Nyanza Reproductive Health Society
(NRHS) is a non-profit organization with its headquarters in Kisumu dedicated
to improving reproductive health of men and women.
It runs support groups for PLWHA and
Key Populations, and is working with the Ministry of Health to scale up male
circumcision for HIV prevention.
Job Title: Procurement Officer
Location: Kisumu
Reporting To: HOF
Job Description
- Ensure compliance with donor policies and
contractual obligations when procuring goods and services.
- Facilitate preparation of Procurement Plans
for user projects and departments
- Carry out vendor rating analysis and obtain
approval for preferred suppliers from Tender Committee based on
performance, reliability and other procurement related factors every two
years.
- Assist with establishment of standard cost for
various goods and services for budgeting purposes
- Ensure the preparation of import documents in
a timely and accurate manner, to enable the timely shipment, import and
delivery of goods to the office of field station.
- Expedite delivery of goods and services to end
user.
- Manage all procurement activities that require
quotations, including sealed bids, normal bidding processes and preferred
suppliers
- Receive procurement requisition from stores
and other users and review and process orders to suppliers through issue
of purchase order (LPO).
- Preparing and disseminating monthly
procurement status reports to ensure goods and services delivered to the
users are as per agreed dates and specifications
- Maintain a data base of all suppliers with
information on the quality of their service
- Keep record of all purchase orders and
contracts raised for audit and other reference
- Facilitating the request for quotation from
suppliers
- Review of procurement documents including
invoices, process and forward to Accountant for payment
- Responding to e-mail queries from users and
suppliers providing timely feedback to users on the corrective
measures/actions including prompt settlement of invoices.
- Ensure the preparation of consultants’
contracts as per NRHS terms and conditions in compliance with applicable
statutory requirements e.g. tax law
- Attending various meetings as need may arise
including the Tender Committee (as Secretary) meetings
- Managing the returns for withholding tax for
consultants including the preparation of withholding tax certificates.
Qualification & Experience:
- A Bachelor degree in Supply Chain Management
or Procurement Management
- At least 3years relevant experience in a busy
procurement department preferably an NGO
- A member of
CIPS
- Ability to work with minimum supervision
- Experience in quickbooks procurement module
- Excellent verbal and written communication
skills and good interpersonal skills
Job Title: Cleaners
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Maintenance of high hygiene standards at the
study clinic.
- Ensure availability of needed clinic items in
relevant study rooms
- Run office errands as required
- Ensure safety of study staff and participants
Qualifications and Competencies
- At least a holder of Form 4 KCSE or its
equivalent
- Fluency in spoken and written English
- Must be able to work in a team
- Past experience in a similar environment will
be an added advantage.
- MSM friendly or member of key population
Job Title: Assistant Accountant
Location: Kisumu
Reporting To: Project Coordinator / HOF
Duties & Responsibilities:
Duties & Responsibilities:
- Prepare and circulate monthly donor
monitoring.
- Review monthly donor reports with the relevant
Project Coordinator.
- To review monthly cash flow forecast from
Project Coordinators and forward to the HoF for project funds transfer
- Handling petty cash
- Prepare payments to vendors and other parties
and ensure proper coding to reflect correct expenditure is charged to
appropriate projects and line item
- Verify invoices for arithmetical accuracy and
match to purchase order (or contract) and goods received note as
applicable and attach to the PV
Qualifications and Competencies
- Bachelor`s degree in Business Administration
or relevant degree majoring in Accounting or Finance from a recognized
institution
- Minimum of two years job experience in an NGO
setting
- CPA II certification
- MSM friendly or member of key population
Job Title: Receptionists
Location: Kisumu
Reporting To: Project
Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Receive, register and escort study
participants to counseling and clinic services and receive and direct MSM
in return visits;
- Place phone reminders to clients to return for
appointments;
- Receive and direct official correspondence
including maintaining Anza Mapema’s telephone; Maintain, at the Reception,
Staff Appointment Diaries;
- Provide clinic technical support in client
enrolment, registration, appointments management, follow ups and defaulter
tracing, and support in maintaining client files, making linkages and
scoring client activity against peer educator recruitments
- Receive office Visitors and incoming calls and
forward them to the appropriate officers.
