Intern Job in Nairobi Kenya - Communication & Admin

Job Vacancy: Communication & Admin Intern - IAWG
Programme: IAWG
Location: DRC Regional Office - Nairobi
Grade: Intern
Type of Contract:National

Role Purpose: As part of the IAWG Team you will be responsible to the Inter Agency Working Group (IAWG) Secretariat, mainly supporting the communication functions and the Humanitarian Partnership Conference 2015.
This position is also responsible for administrative function, support in development of full spectrum communication materials, media monitoring posting of content for website and social media. 

The position will also work closely with IAWG Coordinator as well as the core group and sub groups co-chairs in organising related events/meetings.
Scope of Role:
Reports to: IAWG Coordinator
Staff directly reporting to this post: None
Key Areas of Accountability:
Outreach and profile raising of the IAWG
  • Preparation of communication materials, fact brochures, newsletters and publications.
  • Support in development and maintenance of a suite of materials to effectively communicate the work of IAWG.
  • Design and production of IAWG quarterly newsletter in Adobe Indesign using templates provided
  • Creative design and development of other related products and publications to support advocacy and communication messages from the IAWG
  • Update IAWG social media on a regular basis with relevant material, highlighting key events and achievements using blogs etc.
Organising events-HPC 2015
  • Support the coordinator in managing all the administrative and logistic arrangements of the upcoming Humanitarian Partnership Conference (HPC) 2015
  • Provide on-hand assistance during the conference e.g. ensuring that participants are welcomed, signed in, specific administrative and logistics issues are responded to in a timely and appropriate manner.
  • Registration of participants and follow up on payments with Danish Refugee Council (DRC) finance team
  • Contribute to the monitoring, reviewing and evaluation of the progress of the conference and impact undertaken through discussions with participants and conference organisers.
  • Active participation in all coordination meetings scheduled and unforeseen for the conference before the conference starts.
  • Pro-active exchange of relevant information and consultation with the conference team.
  • Any other duties within the nature and scope of the position.
Qualifications and Experience
  • Excellent interpersonal written and oral communication skills;
  • University degree in the field of communications, public relations, languages, journalism A MUST
  • Experience in managing websites and in using social media tools in a professional context
  • Competent IT skills and experience of using email and Internet
  • Demonstrated experience in events coordination, administration and/or management, preferably within INGOs.
  • Pro-active communicator, with experience working in multi-disciplinary teams
  • Resourcefulness, flexibility, good organisational skills and the ability to prioritise and to meet deadlines.
  • Experience and skills in the use of software programs such as MS Word, PowerPoint, Excel, Adobe
  • Demonstrated effective organizational skills and ability to handle work in a timely manner
  • Ability to work effectively with people from different nationalities, cultures, ethnic and religious groups across the region
  • Good understanding of humanitarian issues in East and Central Africa, and the ability to relate IAWG work within this context.
  • Experience of operating multi-media equipment including digital cameras, video recording equipment, web cams, and voice recorders.
  • Experience of tailoring communication and advocacy messages for a variety of decision-makers and high level audiences.
Date of issue: February 2015
Please send a copy of your CV with a cover letter to

Application closes Friday 6th March 2015