NGO Jobs in Nairobi Kenya – ACTED (Many Positions)

ACTED (Agency for Technical Cooperation and Development) is a non-political and non-confessional International NGO founded in 1993 with its headquarters in Paris, France. 

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for better future.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the above position in Nairobi Kenya.

ACTED Kenya / Somalia


Position: Program Manager
Direct Hierarchy:Kenya Coordinator   

Contract Duration:Open Ended
Location: Nairobi (with frequent travel to areas of operation)
Starting Date: April 2015

I. Main objective(s):
  1. Contribute to the implementation of all projects for ACTED in Kenya, to ensure project objectives are met in a timely, accountable and quality manner.
  2. Coordinate with the other departments, Finance Logistics Administration and Transparency (FLAT), AME and GIS, for program related requirements.
II. Responsibilities:

Programme management:

On Disaster Risk Reduction
  • Co-ordinate the implementation of Community Managed Disaster Risk Reduction activities;
  • Support community mobilization;
  • Support the creation of linkages for Community Disaster Management Plans;
  • Develop, maintain and improve coordination with local, national and consortium partners.
On Early Warning (EW)
  • Guide and assist the programme teams in the implementation of EW activities;
  • Regular coordination and collaboration with the NDMA in our areas of intervention;
  • Regular coordination and collaboration with the NDMA HQ in Nairobi;
  • Provide technical assistance to the Consortium partners for the implementation of EW activities;
  • Follow up the drought situation evolution and regularly inform partners of the situation in the ASALs;
  • Contribute to assessment / response analysis mission;
  • Develop a strong expertise of the risks and potential emergency situation in the ASALs;
  • Contribute to emergency proposal writings.
Project management:
  • Plan project implementation, in liaison with local partners, communities and other stakeholders;
  • Guide implementation and follow all stages of the project including weekly feedback on project status;
  • Update and communicate work plan adjustments as needed;
  • Manage programme related procurements (project inputs) and follow up with the relevant FLAT departments;
  • Follow-up project finances, logistics and materials in liaison with relevant staff;
  • Assess the activities undertaken and ensure efficient use of resources;
  • Ensure partner reports are received in a timely manner.
Project reporting requirements:
  • Update the Project Management Frameworks at the end of each month;
  • Support reporting officer in preparation of reports to donors;
  • Ensure adherence to FLAT procedures;
  • Provide fair, timely and accurate information on the progress of work and problems during weekly internal meetings;
  • Provide input as requested for other reports and documents.
Ensure that technical quality and standards are maintained:
  • Collect technical information and analyze associated opportunities and risks for programs in the area of operation;
  • Identify relevant technical authorities/partners, and propose formal partnership and/or contracts;
  • Conduct regular field visits to support programme teams;
  • Support capacity development of field implementing teams (training plans, capacity assessments) and partners.
Ensure project relevance & identify best practice/lessons learnt:
  • Provide support and information to AME team during their reviews;
  • Discuss AME findings and work to take adequate corrective measures to improve the quality of activities based on findings discussed;
  • Draft memos in coordination with AME team detailing lessons learned and best practices identified during the project.
III. Management of Program Team

Technical management of project staff:
  • Technical line management of the field based programme team, including programme officers to ensure program delivery is timely, effective and accountable;
  • Pro-actively identify any staff issues to follow up or conflicts to resolve within the team;
  • Follow-up on programme team related recruitments, trainings and capacity building;
  • Undertake regular appraisals of directly supervised project staff;
  • Provide technical support and building of capacity to project staff.
Guide project staff:
  • Establishment and follow-up of work plans, reports and program outputs of partners;
  • Follow-up recruitment needs and HR situation with Kenya Coordinator;
  • Provide technical support and building of capacity to project staff;
  • Ensure that security procedures are respected by all members of project team.
IV. Ensure external representation of ACTED in relevant sectors
  • Participate in meetings and ensure visibility amongst local authorities and aid actors. Share minutes and main points with the Kenya Coordinator/Reporting
  • Organize donor visits/other visits under supervision of the Kenya Coordinator
Requested Profile
  • Masters in sociology, Project Management, Development or a related field.
  • Diploma/Degree in Disaster management with extensive DRR training and experience will also be considered an advantage
  • A Kenyan Somali national who is well conversant with regions in Northern Kenya
  • Excellent written and verbal communication skills.
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Familiarity with the aid system, and ability to understand donor and governmental requirements;
  • Flexibility and willingness to work under pressure.
  • A Somali speaker with Advanced proficiency in written and spoken English
  • Good communication and writing skills
  • Very good planning and organizational skills
  • Very good management and coordination skills
  • Ability to meet deadlines and work under pressure
  • A strong team player with ability to work with minimum supervision
  • Computer literacy skills; MS Office is essential
  • Proven ability to work creatively and independently both in the field and in the office;
Application Procedure
Qualified persons with the required skills are invited to submit their applications (CV and cover letter) to on or before March 27, 2015. 

