Organization: Adeso - African Development Solutions
Position Title: Associate Accountant
Position Title: Associate Accountant
Reporting to:Treasury Accountant
Program / Duty Station: Nairobi
Duration: 1
year (Renewable)
Salary Grade: Kenyan
National Scale, Grade D Step 3
Organizational Context: Adeso is an expanding and vibrant African based
international development and humanitarian organization. At Adeso, we work with
African communities who are yet to realize their full potential; working inside
these communities to create environments in which Africans can thrive.
Our belief that economic, social and
environmental security is the bedrock of a healthy community drives the nature
and intent of our programming.
We work to prevent and overcome
situations that adversely affect community well-being by: reinvigorating the
economy, developing skills for life and work, providing humanitarian aid, and
influencing policy.
For the past 20 years we have
strengthened rural livelihoods through environmental awareness, training,
technology transfer and innovative humanitarian projects in pursuit of a
peaceful, self-reliant, and greener future. At present, Adeso has programs in
Somalia, Kenya and South Sudan.
Adeso is an exciting and dynamic
organization experiencing managed rapid growth. It offers sound employment
conditions with opportunities for personal growth and development.
Position Purpose: The Associate Accountant is responsible for
reviewing, processing and reconciling a variety of accounting documents such as
invoices, employee reimbursements, cash receipts, petty cash, vendor
statements, and journal vouchers; review and code financial information;
prepare and process documents to disburse funds, make deposits, and maintain
records.
Specific Roles and Responsibilities
1. Purchasing & Payments
- Review all payment requests before processing
of cheques to ensure that all the required supporting documents are
attached as per both Adeso‘s internal policy and donor requirements.
- Review of all payment requests to ensure
proper approval has been obtained as per the organizational policy.
- Provide clerical support in entering all
invoices onto the Accounting system and allocate them against purchase
orders.
- Preparation of payment vouchers for the
approved payment requests, and having it approved by the relevant
individuals.
- Deal with supplier queries regarding payments.
- Provide clerical support in maintaining and
update supplier information and ensure background checks and
terrorist/debarment checks have been done by Operations.
- Report all invoices received without a
purchase order or relevant supporting documentation on a monthly basis.
2. Cash and Bank
- Preparation of cheques for the suppliers and
online banking payments as required.
- Follow up on online banking payments to ensure
they are authorized and released on a timely manner.
- Preparation of Letters for Dahabshil for
transfer of funds to field offices.
- Maintenance of petty cash float and
preparation of Petty cash reimbursement.
- Ensure the safe custody of petty cash and
other cash being held.
- Ensuring all cash returned on liquidations is
deposited in the accounts on a timely manner, and recorded appropriately.
- Processing of fund requests for the field
offices on a monthly basis.
- Ensure all Bank Accounts have adequate funds
before payments are released.
- Reporting on the bank balances in all the
accounts on a weekly basis to CFO/Treasury Accountant.
3. Recording of transactions in the
system
- Recording of payment transactions into the
Accounting system and preparation of the required journal templates.
- Recording of liquidations journal entries into
the Accounting system.
- Recording of petty cash transactions into the
Accounting system.
4. Processing of Travel Advance and
Liquidations
- Processing of travel advances for staff
travelling to the field, after proper approval has been obtained.
- Processing Liquidations of Staff travel and
program advances for HQ
5. Reconciliations
- Reconcile Vendor statements before payments
are processed.
- Reconciliation of staff travel advance
accounts.
6. Payroll Taxes & Deductions
- Ensure that the Payroll Taxes – NSSF, NHIF,
PAYE, W/H Tax are submitted on time to the relevant authorities.
- Ensure that Payroll Deductions such as
Pension, HELB, etc., are processed on time.
7. Any other duties that may be
assigned by the supervisor.
Skills and Qualifications
- Degree in Accounting or related field, CPA II
or some Accounting qualification.
- Proficiency in computer applications such as
MS Office and Accounting software packages.
- At least 3 years of relevant finance
experience at the national or international level.
- Experience and knowledge in handling
USAID/OFDA funded programmes.
- Ability to work to tight deadlines and handle
multiple concurrent activities.
- Excellent in written and spoken English.
- Ability to work well in a team.
- Ability to handle pressures and meet
deadlines.
- Willingness to learn.
- Strong interpersonal skills and ability to
establish and maintain effective working relations with a team.
- Mature personality with ability to cope with
high stress levels.
- Flexible and willing to perform tasks outside
of core duties.
Application Processes
This is a challenging opportunity for
a dedicated and highly motivated professional.
If you would like to join this
dynamic team, please submit your application to jobs@adesoafrica.org, quoting
the position in the email subject matter, by 30th January, 2015.
Each application should be addressed to the HR Director and include the following:
- An updated CV; and
- An application letter which should include
cover letter, remuneration requirements and contact information for three
work-related referees.
Applications not including all of the
above information will not be reviewed.
Only short-listed candidates will be
contacted.
Adeso is an equal opportunity employer and female candidates are encouraged to apply.
