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NGO Jobs in Nairobi Kenya - Save the Children

Job Title: Grants, Accounting & Reporting Coordinator 
 
Position Code: SCI 2ARC
 
Team / Programme: Finance

Location: Nairobi
 
Grade: 3

Post Type: National (1 year contract renewable)
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: He/she will support the Award Accounting and Reporting Manager in overseeing the financial reporting aspect of Award Management ensuring partners are adequately supported and that financial reports are done accurately.

Scope of Role: 

Reports to: Awards Accounting and Reporting Manager 
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Staff directly reporting to this post: Awards Assistant

Key Areas of Accountability:

Award implementation
·                     Working with members to Coordinate submission of timely requests for locally received income
·                     Monitor potential award write offs/backs and forex losses/gains
·                     Ensure that coding structure have been created for all new awards
·                     In collaboration with budget holders ensure that all new budgets are phased in and uploaded to FMS Aggresso. For existing awards, ensure that rephrasing is done on quarterly basis.
·                     Tracking of Accruals and commitments and ensuring they are included in the final reports
Reporting and coordination
·                     Oversee and ensure timely and accurate production of monthly budget Vs actuals BVAs report)
·                     Ensure that recharges identified by Project Managers and all revisions are posted in Agresso within the month they are identified
·                     Production and review of donor financial reports for accuracy and compliance with donor & SCI requirements before sign off by FD/AARM.
Partners support
·                     Ensure that partner financial reports are received in time, recorded and reported against.
·                     Train the partners with regarding to financial reporting requirements for all partner implemented award
·                     Provide support to partners in preparation of their financial reports per established agreements
·                     Assist in developing tools for local partners’ assessment and train SC programme staff in their use
·                     Make regular visits to partners and ensure their support needs are highlighted to Operations team
·                     Supervises proper procedures are set in place for sub-granting process to local partners
·                     Supports local partners to ensuring proper utilisation of project funds as per sub-grant agreement and the development of procedures, particularly in terms of procurement and financial management
·                     Ensure that partner reports are posted in Agresso on a monthly basis
·                     Reviews and approves reports submitted by local partners
·                     Ensures grant management performance of partners is in line with agreed MoU
Audit and Evaluations
·                     Support the Awards coordinator with Project audits providing financial reports and support documents
·                     Ensure that timesheets records are maintained for all grants
Leadership and team management
·                     Ensure that Awards Reporting Assistant has clear work-plans and measurable indicators
·                     Ensuring on-going staff development, capacity building and staff training needs are met. 
Skills and Behaviours (our Values in Practice) 
Accountability:
·                     Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
·                     Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
·                     Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
·                     Widely shares their personal vision for Save the Children, engages and motivates others
·                     Future orientated, thinks strategically
Collaboration:
·                     Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
·                     Values diversity, sees it as a source of competitive strength
·                     Approachable, good listener, easy to talk to
Creativity:
·                     Develops and encourages new and innovative solutions
·                     Willing to take disciplined risks
Integrity:
·                     Honest, encourages openness and transparency
Qualifications and Experience
·                     Bachelor of Commerce degree in an area Finance or Accounting or equivalent.
·                     Professional qualifications in Accounting (CPA II or ACCA II part 2 qualification)
·                     Recommended a minimum of 3 years experience two of in financial management position in an INGO
·                     Experience in an emergency response or set highly desirable
·                     Good knowledge of Financial reporting requirements for major donors, EC, ECHO, USAID UN Bodies
·                     Strong working computer skills especially in accounting packages
·                     Highly developed interpersonal and communication skills including influencing, negotiation and coaching
·                     Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
·                     Strong results orientation, with the ability to challenge existing mindsets
·                     Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
·                     Ability to present complex information in a succinct and compelling manner
·                     Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
·                     Fluency in English, both verbal and written, preferred
·                     Commitment to Save the Children values

Job Title: Finance Manager
 
Position Code: SCI FM
 
Team / Programme:Finance

Location: Nairobi
 
Grade: 2

Post Type: National (1 year contract with possibility of extension)
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: To lead and manage the finance team in ensuring; the integrity of finance systems, that controls and procedures are robust, timely and accurate production and analysis of financial management information and  accurate payroll administration.

