NGO Jobs in Kenya

Program Description: The Research Care and Training Program (RCTP) is collaboration between the Kenya Medical Research Institute (KEMRI), University of California, San Francisco (UCSF) and University of Washington (UW).

RCTP leads the Family AIDS Care and Education Services (FACES) program, a comprehensive HIV prevention and Treatment program working in over 140 clinics in Nyanza, Kenya.

Position: Stores Officer

Reports to: Head of Procurement

Location: Kisumu

Duration: One Year renewable

Vacancy No. FN-11-03-2015

Position Summary: The stores officer will oversee stock management, ensuring safe custody of stocks, issuance, and maintenance of stock records.

The incumbent will keep track of stock levels, and advice the relevant users, will carry out stocktaking, stock checks and stock audits.

Key Responsibilities:

· Ensure receipt of all incoming supplies by verifying the quantities with the packing lists and delivery notes

· Ensure issuance of Goods Received Notes (GRNs) for all goods received in stores

· Ensure safe storage of the supplies in compliance with store documentations e.g. stock cards, bin cards and other inventory records

· In liaison with the Head of Procurement, and user departments monitor stock movements

· Carry out quarterly, and annual stock counts, and Keep accurate records of stocks at all times.

· Maintain the Program asset list

· Ensure stock out is minimized by monitoring the flow of supplies in and out of the store and send regular stock movement reports to the Head of Procurement

· Ensure that supplies are dispatched to the field sites with the appropriate records

· Perform other duties as may be assigned by management from time to time

Requirements

· Diploma Purchasing and Supplies management or equivalent qualification from a recognized institution

· At least 3 years’ experience in stock control and management in a busy organization, preferably dealing with medical supplies.

· Good communication skills and computerized stock management knowledge

· Excellent knowledge of MS Office packages, especially word, and excel packages

· Good interpersonal skills

· Excellent planning, organizational and interpersonal skills

· Must be a self-motivated and reliable person who can work with minimal supervision

· Registered member of the Kenya Institute of Supply Management (KISM) or chartered Institute of Purchasing and supply (CIPS)

· Good Knowledge of the Public procurement and Disposal Act , 2005, and the Regulations, 2006

· High Level of Integrity with excellent negotiation, record keeping, analytical, and report writing skills

Position: Head of Procurement

Reports to: Manager, Finance and Administration

Location: Kisumu

Duration: One Year renewable

Vacancy No. FN-10-03-2015

Position Summary: The Head of Procurement will be responsible for implementing supply chain policies and procedures and ensuring effective and efficient procurement of goods, works and services for the RCTP FACES Programme.

Key Responsibilities:

· Manage the supply chain function at the RCTP FACES which includes procurement of goods, works and services, disposal of stores, inventory and contract management.

· Coordinate the internal monitoring and evaluation of the supply chain function to ensure compliance with RCTP procurement regulations and donor requirements.

· Spearhead vendor prequalification exercise and maintaining an accurate and up to date RCTP FACES pre-qualified vendor database following the vendor pre-qualification exercise.

· Assist the program teams to develop, facilitate, implement, monitor and review procurement plans

· Undertake contract negotiation, review and manage in conjunction with the user departments.

· Perform secretarial role in procurement committee meetings.

· Coordinate and prepare tenders for advertisement, opening and evaluation being in charge of the tender box management.

· Maintain an accurate inventory of organizational supplies, coordinating and supervising the stock taking and verification as scheduled.

· Prepare and submit procurement reports to key program management personnel as and when required for decision making.

· Liaise with the Finance Department to ensure smooth vendor payment by processing the vendor payment requests

· Maintaining the Master RCTP FACES Asset Register and ensuring that it is up to date.

· Advise staff on matters to do with procurement of goods, services and works in line with the RCTP FACES procurement policy.

· Liaison with KEMRI procurement department in relation to procurement activities done through KEMRI for and on behalf of RCTP FACES.

· Prepare for the procurement department audits and follow through and implementing the Department’s Internal and External Audit recommendations.

· Compile annual comprehensive inventory disposal report and advise management on appropriate disposal method, spearheading the disposal process being in-charge of the RCTP FACES main warehouse

· Provide supervision and training to all personnel engaged in procurement.

· Perform related duties as may be delegated from time to time

Key Requirements:

· Bachelors Degree in Commerce, Economics, or supply Management from a recognized University. A Bachelors degree in a related discipline and a post graduate Diploma in Purchasing and supply Management will also be considered.

· A relevant Master degree will be an added advantage

· At least Eight Years’ experience in the Procurement Management, Three of which must have been in a senior position in Procurement or Supply chain Management.

· Registered member of the Kenya Institute of Supply Management (KISM) or chartered Institute of Purchasing and supply (CIPS)

· Excellent Knowledge of the Public procurement and Disposal Act , 2005, and the Regulations, 2006

· High Level of Integrity with excellent negotiation, record keeping, analytical, and report writing skills

· Demonstrated outstanding professional competence as reflected in work performance

How to Apply

Applications should include the following

· A cover letter stating current position (if applicable); and date available to start working.

· A current CV including email and mobile phone contact information, stating the current and expected remuneration.

· Name and phone number for Three professional referees,

· Two letters of recommendation preferably from a previous employer,

· A copy of the latest pay slip (if applicable)

· Copies of certificates, and testimonials.

All applications must be sent electronically to the email address below followed by hard copies which should be delivered or posted so as to reach the following address by 3rd April 2015

eMail: hrrctp@kemri-ucsf.org

Human Resources Manager
KEMRI – RCTP/ FACES Program
P. O Box 614-40100
Kisumu

Please write the Vacancy Number, and Position applied for on the envelope and in the subject Line of the Email.

Applications must be send through the address in the advert.

Applications send to RCTP staff will be deemed as canvassing and will be disqualified

Note: RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department.

Any job applicant who tries to corrupt our employee during any stage of the staff hiring process will be disqualified.

KEMRI is an equal opportunity employer.

Women, the Youth, people with disabilities are encouraged to apply.