Executive Assistant
Industry: Health Care
Location: Nairobi
Our client, an International NGO in
Quality reproductive Health Care and family planning to millions of the world’s
poorest and vulnerable women would like to recruit an Executive
Assistant.
The candidate MUST possess Bachelor
Degrees in Business Management or related field.
Key Tasks and Responsibilities
- Providing comprehensive administration support
service to the country director.
- Developing, maintaining and reviewing the
organization administration systems to achieve maximum efficiency.
- Maintaining and organising the Country
Director’s diary, filing system and other documents.
- Supporting the Country Director in his work
through research, consultation and team management.
- Professionally representing the organization
at meetings and networking events.
- Facilitating meetings and schedule debriefing
sessions and also taking minutes.
- Responding to board meeting queries in
professional manner.
- Member travel and accommodation arrangements.
- Compiling Board papers and ensures they are
sent in good time for meetings, circulating reports, minutes and agendas
for board and sub-committee members.
- Working with extraordinary confidential with
the Country Directors business and personal.
- Running errands locally if required and travel
to meetings and events across Africa occasionally.
- Coordinating relationships with strategic
partners of the organization.
- Planning and organizing logistically
successful events for the organization members and guests.
- Working with the Finance and Administrative
Coordinator in managing and controlling event expenditure upon agreed
budget.
Qualifications and Competences
- More than 5 years working experience and at
least 2 years in executive management.
- Exceptional written and verbal communication
skills.
- Excellent organization skills time management
skills.
- Ability to manage multiple tasks.
- Proficiency in event management software as
well as Word, Excel and PowerPoint.
- Experience with or basic knowledge of
marketing.
To apply, send your CV and cover
letter to applications@flexi-personnel.com
Clearly indicate the position applied
for and the minimum salary expectation on the subject line.