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Administrative Associate Job in Nairobi

Job Title: Administrative Associate 

 Nairobi, Babadogo

 Provision and oversight of the administrative functions within the organization, including the internal corporate image, procurement and supplies management.

Required Qualifications / Experience
  • Holder of a Bachelor’s degree in Business Administration or a related field
  • Additional Procurement certification will be an added advantage
  • 2 years relevant experience in administrative support services within a busy work environment
Required Competencies:
  • Excellent interpersonal relations
  • Excellent verbal and written communication skills
  • High level of attention to detail
  • Highly effective organizational skills
  • Strong multitasking abilities
  • High level of computer literacy
  • Punctual, reliable and consistent
  • Problem-solving and critical thinking skills
Roles and Responsibilities: 

General Office Administration (70%):
  • Maintains a good look and feel within the office environment;
  • Maintaining office efficiency by planning for, purchasing and managing office facilities including the office layout;
  • Responsible for inventory management:
  • Maintaining and replenishing office inventory including anticipating any needed supplies;
  • Ensures regular stock takes for all stationery items;
  • Responsible for ensuring stationery items do not get below the minimum allowable reorder level;
  • Initiates the procurement process for items at the re-order level;
  • Responsible for the distribution of stationery to employees and maintaining accurate records of the same;
  • Responsible for ensuring office stationery items are not misused;
  • Ensuring the proper filing of office records;
  • Scheduling and assigning cleaning staff including following up on work results;
  • Responsible for office repairs and maintenance of office equipment.
Procurement (20%):
  • Point person for all office related procurement requests;
  • Responsible for the procurement of all office consumables;
  • Administers procurement requests by obtaining the relevant authorizations prior to purchase in accordance with the organizational procurement policy;
  • Responsible for assisting management in implementing and enforcing adherence to the procurement policy within the organization.
Travel (10%):
  • Organize travel arrangements for staff i.e. Visa/Passport renewal drop off and pick up;
  • Arrange for transport for employees on official duty by liaising with pre-approved transport providers;
  • Liaise with Finance for payment to transport providers (i.e. Taxis) provided the transport was approved by the relevant authorizing parties;
  • Responsible for arranging for transport and accommodation for employees travelling outside the country;
  • Responsible for processing travel allowance (per diem) in accordance with the existing organizational policy.

Performing other related duties as and when required by management.


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