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Executive Assistant Job in Nairobi Kenya - NGO

Executive Assistant
Industry: Health Care
Location: Nairobi
Our client, an International NGO in Quality reproductive Health Care and family planning to millions of the world’s poorest and vulnerable women would like to recruit an Executive Assistant. 

The job holder will be providing comprehensive administrative, logistical, communication and technical support to the Country Director and Country Management Team. 

The candidate MUST possess Bachelor Degrees in Business Management or related field.

Key Tasks and Responsibilities
  • Providing comprehensive administration support service to the country director.
  • Developing, maintaining and reviewing the organization administration systems to achieve maximum efficiency.
  • Maintaining and organising the Country Director’s diary, filing system and other documents.
  • Supporting the Country Director in his work through research, consultation and team management.
  • Professionally representing the organization at meetings and networking events.
  • Facilitating meetings and schedule debriefing sessions and also taking minutes.
  • Responding to board meeting queries in professional manner.
  • Member travel and accommodation arrangements.
  • Compiling Board papers and ensures they are sent in good time for meetings, circulating reports, minutes and agendas for board and sub-committee members.
  • Working with extraordinary confidential with the Country Directors business and personal.
  • Running errands locally if required and travel to meetings and events across Africa occasionally.
  • Coordinating relationships with strategic partners of the organization.
  • Planning and organizing logistically successful events for the organization members and guests.
  • Working with the Finance and Administrative Coordinator in managing and controlling event expenditure upon agreed budget.
Qualifications and Competences
  • More than 5 years working experience and at least 2 years in executive management.
  • Exceptional written and verbal communication skills.
  • Excellent organization skills time management skills.
  • Ability to manage multiple tasks.
  • Proficiency in event management software as well as Word, Excel and PowerPoint.
  • Experience with or basic knowledge of marketing.
To apply, send your CV and cover letter to

Clearly indicate the position applied for and the minimum salary expectation on the subject line.

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