- File data and perform other routine clerical
tasks as assigned for other departments.
- Order and maintain relevant office supplies
for effectiveness of office duties.
- Operate a variety of standard office machines
including computers, phone, fax, photocopying machines among others.
Qualifications and Competencies
- A diploma in secretarial/administrative
studies or equivalent professional level experience.
- Minimum of 3 years experience as a
receptionist, secretary, or administrative assistant in a busy clinical or
research environment.
- Strong interpersonal and communication skills
a must.
- MSM friendly or member of key population
Job Title: Driver
Location: Kisumu
Reporting To: Project
Coordinator / Head of Transport
Duties & Responsibilities:
Duties & Responsibilities:
- Take responsibility for care and maintenance
of program vehicles assigned
- Ascertain that program vehicle assigned
is in good condition
- Diagnosis of faults and reporting the
same to the Head of transport
- Filling out of work tickets daily and
ensuring that the designated vehicle is always clean and presentable
- Ensure that fuel is obtained from and
maintenance done by appointed dealers only
- Perform other tasks as directed by the
immediate supervisor or Project Coordinator
Qualifications and Competencies
- Valid driving license class BCE
- C- or above in KCSE or equivalent
- Certificate in defensive driving
- Must be 25 years of age and above
- At least 5 years experience accident
free
- MSM friendly or member of key population
Job Title: Tracers / Peer Outreach Workers
Location: Kisumu
Reporting To: Peer Education Coordinator
Duties & Responsibilities:
- Carry out all study outreach activities
include organizing for all the social mobilization activities in
coordination with the District Social Mobilization Coordinator and the
clinical teams.
- Carry out mapping of the area of operation in
the target group, identification of all upcoming activities as per the
community calendar the project may need to take part in within the area
- Ensure tracking and reporting of all tracing
activities in the area, targets set, challenges experienced and best
practices noted.
- Ensure follow ups on agreed
activities/strategies.
- In conjunction with study team, develop and
implement recruitment strategy for research study participants.
- Experience counseling and educating key
populations in HIV/STI prevention, care and treatment
Qualifications and Competencies
- Diploma-level qualification in social work and
community development or related studies
- Minimum of 3 years relevant experience as a
recruiter/tracer for a research study.
- Strong interpersonal and communication skills.
- MSM friendly or member of key population
Job Title: Peer Education Coordinators
Location: Kisumu
Reporting To: Project
Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Coordinate all peer education and community
outreach activities
- Act as the community liaison officers for the
research project
- Coordinate linkages for MSM in the study
- Ensure follow ups on agreed
activities/strategies.
- In conjunction with study team, develop and
implement recruitment strategy for research study participants.
Qualifications and Competencies
- Diploma-level qualification in social work and
community development or related studies
- Minimum of 3 years relevant experience as a
recruiter/tracer for a research study.
- Experience in outreach activities related to
key populations
- Experience counseling and educating key
populations in HIV/STI prevention, care and treatment
- Experience supervising others
- Detailed knowledge of Kisumu and environs and
good community relations
- MSM friendly or member of key population
Job Title: Data Entry and Management Clerk
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Assist with creation of study database and
data entry methodologies.
- Processes research study and patient documents
by reviewing data for deficiencies; resolving discrepancies by using
standard procedures or returning incomplete documents to the team leader
for resolution.
- Enter clients and account data by inputting
alphabetic and numeric information on keyboard according to screen format.
- Assist with and check data entered by
clinicians or others on hard copy or electronic device.
- Verify entered data by reviewing, correcting,
deleting, or reentering data; purging files to eliminate duplication of
data.
- Secure information by completing data base
backups when required.
- Maintain operations by following policies and
procedures; reporting needed changes.
