Vacancy: Grants Assistant (Kenyan
National)
Background: Danish Demining Group (DDG) is a Humanitarian
Mine Action and Armed Violence Reduction Unit in the Danish Refugee Council
(DRC). DRC is a non-profit organization that works worldwide to help and
protect refugees, internally displaced and other conflict-affected persons.
The GA will support in regularly
updating the Grants Management System database; facilitating set up of grants
in centralized financial management system;
Key Responsibilities:
·
Be in charge of the maintenance and
regular updates of the Grant Management system.
·
Ensure grants management filing
system is maintained and all donor grant documentation is properly (both soft
and hard copies) filed.
·
Based on Bi monthly rolling action
plan, follow up with the relevant staff on the timely submission of draft donor
reports, and assist in the review to ensure quality& compliance with
relevant requirements.
·
Supports Reg.Office in consolidation
of documentation required for setting up grants in the centralized financial
management system.
·
Support country team in updating
proposals and reports in various donor databases.
·
Follow up donor’s disbursement
requests to ensure timely submission. This will be based on the disbursement
schedule drawn from the specific donor contracts.
·
Consolidate DDG Horn of Africa
monthly programme updates and general quarterly reports.
·
Support the preparation of the
project kick off meetings as deemed necessary.
·
Support country teams in preparation
of proposals and reports on request
·
Support Reg. Office with ensuring
high quality documentation of both internal and external reports.
·
Any other relevant duties as assigned
by the Supervisor.
Personal Specifications
·
Bachelor of Commerce degree in an
area Finance or Accounting or equivalent.
·
Professional qualifications in
Accounting (CPA II or ACCA II part 2 qualification)
·
At least 2 years’ experience in
financial management position in an INGO and grant management related work
experience in humanitarian and development programing with knowledge of
projected cycle management.
·
Knowledge of database use and
management
·
Good knowledge of Financial reporting
requirements for major donors, EC, ECHO, USAID UN Bodies Strong working
computer skills especially in accounting packages
·
Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
·
Highly developed cultural awareness
and ability to work well in an international environment with people from
diverse backgrounds and cultures
·
Excellent writing and editing skills
in English for external audiences (including governments and donors);
·
Ability and willingness to
dramatically change work practices and hours, and work with incoming surge
teams, in the event of emergencies
Reporting Arrangements: The Grants assistant reports to Head of Program
Support.
Duration: 1 year contract with possibility of extension
Posting details: This position is based in Nairobi with travel
to the field.
General
Commitments: DRC has a Humanitarian Accountability Framework,
outlining its global accountability commitments. All staff are required to
contribute to the achievement of this framework.
Application and CV
Candidates who meet the required
qualifications and experience are invited to submit updated CV and cover letter
explaining their motivation and why they are suited for the post together with
details of current and expected salary.
Only motivated applications that
address the stipulated duties and meet the required qualifications will be
considered.
Please forward the application and CV, in English and marked “Grants Assistant” to job@ddghoa.org by 15 January, 2015.
Shortlisted candidates will be
contacted by 20th January 2015.
