Clerk Job in Kenya

Lesphine Investments Limited 
Busia, Kenya

Job Advert: 
Invoicing Clerk (Internal Credit Sales Representative)

Are you passionate about working in a sales & marketing department of a company that exclusively deals with fast moving consumer goods? We may be the organisation to help make this passion a reality.

Lesphine Investments limited is a distribution and wholesaling company dealing with fast moving consumer goods and is situated in Busia town within Busia County. 

Lesphine Investments limited seeks to expand its capacities by recruiting a dynamic Kenyan national for the above position.

Work Station:

Supervisor: Sales & Marketing Manager, Busia
Department: Sales & Marketing
Job Description: As part of the credit sales team, an invoicing clerk is majorly responsible for processing the orders of credit customers by procuring price approvals from the marketing and operations director, checking on the customer accounts and printing out the invoices in a timely manner. 

He will also be responsible for picking orders of customers that prefer to visit the office and those that call. 

General Requirements

The invoicing clerk must keep abreast with the general market trends with regards to demand for goods and the price changes, that is, he must be able to sell at all times.

He/she will also be required to have good product knowledge and convince customers to purchase as many product lines as possible.

He/ she will also be expected to advise the marketing and operations manager on the general stock quantities of product and the ideal stock levels.

Specific Responsibilities
  • Issue invoices to customers
  • Issue monthly customer statements
  • Update customer files with issued invoices
  • Process credit memos
  • Update the customer master file with contact information including the legal business name, Personal Identification Number (PIN), Tax registration number for incorporated companies, the current phone number & email address and customer physical address.
  • Track exceptions between the sales delivery log and invoice register
  • Enter invoices into customer invoicing system
  • Procure sales orders in the office by use of phone and convincing the visiting customers to purchase
  • Works as part of the sales team 
  • Submit invoices by electronic data where applicable 
  • Sales process management
  • Any other role assigned from time to time

The ideal candidates will be:
  • Holders of a Diploma in Business Management or related studies
  • Must have at least 3 years practical experience in the distribution or manufacturing industry
  • Demonstrate proficiency in various computer packages
  • Good interpersonal skills
  • Holder of Kenya Accounting Technician Certificate (KATC)
  • Valid driving License
  • Good leadership and interpersonal skills
  • Excellent Customer relations
  • Integrity and self confidence
  • The ability and desire to sell
  • Excellent communication and presentation skills
  • Strong commercial awareness
  • A confident and determined approach
  • The ability to work both independently and as part of a team
  • The capacity to flourish in a competitive environment
  • Fluency in a local language, that is Teso, Luhya, Luo, will be an added advantage
  • Willingness to work under pressure and extended hours
If you believe you are the candidate we are looking for, please send us an email which shall include a Cover Letter, a CV and two professional referees to / and copy 

or send a hard copy application to 

Lesphine Investments 
c/o The Business Development  & Human Resource Director 
P.O. Box 6- 50400, 

with the subject heading clearly marked “Application for Invoicing Clerk Position.”

The closing date is 12th March 2014. 

Only shortlisted candidates will be contacted.