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NGO Jobs in Nairobi Kenya - EA

Vacancy: Associate Office Manager
 
Finance & Admin - Nairobi, Kenya 
 
Job Purpose: To facilitating the efficient functioning of the office through a range of administrative, clerical, financial and managerial tasks.

Management Responsibility: To provide professional guidance and advice on administration issues to the Management

Description of Duties

  • To ensure that all approved and regular tasks pertaining to administration are carried out on time.
  • Manage relationship with office supply vendors and conduct special order of office supplies. 
  • Manage Evidence Action transactions with vendors and service providers within the framework of Evidence Action policies.
  • Set up a system for managing visitor’s to the office and ensure that they are adequately attended to.
  • To monitor financial expenditure in respect of administrative activities as per approved budget, procedures and policies.
  • To prepare budgets, plans as well as periodic and ad-hoc reports as and when needed
  • To oversee cleaning and maintenance of office facility and to supervise general cleanliness and maintenance of the office at all times
  • To organize for meetings and plan for appointments
  • Coordinate transport booking and accommodation for staff members and visitors
  • Manager office inventory of stationery and furniture
  • Supervising and monitoring the work of clerical and administrative staff
  • Managing office budgets
  • Implementing and maintaining procedures/office administrative systems
  • Organizing induction programmes for new employees
  • Any other duties delegated from time to time by your supervisor
Accountability
  • Decision Making and Communication channels: For routine decision making to be guided by generally accepted organization rules and regulations.  Refer to Director of Finance and Administration on issues out of normal policies and  procedures
  • Responsibility over data or information: Has access to important and highly confidential information. Keep all Evidence Action program activities and vendors strictly confidential
  • Responsibility over assets: Computer, printer, office equipment, office furniture, office supplies
  • Responsibility over staff: Accounting staff within the department section
Professional Qualifications
  • Degree in Business Administration or relevant filed
  • Proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
  • Should be an effectual communicator verbally as well as through writing skills.
Relevant Experience and Key skills
  • Minimum three years’ work experience in similar administrative responsibilities
  • Effective problem-solving skills
  • Excellent interpersonal skills, must be able to interact in a mature, professional and friendly manner with local and international colleagues
  • Ability to work on multiple tasks concurrently and under pressure.
  • Attention to details with good understanding of filing processes
  • Highly developed organizational skills
Personal Attributes
  • Strong team leader and player
  • Interpersonal skills
  • Excellent networking skills
CLICK HERE to apply online

Vacancy: Associate Office Manager
 
Finance & Admin - Nairobi, Kenya 
 
Job Purpose: To facilitating the efficient functioning of the office through a range of administrative, clerical, financial and managerial tasks.

Management Responsibility:
 To provide professional guidance and advice on administration issues to the Management

Description of Duties
  • To ensure that all approved and regular tasks pertaining to administration are carried out on time.
  • Manage relationship with office supply vendors and conduct special order of office supplies. 
  • Manage Evidence Action transactions with vendors and service providers within the framework of Evidence Action policies.
  • Set up a system for managing visitor’s to the office and ensure that they are adequately attended to.
  • To monitor financial expenditure in respect of administrative activities as per approved budget, procedures and policies.
  • To prepare budgets, plans as well as periodic and ad-hoc reports as and when needed
  • To oversee cleaning and maintenance of office facility and to supervise general cleanliness and maintenance of the office at all times
  • To organize for meetings and plan for appointments
  • Coordinate transport booking and accommodation for staff members and visitors
  • Manager office inventory of stationery and furniture
  • Supervising and monitoring the work of clerical and administrative staff
  • Managing office budgets
  • Implementing and maintaining procedures/office administrative systems
  • Organizing induction programmes for new employees
  • Any other duties delegated from time to time by your supervisor
Accountability
  • Decision Making and Communication channels: For routine decision making to be guided by generally accepted organization rules and regulations.  Refer to Director of Finance and Administration on issues out of normal policies and  procedures
  • Responsibility over data or information: Has access to important and highly confidential information. Keep all Evidence Action program activities and vendors strictly confidential
  • Responsibility over assets: Computer, printer, office equipment, office furniture, office supplies
  • Responsibility over staff: Accounting staff within the department section
Professional Qualifications
  • Degree in Business Administration or relevant filed
  • Proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
  • Should be an effectual communicator verbally as well as through writing skills.
Relevant Experience and Key skills
  • Minimum three years’ work experience in similar administrative responsibilities
  • Effective problem-solving skills
  • Excellent interpersonal skills, must be able to interact in a mature, professional and friendly manner with local and international colleagues
  • Ability to work on multiple tasks concurrently and under pressure.
  • Attention to details with good understanding of filing processes
  • Highly developed organizational skills
Personal Attributes
  • Strong team leader and player
  • Interpersonal skills
  • Excellent networking skills
CLICK HERE to apply online

Evidence Action is seeking a dynamicAssociate Director for Policy, Outreach, and Partnerships in Nairobi, Kenya.

