Job Title: Head of Human Resources & Administration
Reports to: Chief Executive Officer
Job Summary: The job holder is responsible for developing,
implementing and effectively managing human capital and administration
policies, strategies, systems and processes and ensure alignment to the
corporate strategy in order to ensure increased productivity and enhanced
organisational effectiveness.
Management duties
- Provide strategic direction for the HR and
administration department.
- Responsible for development and implementation
HR Policies, Strategies, plans, budgets and ensure implementation and
adherence of the same.
- Identify the resources and skills needed to
deliver on the strategic plan and lead the acquisition of those skills through
training, recruitment and employee career management.
Performance Management
- Communicate the departmental performance
contracts to Human Resource Function heads and work with the Performance
Contracting Team to cascade and implement the performance objectives to
individual objectives.
- Ensure performance appraisals are conducted
and the appraisal outputs and resolutions are implemented.
- Manage the process of collecting annual
employee opinion Surveys.
Recruitment
- Conducting recruitments and selection to
ensure the company has critical mass of qualified employees who are able
to execute the functional strategic plans.
- Analyse recruitment requests against the
Establishment Plan and ensure the maintenance of the approved staff
complement.
- Prepare offer letters for recruited staff and
participate in the induction of new staff.
Training and Development
- In charge of job description development and
Competency Profiles that facilitates HR planning, recruitment &
selection, performance management, training and development, career
planning, job evaluation and pay structure design.
- Conduct training needs analysis in order to
identify relevant trainings that build institutional capacity.
- Prepare training plan for the organization in
accordance with the identified training needs.
- Propose and seek for approval of the training
budget.
Compensation and Benefits
- Ensure that recognized, approved and correct
benefits and allowances are processed and any necessary recovery made in
line with policy and legislation.
- Manage the staff medical scheme in liaison
with insurance brokers and underwriters.
- As the Secretary to the Pension Scheme
Trustees, convene meetings, prepare agenda, take minutes and prepare Board
papers.
- Ensure that separation of staff is conducted
when necessary, is procedural and legal.
Industrial Relations
- Ensure harmonious industrial relations are
maintained.
- Form Joint Industrial Committees to deliberate
on arising industrial issues to enhance good industrial relations.
- Prepare a schedule for the implementation of
the Agreement and communicate to all relevant parties on the signed CBA.
- Resolve employee grievances and disciplinary
cases through recommendation of appropriate and fair action in line with
the HR polices.
- Ensure Occupational Health and Safety Measures
are in place and are followed.
Administration
- Oversee the maintenance of office facilities
and equipment including identifying vendors, overseeing the management of
selected vendors to provide timely repair and maintenance of all office
machines.
- Liaise with Procurement for sourcing of
service providers to manage and maintain all assets including property and
housing.
- Initiate the asset disposal process by
instructing Heads of Departments identify disposable assets in line with
approved budget and approved disposal plan.
- Oversee the development and implementation of
fleet administration standards and vehicle operating policies including
vehicle maintenance, vehicle tracking, driver, speed and fuel management
as well as health and safety management.
- Prepare the annual budgets and periodic
reports on vehicle operating costs.
- Oversee maintenance, storage and security of
staff records to ensure data integrity.
Academic and Professional
Qualifications
- Undergraduate degree in Social Studies or a
relevant field.
- Diploma in Human Resource.
- Masters in Human Resource
Experience
- At least eight years’ experience in Human
Resource Management in a busy organisation, five of which must be at
Senior Manager level
- Experience in the public sector will be an
added advantage
Additional Skills and Requirements
- Leadership to initiate and manage strategic
Human Resource changes across the entire organisation; and to nurture and
sustain employee satisfaction within Human Resources Unit.
- Knowledge and experience in modern Human
Resource Management & Development practices to provide visionary
guidance on quality improvements and strategic changes across the
organisation.
- Organisation development to effectively
provide guidance on structuring the organization’s functions for optimal
performance.
- Performance Management to optimise own and
team’s productivity
- Interpersonal skills to effectively
communicate with and manage customer expectations (internal and external),
and other stakeholders who impact performance.
- Technical skills to effectively perform and/or
guide performance of Human Resource Management activities/tasks in a
manner that consistently achieves high quality standards or benchmarks.
- Self-empowerment to enable development of open
communication, teamwork and trust that are needed to support performance
and customer-service oriented culture.
How to Apply
Apply to:
DNA/1763
P.O. Box 49010-00100
Nairobi.
All applications should be submitted by Friday, February 6th 2015.
