Job Title: Grants Assistant (Kenyan National)
Background: Danish Demining Group (DDG) is a Humanitarian
Mine Action and Armed Violence Reduction Unit in the Danish Refugee Council
(DRC). DRC is a non-profit organization that works worldwide to help and
protect refugees, internally displaced and other conflict-affected persons.
The GA will support in regularly
updating the Grants Management System database; facilitating set up of grants
in centralized financial management system
Key Responsibilities:
- Be in charge of the maintenance and regular
updates of the Grant Management system.
- Ensure grants management filing system is
maintained and all donor grant documentation is properly (both soft and
hard copies) filed.
- Based on Bi monthly rolling action plan,
follow up with the relevant staff on the timely submission of draft donor
reports, and assist in the review to ensure quality& compliance with
relevant requirements.
- Supports Reg.Office in consolidation of
documentation required for setting up grants in the centralized financial
management system.
- Support country team in updating proposals and
reports in various donor databases.
- Follow up donor’s disbursement requests to
ensure timely submission. This will be based on the disbursement schedule
drawn from the specific donor contracts.
- Consolidate DDG Horn of Africa monthly programme
updates and general quarterly reports.
- Support the preparation of the project kick
off meetings as deemed necessary.
- Support country teams in preparation of
proposals and reports on request
- Support Reg. Office with ensuring high quality
documentation of both internal and external reports.
- Any other relevant duties as assigned by the
Supervisor.
Personal Specifications
- Bachelor of Commerce degree in an area Finance
or Accounting or equivalent.
- Professional qualifications in Accounting (CPA
II or ACCA II part 2 qualification)
- At least 2 years’ experience in financial
management position in an INGO and grant management related work
experience in humanitarian and development programing with knowledge of
projected cycle management.
- Knowledge of database use and management
- Good knowledge of Financial reporting
requirements for major donors, EC, ECHO, USAID UN Bodies Strong working
computer skills especially in accounting packages
- Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures
- Excellent writing and editing skills in
English for external audiences (including governments and donors);
- Ability and willingness to dramatically change
work practices and hours, and work with incoming surge teams, in the event
of emergencies
Reporting Arrangements: The Grants assistant reports to Head of Program
Support.
Duration: 1 year contract with possibility of extension
Posting details: This
position is based in Nairobi with travel to the field.
General
Commitments: DRC has a Humanitarian Accountability Framework,
outlining its global accountability commitments. All staff are required to
contribute to the achievement of this framework.
Application and CV
Candidates who meet the required
qualifications and experience are invited to submit updated CV and cover letter
explaining their motivation and why they are suited for the post together with
details of current and expected salary.
Only motivated applications that
address the stipulated duties and meet the required qualifications will be
considered.
Please forward the application and CV, in English and marked “Grants Assistant” to job@ddghoa.org by 15 January, 2015.
Shortlisted Candidates will be
contacted by 20th January 2015.