Kenya
Red Cross Society is one of the largest humanitarian organizations in Kenya.
Its mission is to be the leading humanitarian organization in Kenya delivering
excellent quality service of preventing and Alleviating Human Suffering.
The Society is looking for a qualified person to fill the following position:
Position
Title: Disaster
Management Program Officer
Reporting
to: Program
Manager
Job
location: Headquarters
The role of the Disaster Management Officer is to support the Programme Manager to ensure timely, efficient and effective preparedness and response to sudden and slow onset disasters and crises events.
Main duties and responsibilities
Disaster Preparedness and Response
The role of the Disaster Management Officer is to support the Programme Manager to ensure timely, efficient and effective preparedness and response to sudden and slow onset disasters and crises events.
Main duties and responsibilities
Disaster Preparedness and Response
- Support
in the development of contingency plans and Disaster Management (DM)
policy guidelines
- On
a need basis, the officer will be deployed to the field for disaster
response where the post holder will work closely with the county managers
to align response operations to proposed DM strengthening guidelines
Response efficiency and accountability
- Support
in research undertaking desk reviews on specific topics including national
disaster management related laws, protocols and policies
- Contribute
to the development and continuous strengthening of systems and procedures
to guide the work of Disaster Operations team
- Support
the development and implementation of beneficiary communication and
complaints mechanisms
- Support
the documentation of lessons learned from Disaster Operations
activities and ensure their dissemination within the team and beyond
- Participate
in the testing of the Standard Operating Procedures (SOPs) through
simulation/drill and document the results along with gap analysis
- Support
counties in developing and implementing community based early warning
systems (EWS) utilizing the latest technology, strategies and traditional
knowledge management systems
- Working
with the Emergency Operations Centre and County Managers, support the
establishment and development of County Disaster Response Teams (CDRT),
National Disaster Response Teams (NDRT) and community based disaster
management committees at the community at county level
- Participate
in the design, development, implementation and evaluation of a national
training curriculum and capacity building programmes aimed at equipping
and strengthening staff, volunteers and communities with capacity to
prepare for disasters and large-scale emergencies
Monitoring, Evaluation and Reporting
- Work
with Monitoring and Evaluation (M&E) department, monitor and evaluate
the DM strengthening project to ensure that lessons learnt,
success/failure stories are captured and information shared to support
improvements in future work
- Provide
programme management support to the programme manager by, for example,
providing periodic management reports of the project highlighting the
expenditure rates, funding levels, programme achievements based on the
M&E workplan etc
- Work
closely with the programme manager in ensuring that lessons learnt and
good practice from the Disaster Management and Response component of the
project are compiled and used to improve future planning, programming and
implementation.
Communication, coordination, cooperation and partnerships
- Organize
and participate in working groups, meetings, conferences, consultations
with other agencies and partners on humanitarian and emergency
relief-related matters
- Work
closely with the Finance, Monitoring & Evaluation, & other
departmental teams to ensure all aspects of the project are being managed
effectively and efficiently.
Administration and Financial
- In
charge of all the documentation processes including minutes taking and
reports generation for all the activities undertaken
- Maintain
stocks of learning materials, tools and guidelines on behalf of the
project team
- Create
and manage project filing system both in soft and hard copy
- Assist
the department logistician in procuring items and follow up with Logistics
on progress
- Support
the preparation of workshops, trainings and meetings
- Undertake
general photocopying, faxing, scanning, filing, records, data entries and
preparation of printed materials
- Work
with DM and finance teams to ensure all payments are correctly coded
- Work
closely with the finance officer in ensuring timely payments and adherence
to budget lines
Minimum Qualifications
- Relevant
degree level qualification or extensive professional experience in related
field
- Relevant
training in disaster management
- At
least 3 years experience in disaster management work with both private and
public sector
Key Competencies
- Knowledge
of a range of humanitarian assistance, emergency relief and related
humanitarian issues, risk management in crisis, rehabilitation and/or
development settings, including approaches and techniques to address
difficult problems.
- Knowledge
of project management, including on monitoring and evaluation and
particularly in participative processes
- Excellent
practical knowledge of computers (Windows, spreadsheets, word processing,
e-mail, Internet
How to Apply
Applications should be sent to the following address to be received on or before Friday, 16th January 2015.
Secretary General
Kenya Red Cross Society
P.O. Box 40712-00100,
Nairobi