Qualifications and Competencies
- Minimum of a Diploma in applied
statistics, information technology or equivalent
- Experience in managing research data
- Devotion to thoroughness and accuracy,
attention to detail, ability to work in a team setting.
- Speedy, accurate data entry skills
- MSM friendly or member of key population
Job Title: Counselors
Location: Kisumu
Reporting To: Project
Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Provide counseling on HIV risk-reduction
behavior.
- Conduct interviews on socio demographic,
behavioural and health information.
- Administer consent to eligible study
participants.
- Provide counseling on HIV-risk-reduction
behavior.
- Work with outreach and peer personnel to
recruit and retain participants.
- Offer on-going counseling to clients.
Qualifications and Competencies
- A diploma in Counseling from a recognized
institution
- Three years experience in HIV voluntary
counseling and testing - NASCOP certified
- Research experience, including consenting
study participants and administering questionnaires
- Experience and interest in evaluating and
counseling key populations
- Experience/certification in psychological
counseling, counseling for drug addiction, counseling for sexual violence
- Experience in counseling persons suffering
from stigma, discrimination or human rights violations
Job Title: Nurses
Location: Kisumu
Reporting To: Project Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Conduct medical examinations, and provide
treatment at both scheduled and unscheduled visits, refer clients to
appropriate providers for specialized management of their conditions.
- Be fully responsible and accountable for
project resources entrusted to you.
- Maintain operations by following policies and
procedures; reporting needed changes.
- Collection of biomedical specimen
- Prepare and deliver narrative oral or written
reports to the supervisor as needed.
Qualifications and Competencies
- Diploma in Nursing or equivalent
- Registered by the nursing council
- Research experience, including consenting
study participants and administering questionnaires
- Experience and interest in HIV care, treatment
and prevention for key populations
- NASCOP HTC counseling certificate preferred
- MSM friendly or member of key population
Job Title: Clinical Officer
Location: Kisumu
Reporting To: Project
Coordinator
Duties & Responsibilities:
Duties & Responsibilities:
- Conduct medical examinations, and provide
treatment at both scheduled and unscheduled visits; refer clients to
appropriate providers for specialized management of their conditions.
- Ensure coordination of clinical activities
with the laboratory, data entry staff, nurse, counselor and receptionist.
- Collection of biomedical specimen
- Maintain operations by following policies and
procedures, reporting needed changes.
- Prepare and deliver narrative oral or written
reports to the supervisor as needed.
Qualifications and Competencies
- A diploma in clinical medicine & surgery
or equivalent
- Registered by the clinical officers council
- Minimum of 2 years relevant experience in
research setting
- Experience in collecting biomedical samples,
strictly following protocol and SOPs
- Experience and interest in HIV care, treatment
and prevention for key populations
- MSM friendly or member of key population
Job Title: Project Coordinator
Location: Kisumu
Reporting To: Research Director
Duties & Responsibilities:
Duties & Responsibilities:
- Oversee all aspects of the Anza Mapema study
- Coordinate all the scientific and behavioral
components of the study
- Ensure adherence to the study protocols and to
protection of human subjects.
- Oversee and ensure recruitment of
clients into the study
- Oversee community outreach and mobilization
activities
- Oversee quality of services and research
practice
- Prepare comprehensive timely project reports.
- Represent NRHS to the MoH, Taskforces, donors,
and others as necessary.
Qualifications and Competencies
- Medical degree (Medical Officer preferred)
- At least 3 years relevant experience managing
research projects.
- Experience and interest in HIV prevention,
care and treatment among key populations
- MPH or equivalent preferred
Applications Should Include:
- Cover letter detailing current work, prior
experience and qualifications including the areas described above,
telephone and e-mail contact
- Current CV
- Names, telephone and e-mail contacts of at
least 3 professional referees
Apply via email to
humanresources@nrhskenya.org with the job title on the subject line.
Applications submitted on or before
31st January, 2015 will receive preference