Capital Finance Officer Job in Nairobi Kenya

ACTED Kenya / Somalia
ACTED (Agency for Technical Cooperation and Development) is a non-political and non-confessional International NGO founded in 1993 with its headquarters in Paris, France. 

The organization’s vocation is to save lives, assist vulnerable populations and bring hope to those in need for better future.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Nairobi Kenya.

Capital Finance Officer
Department: Finance
 
Direct Hierarchy: Country Finance Manager
 
Contract duration: Open Ended
 
Location: Nairobi
 
Starting Date: April 2015

Main objective(s): To ensure cash management, documentation and accountancy for ACTED projects in Kenya/Somalia follow internal procedures, is transparent and accurate for all field and capital locations.  
Responsibilities:

Accounting & SAGA (accountancy software):
  • Preparation of monthly/yearly PRATIC (Advances and Loans follow up tool);
  • Responsible for advance/loan follow up at field and capital levels; to ensure a timely closure of the same;
  • Maintaining a loan follow-up table upto date at capital level; to allocate loans on a monthly basis in SAGA;
  • To parameter SAGA (Financial Sheets, books, exchange rates, projects, contracts and third party codes);
  • Uploading in SAGA all books and extra-accounting books;
  • Responsible to check partners expenses uploaded into SAGA;
  • In collaboration with the Finance Controller, responsible for reallocation process;
  • Together with the Finance controller, mid-month Cash Books review country wide;
  • Monthly SAGA checks (dates, accounting codes, standard descriptions, rates and third party codes);
Cash:
  • Responsible of payment follow up (planning), weekly cash forecasting and transfers to field locations in accordance with the monthly cash request and input from other departments;
  • Management, with the Country Finance Manager, of banking relationship;
  • Supervision of finance filing (vouchers, cash checking, bank statements, bank reconciliation);
  • Regular involvement in cash checking and enforcement of the “country cash policy”.
Payment Procedures:
  • Sign the documents at Capital level as outlined in the ACTED Kenya / Somalia signatories document;
  • Responsible for checking & signing Capital vouchers before books are uploaded into SAGA;
  • Verify and semi-approve online transfers/payments;
  • To prepare statutory and taxes payments.
File keeping & document checking:
  • Responsible for the final checks and filing of the Field vouchers (monthly basis);
  • Consolidating capital and field finance files(File Mapping);
Reporting:
  • Responsible for “V1 checks (PRATIC)”, prior consolidation of final/interim/monthly reports to donors.
Capacity building:
  • Training and support to the capital cashier and field finance officer(s) on accounting matters, according to the finance manual.
Requested profile
  • A Bachelor’s Degree holder in Business Administration (Finance option) or Professional CPA holder.
  • Demonstrated experience of overall responsibility and accountability for the financial management of an organization preferably an INGO.
  • Well conversant with computer applications-MS Office is mandatory
  • Knowledge of accounting principles and hands on experience of using computerized financial accounting systems
  • Knowledge of SAGA( accountancy software) will be considered a plus
  • Good presentation and analytical skills
  • Excellent communication skills and problem-solving skills
  • Strong team player of high integrity, pleasant personality, ability to work under least supervision
  • Good time management skills and the ability to prioritize
  • High numeracy and sound technical skills
  • The ability to balance the demands of work with other commitments;
  • The ability to work as part of a team and to build strong working relationships;
  • The potential to lead and motivate others;
Application Procedure
 
Qualified persons with the required skills are invited to submit their applications (CV and cover letter) to kenya.jobs@acted.org on or before April 03, 2015. 

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

ACTED reserves the right to hire prior to the application deadline.

Please note that only the shortlisted candidates will be contacted.
 

ACTED is an Equal Opportunity Employer.