,
- Support set up of computer security
measures-Antivirus installation and maintenance.
- Assist in configuring of new Information
technology equipment.
- Assist in installing and deployment of
relevant hardware and software
- Providing voluntary training to users on
emerging I.T technologies in the organization e.g. Windows 7, Microsoft
office 2010.
- Any other duty that may be requested by your
supervisor
Required Profile
- Diploma/Bachelor’s in Information technology,
computer science, information system.
- Must have graduated in last 2 year
- Good planning and organizational skills
- Good time management skills
- Good inter personnel skills
- Good communication and writing skills
- Able to communicate in Somali
- Able to travel to South central Somalia
- Ability to work in a complex environment, with
short deadline
- A strong team player with ability to work with
minimum supervision
- Proficiency in written and spoken English.
Position: IT Officer
Direct Hierarchy:Country Logistics Manager
Contract duration:1 year
Location:Mogadishu, Somalia with extensive travels to south
central.
Starting Date: April,
2015
Main Objective: To perform transparent and efficient IT management for ACTED programs in Somalia
Reporting to the Capital IT officer, his/her duties will include;
Main Objective: To perform transparent and efficient IT management for ACTED programs in Somalia
Reporting to the Capital IT officer, his/her duties will include;
- To implement and ensure that the Data backup
plan is regularly carried out, reviewed and updated.
- In collaboration with Nairobi Team, conduct
ICT needs assessment in mission and provides ICT effective and efficient
solutions including but not limited to software upgrades and
infrastructure improvements.
- Build the capacity of staff in ICT through on
and off the job training in the mission.
- Represent ACTED and participate in relevant
ICT related forums and activities.
- Carry out planned IT infrastructure
improvements as agreed.
Technical Support
- Perform helpdesk functions.
- Liaise with Nairobi IT team to implement
network security and ensure the safe set up of new equipment.
- Assist in setup of equipment such as laptops,
data projectors, sound systems and other specialist ICT equipment,
ensuring that systems are ready for use and operating correctly.
- Deliver hardware and IT resources to work
areas as required.
- Implement a maintenance schedule for all
computer hardware, and escalations to Nairobi.
- Perform daily documentation and helpdesk
duties/activities as they occur
- Assist in resolving user logons issues,
mapping drives, wireless internet password
- Assist users to setup up for meeting ie
projector, speaker, laptops, and cables as request by user
Network Administration Support
- Setup and support office computer networks,
printers
- Perform basic diagnostic routines and
escalations to ISPs
- Managing basic user outlook request i.e.
achieving, webmail logins and escalation of additional outlook user need
to Nairobi Team.
- Routine check of the condition of the network
and propose necessary upgrades or changes to ensure efficiency.
- Installation, configuring and
maintaining server of severs
- Escalate problems and liaise with the
Helpdesk/Nairobi team to request further support
Quality Assurance and On-Going
Development
- Liaise with nominated external ICT service
providers in relation to quality of service.
- Undertake ICT risk assessments aimed at
safeguarding health and safety at work.
Required Profile
The job holder must Be Somali
national and should possess:
- University degree preferably in information
technology, computer science.
- At least four years of experience of
communications within Non-Governmental Organizations.
- Skill in Operating Systems Windows 7 and 8,and
Web Applications
- Skill in Microsoft office 2010,2013, and
working with outlook 2010,2013,
- Must demonstrate the following competencies:
- Interpersonal skills
- Pro activity
- Proficiency in operational area
- IT Report Writing Skills
Application Procedure
Qualified persons with the required
skills are invited to submit their applications (cv and cover letter) to
kenya.jobs@acted.org on or before March 27, 2015.
Please do not attach any other
documents while sending your applications, if required they will be requested
at a later stage.
ACTED reserves the right to hire prior to the application deadline.
Please note that only the shortlisted candidates will be contacted.
ACTED reserves the right to hire prior to the application deadline.
Please note that only the shortlisted candidates will be contacted.
ACTED is an Equal Opportunity Employer.