Job Title: Administrative Associate
Location: Nairobi, Babadogo
Scope: Provision and oversight of the administrative functions within the organization, including the internal corporate image, procurement and supplies management.
- Holder of a Bachelor’s degree in Business
Administration or a related field
- Additional Procurement certification will be
an added advantage
- 2 years relevant experience in administrative
support services within a busy work environment
Required Competencies:
- Excellent interpersonal relations
- Excellent verbal and written communication
skills
- High level of attention to detail
- Highly effective organizational skills
- Strong multitasking abilities
- High level of computer literacy
- Punctual, reliable and consistent
- Problem-solving and critical thinking skills
Roles and Responsibilities:
General Office Administration (70%):
General Office Administration (70%):
- Maintains a good look and feel within the
office environment;
- Maintaining office efficiency by planning for,
purchasing and managing office facilities including the office layout;
- Responsible for inventory management:
- Maintaining and replenishing office inventory
including anticipating any needed supplies;
- Ensures regular stock takes for all stationery
items;
- Responsible for ensuring stationery items do
not get below the minimum allowable reorder level;
- Initiates the procurement process for items at
the re-order level;
- Responsible for the distribution of stationery
to employees and maintaining accurate records of the same;
- Responsible for ensuring office stationery
items are not misused;
- Ensuring the proper filing of office records;
- Scheduling and assigning cleaning staff
including following up on work results;
- Responsible for office repairs and maintenance
of office equipment.
Procurement (20%):
- Point person for all office related
procurement requests;
- Responsible for the procurement of all office
consumables;
- Administers procurement requests by obtaining
the relevant authorizations prior to purchase in accordance with the
organizational procurement policy;
- Responsible for assisting management in
implementing and enforcing adherence to the procurement policy within the
organization.
Travel (10%):
- Organize travel arrangements for staff i.e.
Visa/Passport renewal drop off and pick up;
- Arrange for transport for employees on
official duty by liaising with pre-approved transport providers;
- Liaise with Finance for payment to transport
providers (i.e. Taxis) provided the transport was approved by the relevant
authorizing parties;
- Responsible for arranging for transport and
accommodation for employees travelling outside the country;
- Responsible for processing travel allowance
(per diem) in accordance with the existing organizational policy.
Performing other related duties as
and when required by management.
eMail: joinus-kenya@jumia.com
eMail: joinus-kenya@jumia.com