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15 Government Jobs in Kenya - Tana

Tana River County Government
 
County Public Service Board
 
Tana River County Public Service Board wishes to recruit competent and qualified persons to fill the following vacant positions in the County Public Service Board Secretariat


1. Assistant Director, Human Resource Management and Development 
JG “P”

One (1) Post
 
The Assistant Director, Human Resource Management and Development will report to the Secretary, County Public Service Board and will be responsible for provision of administrative and secretarial support services.

Duties and Responsibilities
  • Sending notices, preparation of agenda for board meeting and implementing decisions of the Board;
  • Implementing Human Resource Management policies, rules and regulations of the County Public Service board.
  • Supporting the establishment and Operationalisation of human resource management function.
  • Ensuring correct interpretation of human resource policies, rules, regulations, labour laws and other relevant statutes.
  • Supporting the establishment of performance management systems.
  • Establishing records, management systems in the County Public Service board.
  • Preparation of human resource reports.
  • Developing & installing proper HR Audit systems, job evaluation tools, schemes of service, HR manuals, and Payroll systems.
  • Offering advice on Public Service regulation and guidelines as well as Human Resource Management policies.
  • Performing any other duties that may be assigned by the board.
Requirements for Appointment
  • Have a bachelor degree in Business Administrations (Human Resource option) or social sciences from recognized University (a Higher National Diploma in Human resource management from recognized institution will be an added advantage);
  • Served for at least five years as human resource officer in either private or public sector
  • A master degree in human resource management will be an added advantage
  • Demonstrate Professional competence , managerial administrative capability initiative on the general organization and management of human resources
  • Demonstrate conceptual, analytical, leadership and report writing skills
  • Ability to generate new ideas for performance improvements and results
  • Satisfy the requirements of chapter six in the Kenya constitution
2. Senior Human Resource Officer 
L (Two (2) Posts)
 
Duties and Responsibilities:-
  •  Investigate and handle complaints on alleged breaches of the public officer Code of Conduct and Ethics in accordance with the service regulations and the complainants informed accordingly
  • Carry out compliance inspection on financial declarations in the devolved units and departments
  • Create awareness in the county public service on article 10 & 232 values and principles
  • Sensitize Board and county government staff on integrity issues including Anti-Corruption initiatives
  • Advertising vacancies which require competitive filling by the Board
  • Monitor and evaluate performance of human resource units in the county
  • Facilitating the Board in the interviewing process
  • Investigate and report on human resource management complaints and grievances
  • Undertake Human Resource Audit Inspections and ad-hoc/special investigations to assess the level of compliance with the existing rules and regulations in the discharge of the delegated powers.
  • Preparation of briefs on disciplinary cases
  • Monitor and evaluate compliance with values and principles in article 10 & 232 and documenting findings
Requirements for Appointment
  • Holder of a relevant bachelors degree and a member of relevant professional body
  • At least five years experience in managing the Human resource functions in public institution.
  • Proficiency in Computer applications
3. Human Resource Management Officer II 
J (Four (4) Posts)
 
Duties and Responsibilities:-
  • Receive and file declarations of Incomes, Assets and Liabilities from the county public service.
  • Receive and complaints on alleged breaches of the public officer Code of Conduct and Ethics.
  • Receiving and sorting applications
  • Verifying information in applications as per the indents for pre- selection purpose
  • Undertake annual Human Resource Audit Inspections and ad-hoc/special investigations to assess the level of compliance with the existing rules and regulations in the discharge of the delegated powers.
  • Processing appointments, promotions, discipline, transfers and other related duties in human resource management;
  • Undertaking training needs assessment;
  • Payroll management;
  • Updating HR policies and procedures manual and career progression guidelines in a timely manner
  • Coordinating organization development and job reviews;
  • Analyzing disciplinary cases for relevant disciplinary committees,
  • Conducting skills audit;
  • Analyzing staff performance and career progression and making appropriate recommendations.
Requirements for Appointment
  • Diploma in Human Resource Management, Industrial Relations, Records Management/Public Administration from a recognized Institution;
  • Three years experience in managing the Human resource functions in public institution.
OR
  • A Bachelors Degree in any of the Social Sciences such as Government, Sociology, Public/Business Administration, Human Resource/Personnel Management, or any other relevant qualification from a recognized University/Institution
4. Finance & Administration Officer
(JG J)
 
