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Administrative Assistant Job in Kenya

Job Advertisement: Administrative Assistant
 
Located in Thika, Sustainable Management Services Company Ltd is a leading Agri-Business services provider offering a wide range of Agri-business solutions to our stakeholder’s country wide. 

We pride ourselves in providing sustainable agricultural practices that focus on improving farm productivity and product quality for better returns.
 

Applications are invited for the position of an Administrative Assistant
 
Overall Job Purpose: Provide essential administrative support to all staff as well as providing customer service to farmers
 
Key Duties and Responsibilities
 
Office Reception and Farmers Desk
  • Professionally handle all incoming and outgoing calls and redirect them to the necessary offices
  • Meet and greet all guests to the office and assist them as necessary.
  • Respond to routine request for information by farmers and other growers.
  • Communicate to farmers and societies on the status of their coffee deliveries and payment
  • Ensure timely and organized mode of dispatch of any incoming and outgoing documents with proper records for traceability and follow up.
  • Be responsible for collection and relaying of strategic data on coffee marketing to the marketing officers.
Administration
  • Ensure all company files are well maintained at all times.
  • Ensure that the company licenses for SMS renewed when they fall due.
  • Be responsible for maintenance and servicing of all office equipment.
  • Receive and open if necessary and sort office mail and distribute to the relevant offices.
  • Make all travel bookings including hotel and transfer for staff travelling in and out of the country when the need arises.
  • Make bookings for hotels and transfers for all incoming company guests.
  • Make all necessary bookings for company conferences and official functions as requested by management from time to time.
  • Manage the company field and marketing staff and visitor schedules.
  • Work with approved courier service providers to ensure official mail is delivered on time.
Requirements
  • A Minimum of a diploma in Business Administration with a thorough knowledge and understanding of front office management and customer care.
  • At least 2 years’ experience in office management. Previous work experience in coffee industry with responsibilities related to handling farmers and will be an added advantage
  • Must be Computer Literate preferably with experience in use of an ERP
  • Ability to manage a busy front office desk with no supervision.
  • Experience with HR management will be an added advantage • Strong writing, verbal and reporting skills
  • Good organizational and planning skills
If you meet the above requirements please send your application with a covering letter and CV to the address below: hrkenya@ecomtrading.com. 

Closing date for submission of applications is Friday 13th March, 2015.


(Please do not attach copies of certificates)

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