Scope of Role:

Reports to: 
Director of Finance
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. 

We work through partners in many other parts of the country. We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Staff directly reporting to this post: Financial Accounting Officer, Systems Accounting Assistant, Financial Accounting Assistant – Payables (2) and Financial Accounting Assistant - Treasury

Key Areas of Accountability:

Treasury function
·                     Treasury Function - Ensure that adequate levels of funds are maintained at all times
1.    Consolidation of Cash forecasts from all offices and submission to SCI Center for funds to be transferred
2.    Monitoring that adequate funds are available for all the offices
3.    Ensure forex transactions are well recorded and are well planned based on need
4.    Updating bank information when changes take place, new signatories, change of mandates
Financial controls
·                     Maintain robust and adequate financial internal control systems for cash and assets management across the Programme in line with good accounting practices and SCI policies
1.    Contribute to the development of finance policies and procedures to maintain a well-financially controlled environment in both development and emergency contexts
2.    Controls are put in place and tests on controls carried out to ensure compliance
3.    Induction of finance teams into SCI financial procedures
4.    Accounting systems provide the necessary reporting tools to meet the reporting requirements
·                     Ensure that systems in place are regularly reviewed, to allow adequate financial management and control
1.    Review expenditure procedures, including adherence of procurement processes  and in line with the Scheme of Delegation
2.    Legal compliance regarding taxes and other statutory deductions. Observance of the reporting on these
3.    Financial reporting of the Annual accounts to the NGO board
4.    Cash flow management with regard to currency exchange gain/losses on
5.    Ensure that all financial management controls and procedures are well documented
6.    National staff payroll processed for approval by FD, HRD and CD
7.    Maintenance of Financial records, archiving of records; proper audit trail
Reporting
·                     Review monthly financial diaries for Aggresso have overall responsibility for ensuring that processing and reporting deadlines to the Centre are met.
·                     Coordinate financial and tax related audits 
·                     Prepare Monthly financial reviews (MFRs) for review of both FD and CD and Regional Office as necessary
·                     Analytical reports balance sheet and I& E accounts
Staff management, mentorship and development
·                     Manage the performance of all staff in the Programme Operations work area through:
1.    Effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
2.    Coaching, mentoring and other developmental opportunities;
3.    Recognition and rewards for outstanding performance;
4.    Documentation of performance that is less than satisfactory, with appropriate performance improvements/workplans
·                     Ensure that staff have clear work-plans and measurable indicators
·                     Train finance and non-finance staff on financial procedures
Skills and Behaviours (our Values in Practice)
 
Accountability:
·                     Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
·                     Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
·                     Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
·                     Widely shares their personal vision for Save the Children, engages and motivates others
·                     Future orientated, thinks strategically
Collaboration:
·                     Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
·                     Values diversity, sees it as a source of competitive strength
·                     Approachable, good listener, easy to talk to
Creativity:
·                     Develops and encourages new and innovative solutions
·                     Willing to take disciplined risks
Integrity:
·                     Honest, encourages openness and transparency
Qualifications and Experience
·                     At least five year’s progressive INGO experience two of which are in financial management position.
·                     Bachelor’s Degree, Finance /Accounting (or equivalent certification and experience) and recognized Accounting qualification CPA or ACCA
·                     Experience of working in an emergency response or set up
·                     Ability to oversee implementation of new procedures and controls
·                     Strong interpersonal skills and ability to establish and maintain effective working relations with a team, including cultural sensitivity, assertiveness and negotiating skills.
·                     Proven skills on managing changes, achieving results, ensuring quality, team building and capacity building.
·                     Strong computer skills, Excel, Word and Accounting packages
·                     Ability and willingness to work under pressure as part of a professional team.
·                     Willingness to travel to field offices occasionally
·                     INGO experience
·                     Fluency in English, both verbal and written, preferred
·                     Commitment to Save the Children values
How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 15th January 2015. 



Only shortlisted candidates will be contacted.

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