The Kenya Water and Sanitation Civil
Society Network (KEWASNET) is a non-governmental, non-partisan and non-profit
membership society.
The Network envisions ‘A society with
access to safe water and sanitation’, whereas the mission is ‘To promote good
governance in the water and sanitation sector thereby increasing access to
services’.
The overall purpose of the Network is to influence the policy environment and promote good governance in the Sector so as to ensure Kenyans have access to affordable and safe water and sanitation services in a sustainable context.
To achieve its objectives, KEWASNET seeks to recruit the following officer to join the secretariat.
Finance and Administration Manager
- Maintain a documented system of accounting
policies and procedures
- Manage outsourced functions
- Oversee the operations of the Finance
department, including the design of an organizational structure adequate
for achieving the department's goals and objectives
Grants Management
- Ensure compliance with the rules and
regulations administered by the grantor; oversee special audits conducted
by grantor.
- Perform functions of financial administration
and reporting to include, but not limited to: preparation and timely submission
of grant applications and reports, development and adjustment of
associated budgets, coordination of budgeted funds, screening and
processing requests for expenditures and ensuring the timely application
for reimbursement from the state.
- Serve as a liaison with principals and other
departments on issues regarding grants.
- Monitor interventions and programs funded by
grants to ensure compliance with grantor guidelines.
- Assign certain grants and/or related
responsibilities to individual budget analysts and coordinate their
activities related to the grants assigned.
- Assist in evaluating the fiscal administration
of grant programs.
- Oversee the preparation and timely submission
of grant applications, application amendments, and budget transfers.
- Monitor, input, review, and approve grant data
in the Sage Pastel system
- Perform related work as required.
Budgeting
- Manage the preparation of the KEWASNET's
budget
- Report to management on variances from the
established budget, and the reasons for those variances
- Assist management in the formulation of its
overall strategic direction
Financial Accounting and Reporting
- Engage in ongoing cost reduction analyses in
all areas of the Network
- Engage in benchmarking studies to establish
areas of potential operational improvement
- Interpret the Network's financial results to
management and recommend improvement activities
- Review KEWASNET’s bottlenecks and recommend
changes to improve the overall level of KEWASNET’s throughput
- Monitoring and interpreting cash flows and
predicting future trends;
- Formulating strategic and long-term business
plans;
- Developing financial management mechanisms
that minimize financial risk;
- Conducting reviews and evaluations for
cost-reduction opportunities;
- Managing KEWASNET’s financial accounting, monitoring
and reporting systems;
- Liaising with auditors to ensure annual
monitoring is carried out;
- Developing external relationships with
appropriate contacts, e.g. auditors, solicitors, bankers and statutory
organizations such as the Revenue Authority;
- Ensuring accurate financial reports are
produced to specific deadlines;
- Keeping abreast of changes in financial
regulations and legislation.
- Create additional analyses and reports as
requested by management
Support for Management &
Operational Functions
- Oversee all payroll functions to ensure that
employees are paid in a timely and accurate manner
- Negotiate and manage the employee insurance
and benefits plans
- Process and submit statutory and benefits
remittances on time
Budget preparation
- Establish guidelines for budget and forecast
preparation, and prepare the annual budget in consultation with the CEO
and Treasurer and/or Finance Committee
- Assist Program Directors and Project Managers
with the preparation of budgets for funding applications
Project management accounting
- Maintain financial records for each project in
a manner that facilitates management reports
- Ensure that accurate and timely financial
statements are prepared in accordance with contract agreements with
funders
- Provide accurate and timely reporting on the
financial activity of individual projects
Information technology
- Evaluate the need for new technology to meet
the organization's financial data processing, control, and reporting
requirements
- Advise on appropriate technology that meets
the organization's information requirements and financial resources
Risk management
- Monitor risk management policies and
procedures to ensure that program and organizational risks are minimized
- Advise the organization's leadership on
appropriate insurance coverage for the organization
- Maximize income where possible and appropriate
- Negotiate with Bank for lines of credit or
other financial services as required and appropriate
Office administration
- Oversee and supervise the administrative
function of the organization including reception, property/facility
management, safety of the work environment, and provision of furnishings
and equipment necessary for effective operations
- Oversee the management of all leases,
contracts and other financial commitments
- Monitor all legislation relevant to the
organization (employment standards, occupation health and safety, human
rights, etc) and all regulations on professional certification to ensure
that the organization is compliant
Qualifications
Experience
Experience
- At least five years of experience in financial
management for large complex projects, of which at least three years were
working in the field of international development.
Education
- University degree in Accounting, Commerce, or
Business Management/Administration
Professional designation
- Chartered Accountant, Certified General/Public
Accountant, or Certified Management Accountant.
Knowledge, skills and abilities
- Knowledge of generally accepted accounting
principles
- Knowledge of National and County legislation
affecting Civil Society Organizations
- Knowledge of legislation on Employment
Standards, Occupational Health and Safety, and Human Rights
- Knowledge of the Civil Society Sector
Personal Characteristics
The candidate should demonstrate competence in some or all of the following:
The candidate should demonstrate competence in some or all of the following:
- Behave Ethically: Understand ethical behaviour
and business practices and ensure own behaviour and the behaviour of
others is consistent with these standards and aligns with the values of
the organization
- Build Relationships: Establish and maintain
positive working relationships with others both internally and externally
to achieve the goals of the organization.
- Communicate Effectively: Speak, listen and
write in a clear, thorough and timely manner using appropriate and
effective communication tools and techniques.
- Focus on Client Needs: Anticipate, understand,
and respond to the needs of internal and external clients to meet or
exceed their expectations within the organizational parameters.
- Foster Teamwork: Work cooperatively and
effectively with others to set goals, resolve problem, and make decisions
that enhance organizational effectiveness.
- Lead: Positively influence others to achieve
results that are in the best interest of the organization.
- Make Decisions: Assess situations to determine
the importance, urgency and risks, and make clear decisions which are
timely and in the best interests of the organization
- Organize: Set priorities, develop a work
schedule, monitor progress towards goals, and track details, data,
information and activities.
- Plan: Determine strategies to move the
organization forward, set goals, create and implement actions plans, and
evaluate the process and results.
- Solve Problems: Assess problem situations to
identify causes, gather and process relevant information, generate
possible solutions, and make recommendations and/or resolve the problem.
How to Apply
Applicants should submit their applications and support documents in electronic format to:
The Chief Executive Officer
KEWASNET
P.O. Box 46163-00100
Nairobi
eMail: jobs@kewasnet.co.ke
on or before the close of business of 6th of February 2015
Only Electronic applications will be considered.
Applicants should submit their applications and support documents in electronic format to:
The Chief Executive Officer
KEWASNET
P.O. Box 46163-00100
Nairobi
eMail: jobs@kewasnet.co.ke
on or before the close of business of 6th of February 2015
Only Electronic applications will be considered.