Position: Logistics / Supply Assistant
Direct Hierarchy: Capital Logistics officer

Contract Duration: Six Months

Location: Mogadishu, Somalia 
Starting Date: April, 2015

Main Objective: Direct responsibility of archiving of all logistics documents. Direct responsibility of the stock management in Mogadishu office. 

Assist the capital logistics officer in his day-to-day duties in accordance with ACTED internal procedures, and replace him during his field missions

Reporting to the capital Logistics officer, his/her duties will include;
  • Ensure the tasks and duties of the capital logistics officer are met when he is on the field
  • Reception of purchase files and control of the conformity to ACTED procurement procedures, report any missing to the head of procurement.
  • Physical filing of the procurement documents in the adequate place.
  • Scan every purchase files and save it on the server
  • Organize the archive room and insure security/cleanness of it;
  • Accountable for stock inventories on Mogadishu
  • Management of IN and OUT processes
  • Setting up of a tracking system for office stationaries
  • Responsible of monthly stock inventory and reports and reception of goods
  • Requesting for quotations and follow-up with suppliers;
  • Contract follow-up and advise the Capital logistics officer any due renewals;
  • Requesting for quotations and follow-up with suppliers;
  • Delivering purchase orders to suppliers;
  • Bill payments and update of a “bill payment” follow-up table;
  • Data entry as needed
  • Ensure that all documents are fully in order before presentation for payment;
  • Any other duties assigned to you by the Somalia capital logistics officer.
  • Assist on asset inventories
  • Assist on office/guesthouse inventories
  • Writing of the team meeting minute
  • Perform any other duty as required.
Requested Profile
The job holder must Be Somali national and should possess;
  • Higher Diploma in Purchases and Supplies Management / Business administration from a recognized Institution
  • Good communications skills(both oral and written)
  • Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
  • Computer literate and with IT Knowledge.
  • 2 years work experience in an NGO.
  • Good public Relations with strong negotiation skills.
  • Proficiency in written and spoken English.

Position: Capital AME Officer
Direct Hierarchy: AME Manager

Contract Duration: Six Months
Location: Mogadishu or Nairobi - (with frequent travel to areas of operation)
Starting Date: April 2015


  • Develop AME project monitoring and evaluation plans, M&E tools, data collection tools and methodologies specific to field projects.
  • Facilitate and coordinate the collection accurate, reliable and useful data for project implementation and development.
  • Daily supervision of AME field teams to ensure field monitoring, evaluation and other AME tasks are followed.
  • Check and ensure data collection, identify problem areas and recommend solutions.
  • Compile AME reports and in collaboration with the Database officer and analyse AME findings.
  • Updating work plans and AME tasks for all field teams.
  • Support the field teams in collection of monthly market data (food baskets) and compile into comparative reports.
  • Forecast AMEU team finance, logistics and administrative (FLAT) needs in advance of activities planned.
  • Oversee quick and accurate reporting of monitoring results to ensure ACTED, donors and other organizations can build upon successes and lessons learnt during program.
  • Provide technical assistance to Somalia project team in developing strategic and implementation plans in design process.
  • Develop/consolidate key indicators and subsequently incorporate them in all agreements and amendments under the projects.
  • Ensure Somalia program objectives are met in a timely and effective manner.
  • Ensure transparent and accountable participation of project beneficiaries in AME activities.
  • Provide internal ACTED reporting as required for the coordination team.
Qualifications / Skills / Profile Required
  • Degree/ Higher Diploma in Sociology, Community Development, WASH, Rural Livelihoods or related field.
  • Extensive experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions. Knowledge and experience of participatory rural appraisal methods an asset.
  • Excellent analytical skills in order to interpret qualitative and quantitative data and discern useful recommendations for programme implementation and development.
  • Statistical analysis and IT skills, including use of SPSS and Excel for data analysis;
  • At least 3 years of work experience in a similar field; former experience with humanitarian organizations is an asset.
  • Kenyan/Somalia National with good English communications skills (both oral and written) and ability to travel to Kenya and other Somalia bases where ACTED is operational.
  • Strong team player of high integrity, pleasant personality, ability to work under least supervision and meet strict deadlines.
  • Computer literate and with excellent IT Knowledge.
  • Strong people management and leadership skills.