One (1) Post
 
Duties and Responsibilities:-
  • Administer and manage the financial systems as required by the Board
  • Establish and maintain office systems for the sound operation of the Board
  • Monitor and action; maintenance, repair, disposal and donation/acquisition of office equipment and vehicles
  • Provide administrative support to other staff and to the Board using sound judgment, initiative, confidentiality and sensitivity.
  • Maintain, prepare and reconcile all records of income and expenditure and preparation of monthly and annual financial reports. 
  • Ensure appropriate systems are in place to account for all incoming and outgoing monies.
  • Prepare monthly bank reconciliation reports.
  • Monitor expenditure on a monthly and quarterly basis and inform the Manager of these and provide budget comparisons and variances.
  • Assist with the preparation and monitoring of the budget in collaboration with the County Treasury and Board Secretary, provide monthly profit and loss reports showing actual versus budget income and expenditure. 
  • Ensure effective practices within budget guidelines.
  • Payment of accounts and banking of cash receipts in a timely manner.
  • Preparation and management of on-going maintenance requirements including warranties and insurance.
  • Supervision of daily payments and receipts
  • Be responsible for tracking petty cash, keeping appropriate records, and maintaining reconciliations
  • Organize Board Secretariat team meetings, circulate agendas and take and circulate minutes
  • Balancing of cashbooks, imprest and advances ledger
  • Develop and communicate the Board’s annual procurement plan
  • Be responsible for annual returns and reports
  • Assist with the annual audit
  • Maintain the leave management system for the Board
  • Provide guidance on matters relating to finance and administration.
  • Other duties as deemed necessary by CEO
Requirements for Appointment
 
For appointment to this grade, a candidate must be in possession of either a Bachelor of Business Administration degree or Bachelor of Commerce degree (Accounting or Finance option), post-graduate diploma in Planning, Certified Public Accountant part II qualification Proficiency in Computer applications and be in possession of a minimum of three (3) years experience in finance and administration.
 
5. Records Management and ICT Officer (HR Registry Officer) 
JG 

Two (2) Posts
 
Duties and Responsibilities:-
  • Manage the filing, storage and security of documents for the Board
  • Administer employee files and records in order to ensure accurate payment of benefits and allowances
  • Establish a registry and resource centre for the Board
  • Manage distribution of Board information
  • Be responsible for maintaining and developing where necessary, the administration of office systems – paper and electronic
  • Be responsible for dealing with day to day IT queries and some technical requests(liaising with appropriate support services where necessary to do so)
  • Manage file storage and post
  • Maintaining related registers
  • Ensuring security of files and documents
  • Renewing file covers
  • Ensuring proper handling of documents pending correspondence and bring-ups
  • Compiling Human Resource data
  • Preparing disposal schedules and disposing dead files in accordance with relevant government regulations
Requirements for Appointment
  • Bachelors degree in information sciences/Records Management OR
  • Posses a certificate in any of the following disciplines; Human resource Management, Business administration, Kenya Administration and Management Examination (KAME) or its equivalent qualification from a recognised institution and has served as Records Management Assistant for three (3) years
  • Shown merit in work performance
6. Clerical Officer II
Job Group ‘F’ 
(Three (3) Posts)
 
Duties and Responsibilities
 
The Specific duties of clerical officer II will include compiling statistical records; sorting, filling and dispatching letters; maintaining an efficient filing system; computation of financial or statistical records based on routine or special sources of information; preparing payment vouchers; compiling data and drafting simple letters.

Requirements for Appointment
 
For appointment to this grade, a candidate must be in possession of:
  • Kenya Certificate of Secondary Education (KCSE) mean grade C Plain or its approved equivalent; and
  • Proficiency in computer applications;
  • A Certificate in any of the following disciplines: Business Administration, Kenya Accounts Technician Certificate (KATC), Information Communication Technology (ICT), Kenya Administration and Management Examination (KAME) or any other approved equivalent qualification from a recognized institution will be an added advantage.
7. Administrative Secretary II 
Job Group 
Two (2) Posts
 
Duties and Responsibilities
  • Performing secretarial duties including typing, correspondences, reports and memoranda
  • Receiving and screening calls and correspondence on behalf of the chairman.
  • Managing chairperson’s calendar and may arrange tentative schedules
  • Answering and screening telephone calls for all office staff, takes and relays messages, responding to routine inquiries, forwarding calls to appropriate party.
  • Receiving, date stamps and distribution incoming mail and purchasing requisitions to appropriate office staff.
  • Preparing special and recurring departmental reports by gathering data from various sources, compiling and typing data.
  • General office organization and administration and maintaining a variety of logs and files
  • Perform general administrative duties; postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required
  • Performs other duties as assigned.
Requirements for appointment
  • Candidates must be in possession of a Diploma in Business administration, Computer Science, or its equivalent qualifications from a recognized institution will also be considered.
  • At least one year of working experience
  • Require good knowledge of County Public Service Board operations
How to Apply
 
All applications should be submitted in a sealed envelope clearly marked on the left side the position applied for, and addressed to;

The Secretary
Tana River County Public Service Board
P.O. Box 181 – 70101
Hola

Email: trcpsb@gmail.com

Or hand delivered at the Tana River County Public Service Board.

Applications should reach the Secretary County Public Service Board on or before Monday 21st January 2015. 


Only shortlisted candidates will be contacted.

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