Mercy Corps exists to alleviate suffering, poverty
and oppression by helping people build secure, productive and just
communities.
Driven by local needs, our programs provide
communities in the world’s toughest places with the tools and support they need
to turn the crises they confront into the opportunities they deserve.
Driver – Nairobi
Program / Department Summary: The Driver
will work within the Logistics department of Operational Support structure,
committed to provide reliable and compliant support to program activities in
order to achieve efficient service to program beneficiaries.
General Position Summary: The driver
will provide safe, transport services for MC program and support staff in the
described AOR (Area of Responsibility). The driver will adhere to all traffic
and MC safety rules and follow the transport guidelines required by the MC
transport department.
Essential Job Functions:
- Operate MC vehicles as assigned by supervisor;
- Maintain vehicle log-sheets in accordance with
MC policies/regulations;
- Check the vehicle conditions after each
trip/routinely – report needs and problems to transport management;
- Adhere to all safety and communication
protocols as advised by Mercy Corps and supervisor;
- Responsible for the safekeeping of all vehicle
equipment, tools, first aid kits, spares etc.;
- Keep the vehicle ready, clean and on standby –
ready for use at all times;
- Assist, as required, with logistics in the
office and guesthouse daily workloads;
- Cooperate and be of assistance to staff and
visitors – assist in troubleshooting potential problems during daily
business;
- Report all maintenance needs of the vehicle to
transport management on a regular basis;
- Undertake field assignments as assigned;
- Work night on weekend shifts as assigned by
Supervisor infrequently.
- Adhere to all MC policies and procedures as
outlined in MC policies and procedure manuals;
- Conduct himself/herself both professionally
and personally in such a manner as to bring credit to Mercy Corps and to
not jeopardize its humanitarian mission in country of operation;
- Other duties as assigned.
Supervisory Responsibility: None
Reports Directly To: Logistics and
Procurement Officer
Works Directly With: Logistics and
Procurement Officer, Operations department and all departments within Mercy
Corps in Kenya.
Knowledge and Experience:
- Valid driver’s license and experience driving
4x4 vehicles.
- Must respect and adhere to all safety and
traffic rules.
- Basic understanding of English and fluency in
all local languages is required.
- Knowledge of routes, duty stations, project
areas, the NGO and diplomatic community is required.
- Proven driving skills a must and previous
experience acting as a driver for an NGO or company is strong preferred.
Finance and Subgrants Manager, PROGRESS Programme - Wajir
Programme / Department Summary: The PROGRESS
Finance and Subgrants (F&S) Manager will play a critical role in the
successful implementation of a proposed multi-year project as part of DFID’s
BRACED initiative (Building Resilience and Adaptation to Climate Extremes and
Disasters).
Mercy Corps anticipates a
programme award under BRACED to implement the “Programme for Resilient Systems”
(PROGRESS).
If awarded, PROGRESS will be comprised of a
multi-partner consortium poised to deliver a 36-month initiative designed to
build absorptive, adaptive and transformative capacity of more than 500,000
individual households in northern Kenya (Wajir and Garissa) and northern Uganda
(Karamoja).
The Kenya-based F&S Manager will play a key
role in implementation of the entire program.
General Position Summary: The F&S
Manager will provide leadership in management of the PROGRESS financial
portfolio encompassing both Kenya and Uganda, and including the accountancy and
financial reporting for the Mercy Corps PROGRESS field teams, as well as
consortium partners.
The F&S Manager will ensure regular review of
program costs and operations to evaluate performance for value for money and
recommend adjustments.
The Finance and Subgrants Manager will be
responsible for programmatic compliance with Mercy Corps standard operating
procedures as well as compliance requirements with donor rules and regulations.
Essential Job Functions:
Program Implementation:
- The F&S Manager works under the guidance
and supervision of the Kenya Finance Director and with direct interaction
with the PROGRESS Programme Director, Managers, Consortium Members and the
Mercy Corps Home Office Finance Team.
- The F&S Manager is expected to be an
integral part of the senior management team in-country and work closely
with the management, technical and operations field and country teams in
Kenya and Uganda.
- Support the Program Director in managing all
financial operations of the project, including accounting and reporting,
cash management, and budget management.
- Provide direct oversight of the PROGRESS
subgrants and finance team. Manage financial operations and financial
reporting of PROGRESS.
- Provide monthly management reports to the
Country Director and Program Managers, including expenditures by fund and
country, sub grantee reporting and other financial information, in a
timely and accurate manner.
- Participate in developing of annual fiscal
year budgets with the Finance Director and Country Directors and implement
grant budgeting and forecasting systems with Program Managers
- Ensure that the project financial operations
are in compliance with all DFID and Mercy Corps policies and procedures
- Ensure that monthly transactions are reviewed
and entered in the General Ledger accurately and on timely basis
- Assist with monthly review and reconciliations
of balance sheet accounts (receivables, payables, advances, bank &
cash reconciliations, etc.) and all the PROGRESS related expenditures.
- Review PROGRESS related payment documents,
national staff payroll and other supporting documents ensuring their
compliance with the local laws, donor regulations and MC Kenya internal
policies.
