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Office Manager Job in Nairobi Kenya

Vacancy: Associate Office Manager
Finance & Admin - Nairobi, Kenya 
Job Purpose: To facilitating the efficient functioning of the office through a range of administrative, clerical, financial and managerial tasks.

Management Responsibility: To provide professional guidance and advice on administration issues to the Management

Description of Duties

  • To ensure that all approved and regular tasks pertaining to administration are carried out on time.
  • Manage relationship with office supply vendors and conduct special order of office supplies. 
  • Manage Evidence Action transactions with vendors and service providers within the framework of Evidence Action policies.
  • Set up a system for managing visitor’s to the office and ensure that they are adequately attended to.
  • To monitor financial expenditure in respect of administrative activities as per approved budget, procedures and policies.
  • To prepare budgets, plans as well as periodic and ad-hoc reports as and when needed
  • To oversee cleaning and maintenance of office facility and to supervise general cleanliness and maintenance of the office at all times
  • To organize for meetings and plan for appointments
  • Coordinate transport booking and accommodation for staff members and visitors
  • Manager office inventory of stationery and furniture
  • Supervising and monitoring the work of clerical and administrative staff
  • Managing office budgets
  • Implementing and maintaining procedures/office administrative systems
  • Organizing induction programmes for new employees
  • Any other duties delegated from time to time by your supervisor
  • Decision Making and Communication channels: For routine decision making to be guided by generally accepted organization rules and regulations.  Refer to Director of Finance and Administration on issues out of normal policies and  procedures
  • Responsibility over data or information: Has access to important and highly confidential information. Keep all Evidence Action program activities and vendors strictly confidential
  • Responsibility over assets: Computer, printer, office equipment, office furniture, office supplies
  • Responsibility over staff: Accounting staff within the department section
Professional Qualifications
  • Degree in Business Administration or relevant filed
  • Proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
  • Should be an effectual communicator verbally as well as through writing skills.
Relevant Experience and Key skills
  • Minimum three years’ work experience in similar administrative responsibilities
  • Effective problem-solving skills
  • Excellent interpersonal skills, must be able to interact in a mature, professional and friendly manner with local and international colleagues
  • Ability to work on multiple tasks concurrently and under pressure.
  • Attention to details with good understanding of filing processes
  • Highly developed organizational skills
Personal Attributes
  • Strong team leader and player
  • Interpersonal skills
  • Excellent networking skills

CLICK HERE to apply online

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