Program Description: The Research Care and Training Program (RCTP) is
collaboration between the Kenya Medical Research Institute (KEMRI), University
of California, San Francisco (UCSF) and University of Washington (UW).
Position: Stores Officer
Reports to: Head
of Procurement
Location: Kisumu
Duration: One Year renewable
Vacancy No. FN-11-03-2015
Position Summary: The
stores officer will oversee stock management, ensuring safe custody of stocks,
issuance, and maintenance of stock records.
The incumbent will keep track of
stock levels, and advice the relevant users, will carry out stocktaking, stock
checks and stock audits.
Key Responsibilities:
- Ensure receipt of all incoming supplies by
verifying the quantities with the packing lists and delivery notes
- Ensure issuance of Goods Received Notes (GRNs)
for all goods received in stores
- Ensure safe storage of the supplies in
compliance with store documentations e.g. stock cards, bin cards and other
inventory records
- In liaison with the Head of Procurement, and
user departments monitor stock movements
- Carry out quarterly, and annual stock counts,
and Keep accurate records of stocks at all times.
- Maintain the Program asset list
- Ensure stock out is minimized by monitoring
the flow of supplies in and out of the store and send regular stock
movement reports to the Head of Procurement
- Ensure that supplies are dispatched to the
field sites with the appropriate records
- Perform other duties as may be assigned by
management from time to time
Requirements
- Diploma Purchasing and Supplies management or
equivalent qualification from a recognized institution
- At least 3 years’ experience in stock control
and management in a busy organization, preferably dealing with medical
supplies.
- Good communication skills and computerized
stock management knowledge
- Excellent knowledge of MS Office packages,
especially word, and excel packages
- Good interpersonal skills
- Excellent planning, organizational and
interpersonal skills
- Must be a self-motivated and reliable person
who can work with minimal supervision
- Registered member of the Kenya Institute of
Supply Management (KISM) or chartered Institute of Purchasing and supply
(CIPS)
- Good Knowledge of the Public procurement and
Disposal Act , 2005, and the Regulations, 2006
- High Level of Integrity with excellent
negotiation, record keeping, analytical, and report writing skills
Position: Head of Procurement
Reports to: Manager,
Finance and Administration
Location: Kisumu
Duration: One Year renewable
Vacancy No. FN-10-03-2015
Position Summary: The
Head of Procurement will be responsible for implementing supply chain policies
and procedures and ensuring effective and efficient procurement of goods, works
and services for the RCTP FACES Programme.
Key
Responsibilities:
- Manage the supply chain function at the RCTP
FACES which includes procurement of goods, works and services, disposal of
stores, inventory and contract management.
- Coordinate the internal monitoring and
evaluation of the supply chain function to ensure compliance with RCTP
procurement regulations and donor requirements.
- Spearhead vendor prequalification exercise and
maintaining an accurate and up to date RCTP FACES pre-qualified vendor
database following the vendor pre-qualification exercise.
- Assist the program teams to develop, facilitate,
implement, monitor and review procurement plans
- Undertake contract negotiation, review and
manage in conjunction with the user departments.
- Perform secretarial role in procurement
committee meetings.
- Coordinate and prepare tenders for
advertisement, opening and evaluation being in charge of the tender box
management.
- Maintain an accurate inventory of
organizational supplies, coordinating and supervising the stock taking and
verification as scheduled.
- Prepare and submit procurement reports to key
program management personnel as and when required for decision making.
- Liaise with the Finance Department to ensure
smooth vendor payment by processing the vendor payment requests
- Maintaining the Master RCTP FACES Asset
Register and ensuring that it is up to date.
- Advise staff on matters to do with procurement
of goods, services and works in line with the RCTP FACES procurement
policy.
- Liaison with KEMRI procurement department in
relation to procurement activities done through KEMRI for and on behalf of
RCTP FACES.
- Prepare for the procurement department audits
and follow through and implementing the Department’s Internal and External
Audit recommendations.
- Compile annual comprehensive inventory
disposal report and advise management on appropriate disposal method,
spearheading the disposal process being in-charge of the RCTP FACES main
warehouse
- Provide supervision and training to all
personnel engaged in procurement.
- Perform related duties as may be delegated
from time to time
Key Requirements:
- Bachelors Degree in Commerce, Economics, or
supply Management from a recognized University. A Bachelors degree in a
related discipline and a post graduate Diploma in Purchasing and supply
Management will also be considered.
- A relevant Master degree will be an added
advantage
- At least Eight Years’ experience in the
Procurement Management, Three of which must have been in a senior position
in Procurement or Supply chain Management.
- Registered member of the Kenya Institute of
Supply Management (KISM) or chartered Institute of Purchasing and supply
(CIPS)
- Excellent Knowledge of the Public procurement
and Disposal Act , 2005, and the Regulations, 2006
- High Level of Integrity with excellent
negotiation, record keeping, analytical, and report writing skills
- Demonstrated outstanding professional
competence as reflected in work performance
How to Apply
Applications should include the following
Applications should include the following
- A cover letter stating current position (if
applicable); and date available to start working.
- A current CV including email and mobile phone
contact information, stating the current and expected remuneration.
- Name and phone number for Three professional
referees,
- Two letters of recommendation preferably from
a previous employer,
- A copy of the latest pay slip (if applicable)
- Copies of certificates, and testimonials.
All applications must be sent
electronically to the email address below followed by hard copies which should
be delivered or posted so as to reach the following address by 3rd April 2015
eMail: hrrctp@kemri-ucsf.org
Human Resources Manager
KEMRI – RCTP/ FACES Program
P. O Box 614-40100
Kisumu
KEMRI – RCTP/ FACES Program
P. O Box 614-40100
Kisumu
Please write the Vacancy Number, and
Position applied for on the envelope and in the subject Line of the
Email.
Applications must be send through the
address in the advert.
Applications send to RCTP staff will
be deemed as canvassing and will be disqualified
Note: RCTP or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department.
Any job applicant who tries to
corrupt our employee during any stage of the staff hiring process will be
disqualified.
KEMRI is an equal opportunity employer.
Women, the Youth, people with
disabilities are encouraged to apply.