Vacancy: Secretary - Law Firm
Ours is a new established practice to provide legal services and human rights consultancy.
Ours is a new established practice to provide legal services and human rights consultancy.
The overall purpose of this position is to
- Provide general administrative duties
including but not limited to scheduling meetings, responding to routine
correspondence; organizing responses in order of priority; update of
filing systems, monitoring and ensuring availability of stationery and
other working tools.
- Performing all general office duties required
for a legal office including transcribing and formatting legal documents
and business correspondence, filing and law documents maintenance and
general secretarial duties.
Duties and Responsibilities
- Attending to clients/visitors;
- Assisting with drafting of correspondence to
clients;
- Handling telephone calls and appointments;
- Managing records and data associated with each
file;
- Organizing office and boardroom meetings;
- Ensuring security of office records, equipment
and documents;
- Running petty errands including but not
limited to cleaning, deliveries, payments, handling petty cash etc;
- Assisting with tasks such as printing, making
copies, proof reading, compiling reports and data, expense reimbursement
reports, etc.
- Managing office materials, stationary and
supplies;
- Maintaining contact lists
- Ensuring security of office records, documents
and equipment
- Any other duties that may be assigned from
time to time
Education, Professional Qualifications,
Skill & Competencies:
- Diploma in secretarial studies
- Experience with the full range of Microsoft
Office package is essential
- Experience in maintaining supplies inventory
and using an electronic filing data
base
- Possess excellent interpersonal and
organizational skills
- Possess excellent communication skills
(English and Kiswahili)
- Ability to multi-task
- Professional personal appearance and conduct
- Informed on general current affairs
- Familiarity with basic legal terminology &
documents will provide an added advantage
This is an entry level opportunity
requiring a candidate looking for a stable environment to establish their
career.
We shall give fair consideration to
all candidates that show evidence of high skill and performance regardless of
previous experience.
Candidates between 24 and 30 years of
age are especially encouraged to apply.
We anticipate the position could grow
into long term opportunity for the right candidate.
Please submit: Brief cover letter (not more than one page) which MUST indicate the expected starting salary, resume (not more than 3 pages), with direct contacts of two appropriate referees, and
a brief expression of interest (not more than 300 words).
All the above documents should be presented as follows Justified, Font-Trebuchet MS, Size-12 Spacing-1.0 Kindly note that only documents presented in the prescribed specifications above will be eligible for consideration.
Interested candidates should send their application with a copy of their CV to info@katindilawyers.co.ke before close of business on 9th February 2015.
Please submit: Brief cover letter (not more than one page) which MUST indicate the expected starting salary, resume (not more than 3 pages), with direct contacts of two appropriate referees, and
a brief expression of interest (not more than 300 words).
All the above documents should be presented as follows Justified, Font-Trebuchet MS, Size-12 Spacing-1.0 Kindly note that only documents presented in the prescribed specifications above will be eligible for consideration.
Interested candidates should send their application with a copy of their CV to info@katindilawyers.co.ke before close of business on 9th February 2015.
Only shortlisted candidates will be
contacted.