- Be prepared to respond to any budgetary and
financial inquiries from the donor, consortium members and Mercy Corps
senior management within East Africa and home office in Edinburgh,
Scotland.
- Prepare monthly cash flow projections and
request funds from the home office.
- Provide financial advisory on overall
strategic program decisions.
- Oversee and coordinate management of sub-grant
agreements and financial management of sub-grants
- Review and track expenses and proper
documentation as per Mercy Corps procedures and donor requirements for
record keeping and accountancy
- Responsible for processing of sub-grants and
issuance of payments, transfers and transactions between PROGRESS
consortium members as well as locally engaged partners.
- Oversee pre-award and post-award activities
include asset control, timely reporting and contract fulfilment to check
against payment
- Work with PROGRESS program team to verify and
track budget and expenditures vis-à-vis sub-grant awards and ensure proper
reporting, documentation and overall deliverables are reviewed by Senior
Management and signed off on prior to issuance of payment.
- Ensure consistency across sub-grantees on
basic provisions and highlight issues that could be viewed as bias or
discrepancies.
- Provide regular reports on progress, issues,
recommendations that need to be considered for operational adjustment
- Work with Mercy Corps Kenya and Uganda Finance
Directors to conduct ad-hoc audit review of PROGRESS field operations
- Other financial and subgrant tasks as required
Monitoring & Evaluation (M&E) and
Reporting:
- Work with the PROGRESS Senior Management,
M&E and finance staff in Nairobi and home office to ensure that
PROGRESS deliverables are aligned with value-for-money objectives and that
financial milestones are proportionate to program milestones.
Staff Management, Professional Development and Team
building:
- Create a work atmosphere conducive to
professional growth and development of personnel at all levels.
- Implement, and ensure all staff are
effectively using, the performance planning and management system,
establishing performance expectations and regularly providing constructive
feedback.
- Promote accountability by conducting staff
annual performance reviews with direct supervisees, and ensuring that
supervisory staff do the same.
- Contribute to country team-building efforts,
and ensure the integration of all team members into relevant
decision-making processes.
Program Support Operations:
- Ensure that PROGRESS financial systems are
efficient and are based on smooth-running infrastructure that facilitate
timely and efficient program implementation.
- Provide regular review of field operations to
ensure cost-effectiveness and provide guidance on improved operational
practices for value-for-money.
Security:
- Work with field office management teams to
establish financial reporting and management systems that ensure the
safety and security of PROGRESS financial resources including cash assets
and records.
Organizational Learning: As part of Mercy Corps’ agency-wide Organizational Learning
Initiative, all team members are responsible for spending 5% of their time in
formal and/or non-formal professional learning activities.
Supervisory Responsibility: Direct supervision of Finance Officers.
Accountability: Mercy Corps team members are expected to support
all efforts towards accountability, specifically to our beneficiaries and to
international standards guiding international relief and development work while
actively engaging beneficiary communities as equal partners in the design,
monitoring and evaluation of our field projects.
Reports Directly To: Finance
Director based in Nairobi, Kenya
Works Directly With: Kenya and
Uganda Country Directors, PROGRESS programme team, finance and subgrant staff
in Nairobi, Kampala, Wajir and Karamoja, and technical and support staff from
Mercy Corps office in Portland, Oregon and Edinburgh, Scotland.
Knowledge and Experience:
- A BA/S or equivalent in accounting or finance
required; advanced degree preferred.
- Professional accounting certification highly
preferred
- At least four (4) years of professional
experience managing financial and administrative aspects of large
international development projects, preferably DFID-funded projects
- Significant experience managing and
supervising financial and administrative personnel
- Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet
- Commitment to excellence in financial systems
and management, and commitment to identifying and combatting fraud and
corruption, and ability to train staff in the same
- Strong analytical and computer skills, with
emphasis on budget and financial analysis and advanced computer skills in
MS Office programs, particularly Excel. Fluency in the English Language,
excellent communications and interpersonal skills
Success Factors:
The successful candidate will have the following
characteristics:
- A strong team player, with good communication
and diplomatic skills.
- Proven ability to work independently as part
of a regional team and with international professionals.
- Excellent analytical and information
management skills.
- Good organizational skills and ability to work
under stress and in austere contexts of remote locations.
- Flexible and creative in planning and problem
solving.
- Attention to detail, ability to follow
procedures and meet deadlines and work independently and cooperatively
with team members.
- Proven excellence maintaining professional
internal and external relationships.
- A focus on building staff capacity.
Somalis are encouraged to apply.
Interested candidates who meet the above required qualifications and experience should submit applications on or before 5th January 2015, by 4.00pm, containing a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to hrkenya@ke.mercycorps.org
The email subject line must clearly quote the job title and location being applied for.
Applications without the right subject heading will
be automatically disqualified.
Please do not attach any certificates.
(ONLY qualified candidates who meet all the essential required qualifications will be contacted for interviews)
NB: Mercy Corps does not charge any fee at any stage of the recruitment process.