Position: REACH Assessment Officer
Direct Hierarchy:Senior REACH Assessment officer

Contract Duration:Six Months       
Location: Nairobi with potential travel to Somalia 
Starting Date: April, 2015

REACH was born in 2010 as a joint initiative of two INGOs (IMPACT Initiatives and ACTED) and the United Nations Institute for Training and Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).

I. Main Objectives:
 Under the supervision of the acted country director and the reach assessment officer, the reach assessment support officer is responsible for the management and implementation of all reach assessments in country, including their preparation, implementation and follow-up, if relevant. 

S/he will also be responsible for related logistics, partner coordination, reporting and finance requirements and will be required to provide input to the strategic development of reach in country and region. 
II. Responsibilities: Under the supervision of REACH Assessment Officer, the REACH Assessment Support Officer shall be responsible for:

1. Reporting:
 The REACH Assessment Support Officer is responsible for supporting the consolidation of all analyses and conclusions from each activity into REACH products such as factsheets, profiles, reports and briefs using standard formats. 

S/he will liaise with the Senior REACH Assessment Officer and GIS/DB team in order to represent data, as relevant.
The REACH Assessment Officer is responsible for following the designated timeline of reports to be submitted to project partners and donors. 

S/he must ensure the writing of timely and accurate assessment reports and factsheets, ensuring the quality and accuracy of technical information provided as well as the confidentiality and protection of collected information.

 S/he will ensure that assessment reports contribute to aid coordination and planning and add to the general base of field knowledge in the country for all organizations working in the areas.

S/he will also manage the drafting of narrative reports and contribute to the development of financial reports through regular budgetary follow-up.

2. Representation:
 The REACH Assessment Officer will store, organize and disseminate assessments, project documents and best practices among ACTED and IPs. 

S/he will coordinate timely and accurate field-level information, when needed, and support Nairobi-level dissemination activities. 

The REACH Assessment Officer should be well-versed in the Somalia context, project activities and outcomes. 

Representation of ACTED/REACH in cluster and multi-sector meetings/ technical working groups in country and follow up on technical issues identified in cluster meetings in other parts of the country. 

This specifically will include liaising with external partners to identify potential for data sets to be integrated into existing databases and mapped to support the coordination of the broader humanitarian community. 

3. Project Support and Coordination
Objective 3.1: Management of assessments process: The REACH Assessment Officer is responsible for contributing to the implementation of assessment projects, providing support to the development of assessment, database and GIS tools with the REACH team. 

The REACH Assessment Officer is responsible for supporting the design of the methodology and tools associated with each assessment, according to REACH requirements and principles.
The REACH Assessment Support Officer may need to support logistics, financial, administration and HR processes directly related to REACH and liaise accordingly with the relevant ACTED counterpart. 

S/he is directly responsible for the implementation of proper ACTED FLAT procedures in all REACH interventions. 

Objective 3.2: Implementation: The REACH Assessment Officer is responsible for the preparation of project ToRs, observation of field-level procedures. 

The REACH Assessment Officer will ensure that all field teams are comprehensively briefed on the objective, expected outputs and that the overall implementation strategy of any given activity is clearly understood. 

S/he will ensure that project/field staff are given training and complete all the necessary documentation in line with program requirements set by REACH.

4. Overall Coordination:
 The REACH Assessment Officer may be required to provide technical support to the relevant ACTED department in terms of the preparation of new project proposals, development of programme strategies, implementation of project activities, and any other required REACH input to ACTED projects for added-value.

The REACH Assessment Officer is responsible for the timely and accurate preparation of narrative and financial reports related to REACH activities in country through close liaison with the Project Development and Finance departments.

5. Accountability to Communities and Beneficiaries:
 The staff member is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.  

Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies.  

This is the responsibility of every ACTED staff member.

Qualifications / Skills / Profile Required
  • 5 years of relevant working experience in humanitarian settings;
  • Experience managing large data collection teams;
  • Experience developing assessment methodology and analytical frameworks;
  • Excellent communication and drafting skills for effective reporting;
  • Excellent team management skills;
  • Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  • Prior knowledge of the region an asset
  • Ability to operation Microsoft Word, Excel and Data visualization and analysis software.
  • Fluency in English required
  • Excellent academic qualifications, including a Master degree in relevant discipline;
  • Excellent analytical skills;
  • Ability to work independently.

