Job Opportunity: Regional Logistics & Security Manager
Department: Coordination
Contract Duration: One Year
Department: Coordination
Contract Duration: One Year
Duty Station: Nairobi, Kenya with frequent travels to other
countries
Duties:
Under the authority of the Country
Director, her/his specific duties will include:
- Dealing with a variety of the field’s
concepts, practices, and procedures in relation to security.
- Developing and enforcing security procedures
and regulations in both Kenya and Somalia
- Train ACTED staff members in the region as
well as partners in security rules and procedures.
- Provide documentary justification of expenses
to the Country Finance Department;
- Receive merchandise and oversee the customs
procedures for imported goods;
- Perform regional procurements the entire Horn
Of Africa including countries with little knowledge of English eg CAR, DRC
- Check the condition and nature of goods
received as required by the contracts;
- Identify warehouses for storages, ensure
premises are furnished and made secure for use;
- Manage stock movements and distributions of
goods in the framework of project implementation;
- Ensure the maintenance of and undertake a
monthly inventory of the vehicle pool.
- Ensure the maintenance and undertake a monthly
inventory of communication equipment;
- Ensure training and capacity building for the
Logistics team members in the entire region in order to increase the level
of technical ability and skills within the department;
- Facilitating on-the-job training for specifics
of ACTED’s Security and Logistics team members who will take up his roles
after his departure
- Develop relevant management procedures within
the team;
- Perform other relevant duties.
Requested Profile:
- Master Level education in a relevant field
such as International Relations or Development
- Extensive security management experience
(management, planning, staff development and training skills) in
environment with unstable security e.g. (Somalia).
- Must be proficient in French to enable easy
flow of communication with French speaking countries in the Region e.g
CAR,DRC
- At least 2-3 years of working experience in
insecure environments; preferably in Africa, Asia, or the Middle East;
- Extensive experience in logistics and security
management and procedures;
- Demonstrated communication and organizational
skills;
- Ability to train, mobilize, and manage both
international and national staff
- Flexibility and ability to multi-task under
pressure;
- Ability to work well in unstable and
frequently changing security environments;
- Willingness to work and live in often remote
areas under basic conditions;
- Proven ability to work creatively and
independently both in the field and in the office;
- Knowledge of local language and/or regional
experience highly desirable
Application Procedure
Qualified persons with the required
skills are invited to submit their applications accompanied by detailed
curriculum vitae detailing three work related referees and contacts to
kenya.jobs@acted.org and received on or before 5.00PM on 26 March 2015.
Please do not attach any other
documents while sending your applications, if required they will be requested
at a later stag
ACTED National Call for Tender for the
Award of Immigration Consultancy Services Contract
Tender Ref. #T/OPEN/NBO/16-03-2015/001
ACTED (Agency for Technical
Cooperation and Development), is looking for a consultant in immigration
services and is inviting suppliers of services to submit offers for the award
of a consultancy contract:
The consultancy is aimed to offer Immigration services to ACTED Kenya Capital Office in Kilimani,
Nairobi.
Therefore, ACTED invites individual consultants or consultancy firms to submit applications for the consultancy aimed at:
- Advising on the completion of work permit or
special pass application and the documentation required to accompany the
application and ensure the application file is complete.
- Submission of applications to the NGO Board
for recommendation to the Immigration department
- Follow up with NGO Board on the applications
and forward to the immigration department once the recommendation is
received.
- Make follow up with the NGO Board on behalf of
ACTED for any rejections and assist in preparing the necessary documents
for appeal cases, submit appeal and get interview dates and times and
forward to client
- Follow up the applications at the immigration
department to ensure prompt processing of the same. In case an application
is deferred, follow up to find out reason and assist applicants in meeting
the specified requirements (for example to ensure justification letters
were well drafted.
- Once approvals are received, forward the same
to clients to prepare payments and process security bonds where required.
Submit payments and ensure the original permits/passes are issued and get
the relevant endorsements onto the passports
- Process dependant passes for families once the
permits have been obtained and endorse the passports
- Advise ACTED applicant’s on immigration
issues, documentation and ensure they comply with immigration rules
- Provision of accurate advice to ACTED timeously
on any new immigration requirements.
- Responsible for providing ACTED with feedback
within agreed timeline.
- Plan workload and set realistic deadlines and
priorities for own work, taking into account delivery expectations from
ACTED.
The tender will be conducted using
ACTED standard bidding documents, open to all qualified suppliers and service
providers.
The Bidding Documents (in English)
may be collected free of charge by all interested bidders at the following
address:
ACTED Kenya/Somalia
located at Kilimani on Chania Avenue,
off Marcus Garvey road,
opposite LER apartments behind French school
opposite LER apartments behind French school
PO Box 21217-00505
Nairobi.
Tenders in sealed envelopes which must be clearly marked on the front “Tender for Immigration Consultancy.” should be addressed to Logistics/Procurement Officer (Nairobi) and registered at ACTED Nairobi Office not later than Friday, 27th March 2015, at 5.00pm.
Note
- ACTED will not be responsible for any costs or
expenses incurred by the Bidders in connection with the preparation and
submission of their bids to ACTED.
- Contractors will be selected in accordance
with ACTED procedures.
- ACTED reserves the right to waive
irregularities and accept or reject any or all proposals or any part of
any proposal