Job Title: Executive Assistant to CEO
A Nairobi based company has an immediate need for an Executive Assistant to partner and provide support to an entrepreneurial CEO.
**Please read the entire posting (including education requirements) prior to
submitting your resume / CV**A Nairobi based company has an immediate need for an Executive Assistant to partner and provide support to an entrepreneurial CEO.
Job Description: Under the direction of the CEO, the Executive Assistant will anticipate and provide a broad range of confidential administrative support services for the CEO and will be responsible for performing executive administrative duties to ensure an efficient, well-maintained, and professional corporate environment.
The successful candidate will have
outstanding organizational skills, experience working in a fast-paced
environment, and have the ability to successfully prioritize and manage
multiple duties.
The Executive Assistant will manage a
variety of projects that require detailed knowledge of the company and its
services.
Roles and Responsibilities:
Roles and Responsibilities:
- Completes a broad variety of administrative
tasks for the CEO including: managing an extremely active calendar of
appointments; composing and preparing correspondence that is sometimes
confidential; arranging complex and detailed travel plans, itineraries,
and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO's
schedule is followed and respected. Provides "gatekeeper" and
"gateway" role, creating win-win situations for direct access to
the CEO's time and office.
- Communicates directly and on behalf of the CEO
with external stakeholders on matters related to CEO's programmatic
initiatives.
- Researches, prioritizes, and follows up on
incoming issues and concerns addressed to the CEO, including those of a
sensitive or confidential nature. Determines appropriate course of action,
referral, or response.
- Works closely and effectively with the CEO to
keep him/her well informed of upcoming commitments and responsibilities,
following up appropriately. Acts as a "barometer," having a
sense for the issues taking place in the environment and keeping the CEO
updated.
- Provides leadership to build relationships
crucial to the success of the organization, and manages a variety of
special projects for the CEO, some of which may have organizational
impact.
- Successfully completes critical aspects of
deliverables with a hands-on approach, including drafting acknowledgement
letters, personal correspondence, and other tasks that facilitate the
CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follows-through on projects to successful
completion, often with deadline pressures.
The Successful Candidate MUST meet
the following Requirements:
- Bachelor’s degree is REQUIRED
- Experience with direct upper management
support
- Previous experience with confidential or
proprietary information is strongly preferred
- Superior attention to detail, ability to
multi-task, and able to change priorities quickly
- Excellent oral and written communication
skills and the ability to clearly articulate information to various
audiences
- Must be able to maintain composure under
pressure and manage unforeseen situations
- Proven ability to work independently and to
handle a high volume, fast-paced environment
- Advanced skills with MS Word, Excel,
PowerPoint, and Outlook
- Self-motivated with the ability to work
proactively and achieve results without close supervision
- Ability to adapt to a flexible and varying
work schedule and be accessible after hours as needed. Work hours may
include engagements outside of normal working hours.
- Must be able to proactively provide updates on
the status of tasks and action items
- A sense of urgency, a strong work ethic, and a
positive attitude
- Commitment to operational excellence
- International exposure (work/residency) is a
PLUS
Interested candidates who meet the
above criteria should submit their online application on or before 12th January
2015 athttp://goo.gl/T8sryH
CVs WITHOUT salary requirements will NOT be considered
CVs WITHOUT salary requirements will NOT be considered