Position: IT Intern
Direct Hierarchy:Capital IT Officer

Contract duration:3 Months

Location: Nairobi
Starting Date: April, 2015

Main objective: To perform transparent and efficient IT management for ACTED programs in Kenya and Somalia

Reporting to the Capital IT officer, his/her duties will include;

  • Troubleshooting variety of problems on PC’s, laptops, printers, hard drives and maintain status logs.
  • Perform daily documentation and helpdesk duties/activities as they occur.
  • Maintaining a log of all problems detected user request and system backups.
  • Provide technical support to users remotely and onsite and support user data backups,
  • Assist in resolving user logons issues, mapping drives, wireless internet password and setting up created user accounts in Active directory.
  • Assist users to setup up for meeting ie projector, speaker, laptops, and cables as request by user.
  • Assist in setting up and maintaining computer networks ,
  • Support set up of computer security measures-Antivirus installation and maintenance.
  • Assist in configuring of new Information technology equipment.
  • Assist in installing and deployment of relevant hardware and software
  • Providing voluntary training to users on emerging I.T technologies in the organization e.g. Windows 7, Microsoft office 2010.
  • Any other duty that may be requested by your supervisor
Required Profile
  • Diploma/Bachelor’s in Information technology, computer science, information system.
  • Must have graduated in last 2 year
  • Good planning and organizational skills
  • Good time management skills
  • Good inter personnel skills
  • Good communication and writing skills
  • Able to communicate in Somali
  • Able to travel to  South central Somalia
  • Ability to work in a complex environment, with short deadline
  • A strong team player with ability to work with minimum supervision
  • Proficiency in written and spoken English.

Position: IT Officer
Direct Hierarchy:Country Logistics Manager

Contract duration:1 year       
Location:Mogadishu, Somalia with extensive travels to south central.
Starting Date: April, 2015

Main Objective: To perform transparent and efficient IT management for ACTED programs in Somalia

Reporting to the Capital IT officer, his/her duties will include;

  • To implement and ensure that the Data backup plan is regularly carried out, reviewed and updated.
  • In collaboration with Nairobi Team, conduct ICT needs assessment in mission and provides ICT effective and efficient solutions including but not limited to software upgrades and infrastructure improvements.
  • Build the capacity of staff in ICT through on and off the job training in the mission.
  • Represent ACTED and participate in relevant ICT related forums and activities.
  • Carry out planned IT infrastructure improvements as agreed.
Technical Support
  • Perform helpdesk functions.
  • Liaise with Nairobi IT team to implement network security and ensure the safe set up of new equipment.
  • Assist in setup of equipment such as laptops, data projectors, sound systems and other specialist ICT equipment, ensuring that systems are ready for use and operating correctly.
  • Deliver hardware and IT resources to work areas as required.
  • Implement a maintenance schedule for all computer hardware, and escalations to Nairobi.
  • Perform daily documentation and helpdesk duties/activities as they occur
  • Assist in resolving user logons issues, mapping drives, wireless internet password
  • Assist users to setup up for meeting ie projector, speaker, laptops, and cables as request by user
 Network Administration Support
  • Setup and support office computer networks, printers
  • Perform basic diagnostic routines and escalations to ISPs
  • Managing basic user outlook request i.e. achieving, webmail logins and escalation of additional outlook user need to Nairobi Team.
  • Routine check of the condition of the network and propose necessary upgrades or changes to ensure efficiency.
  • Installation, configuring  and maintaining server of severs
  • Escalate problems and liaise with the Helpdesk/Nairobi team to request further support
Quality Assurance and On-Going Development
  • Liaise with nominated external ICT service providers in relation to quality of service.
  • Undertake ICT risk assessments aimed at safeguarding health and safety at work.
Required Profile
The job holder must Be Somali national and should possess:
  • University degree preferably in information technology, computer science.
  • At least four years of experience of communications within Non-Governmental Organizations.
  • Skill in Operating Systems Windows 7 and 8,and Web Applications
  • Skill in Microsoft  office 2010,2013, and working with outlook 2010,2013,
  • Must demonstrate the following competencies:
  1. Interpersonal skills
  2. Pro activity
  3. Proficiency in operational area
  4. IT Report Writing Skills
Application Procedure
Qualified persons with the required skills are invited to submit their applications (cv and cover letter) to on or before March 27, 2015.

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

ACTED reserves the right to hire prior to the application deadline.

Please note that only the shortlisted candidates will be contacted.

ACTED is an Equal Opportunity Employer.