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Finance and Administration Manager Job in Kenya

The Kenya Water and Sanitation Civil Society Network (KEWASNET) is a non-governmental, non-partisan and non-profit membership society. 

The Network envisions ‘A society with access to safe water and sanitation’, whereas the mission is ‘To promote good governance in the water and sanitation sector thereby increasing access to services’.

KEWASNET’s membership is drawn from CSOs working towards improvement of water resource management and WASH service delivery.

The overall purpose of the Network is to influence the policy environment and promote good governance in the Sector so as to ensure Kenyans have access to affordable and safe water and sanitation services in a sustainable context.

To achieve its objectives, KEWASNET seeks to recruit the following officer to join the secretariat.

Finance and Administration Manager
Principal Accountabilities:

Management
  • Maintain a documented system of accounting policies and procedures
  • Manage outsourced functions
  • Oversee the operations of the Finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives
Grants Management
  • Ensure compliance with the rules and regulations administered by the grantor; oversee special audits conducted by grantor.
  • Perform functions of financial administration and reporting to include, but not limited to: preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement from the state.
  • Serve as a liaison with principals and other departments on issues regarding grants.
  • Monitor interventions and programs funded by grants to ensure compliance with grantor guidelines.
  • Assign certain grants and/or related responsibilities to individual budget analysts and coordinate their activities related to the grants assigned.
  • Assist in evaluating the fiscal administration of grant programs.
  • Oversee the preparation and timely submission of grant applications, application amendments, and budget transfers.
  • Monitor, input, review, and approve grant data in the Sage Pastel system
  • Perform related work as required.
Budgeting
  • Manage the preparation of the KEWASNET's budget
  • Report to management on variances from the established budget, and the reasons for those variances
  • Assist management in the formulation of its overall strategic direction
Financial Accounting and Reporting
  • Engage in ongoing cost reduction analyses in all areas of the Network
  • Engage in benchmarking studies to establish areas of potential operational improvement
  • Interpret the Network's financial results to management and recommend improvement activities
  • Review KEWASNET’s bottlenecks and recommend changes to improve the overall level of KEWASNET’s throughput
  • Monitoring and interpreting cash flows and predicting future trends;
  • Formulating strategic and long-term business plans;
  • Developing financial management mechanisms that minimize financial risk;
  • Conducting reviews and evaluations for cost-reduction opportunities;
  • Managing KEWASNET’s financial accounting, monitoring and reporting systems;
  • Liaising with auditors to ensure annual monitoring is carried out;
  • Developing external relationships with appropriate contacts, e.g. auditors, solicitors, bankers and statutory organizations such as the Revenue Authority;
  • Ensuring accurate financial reports are produced to specific deadlines;
  • Keeping abreast of changes in financial regulations and legislation.
  • Create additional analyses and reports as requested by management
Support for Management & Operational Functions
  • Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner
  • Negotiate and manage the employee insurance and benefits plans
  • Process and submit statutory and benefits remittances on time
Budget preparation
  • Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the CEO and Treasurer and/or Finance Committee
  • Assist Program Directors and Project Managers with the preparation of budgets for funding applications
Project management accounting
  • Maintain financial records for each project in a manner that facilitates management reports
  • Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
  • Provide accurate and timely reporting on the financial activity of individual projects
Information technology
  • Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
  • Advise on appropriate technology that meets the organization's information requirements and financial resources
Risk management
  • Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
  • Advise the organization's leadership on appropriate insurance coverage for the organization
  • Maximize income where possible and appropriate
  • Negotiate with Bank for lines of credit or other financial services as required and appropriate
Office administration
  • Oversee and supervise the administrative function of the organization including reception, property/facility management, safety of the work environment, and provision of furnishings and equipment necessary for effective operations
  • Oversee the management of all leases, contracts and other financial commitments
  • Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc) and all regulations on professional certification to ensure that the organization is compliant
Qualifications

Experience
  • At least five years of experience in financial management for large complex projects, of which at least three years were working in the field of international development.
Education
  • University degree in Accounting, Commerce, or Business Management/Administration
Professional designation
  • Chartered Accountant, Certified General/Public Accountant, or Certified Management Accountant.
Knowledge, skills and abilities
  • Knowledge of generally accepted accounting principles
  • Knowledge of National and County legislation affecting Civil Society Organizations
  • Knowledge of legislation on Employment Standards, Occupational Health and Safety, and Human Rights
  • Knowledge of the Civil Society Sector
Personal Characteristics

The candidate should demonstrate competence in some or all of the following:
  • Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
  • Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
  • Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
  • Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.
  • Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
  • Lead: Positively influence others to achieve results that are in the best interest of the organization.
  • Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization
  • Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
  • Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
  • Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

How to Apply 

Applicants should submit their applications and support documents in electronic format to:

The Chief Executive Officer
KEWASNET
P.O. Box 46163-00100
Nairobi

eMail:
 jobs@kewasnet.co.ke

on or before the close of business of 6th of February 2015


Only Electronic applications will be considered. 

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