The Policy, Outreach and Partnerships (POP) Team is fundamental to Evidence Action’s ability to effectively scale proven interventions. We seek to leverage existing platforms and to forge effective partnerships which enable us to have a catalytic impact. 

We actively seek to embed programs in government or scaled institutions. In order to do so, we must be able to effectively understand, engage with, and influence these institutions. 

Our interest in meaningful, scaled impact also implies an inherent eagerness to expand into new geographies – within existing countries and in new ones. We need to understand those contexts and manage risk as we grow.

Filling the gap between “what works” and having impact at scale requires an ability to take technical knowledge and research results and make them relevant in the real world, where policy, politics, and many other features of the local context and landscape matter. The POP Team enables programs to be effective and to grow, thrive, and have impact in real world contexts. 

We are looking for a motivated, strategically-minded, and action-oriented individual who is passionate about using their people and program management skills to lead Evidence Action’s Policy, Outreach and Partnerships team.

Responsibilities:  The Associate Director – Policy, Outreach and Partnerships will be responsible for building and leading the Policy, Outreach and Partnership team. 

This person will report to the Regional Director and will be based in Evidence Action’s regional office in Nairobi. 

Responsibilities will include: 

1. Management
  • Manage and inspire a high-performing team to deliver services and outcomes across the region.
  • Collaboration across programs in a matrix structure: The POP Team functions like an internal consulting firm within Evidence Action, providing high-quality and value-for-money services and oversight to programs. The Associate Director will collaborate closely with other managers to achieve policy-related outcomes.
2. Ultimate responsibility for deliverables in service to program teams: Oversee, contribute to, and provide quality control on:
  • Policy analysis and strategy such as context and landscape research and monitoring, analysis of government policies and regulatory frameworks, collaboration with program teams to set policy agenda and goals, investigation and analysis of government financing and procurement, and developing governance structures for programs and with partners.
  • Government and partner relationships such as investigating, building and codifying new relationships, managing existing relationships both tactically and technically (e.g. managing contracts, meeting planning and tracking) as well as interpersonally (e.g. you and your team are seen as collaborative and supportive partners in their work), and understanding and observing appropriate protocols.
  • Communications and advocacy such as development and promotion of communications materials consistent across projects and in collaboration with global team, high-quality and consistent internal and external communications, advocacy to create and maintain legitimacy and political will among government and non-governmental partners, influence regulations, policies, annual operating plans, etc. to achieve institutionalized scale of evidence-based programming.
3. Build culture of a collaborative, evidence- and values-based team
  • Collaborate with cross-cutting functions and programs at Evidence Action to foster high quality output that is consistent with program goals and is clearly communicated.
  • Build a culture of good partnership to maximize our impact with and through strategic institutional relationships.
  • Ensure the integrity of programs: Promotion of evidence and of Evidence Action values permeating our external relationships, communications and actions.
Qualifications and Skills:
  • Bachelor’s degree required; Master’s degree preferred
  • Track record of inspiring and empowering teams with the right level of structure and direction (at least 3 years of senior management and leadership experience)
  • Skilled at building relationships with senior leaders and policymakers, and comfortable working collaboratively across teams and cultures
  • Substantial experience with policy analysis, strategy and advocacy
  • Problem solving extraordinaire ready to embark on Plan B when needed
  • Perseverance in the face of daunting challenges
  • Start-up experience and mentality
  • Ability to think big while still being detail-oriented
  • Excellent analytical skills and action-oriented output
  • Strong written and oral communicator
  • Experience in developing countries in general and at least two of our three target countries in particular (Kenya, Uganda, Malawi)
  • Passionate about social impact
  • A sense of humor
  • Willingness to spend 20-30% of the time in East Africa outside Nairobi
CLICK HERE to apply online

Vacancy: Administrative Logistics Officer

Finance & Admin - Nairobi, Kenya
 

Job Purpose:
Facilitate the development and implementation of suitable logistics policy / procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.

Management Responsibility: Member of assigned technical committees

Description of Duties
  • Work with the core departments to ensure close integration of logistics planning in field operations, including input to donor reports and review of the logistic component of proposals.
  • Coordinate transport arrangements for staff during the day
  • Routine provision of logistic support to various programs of the organization
  • Define logistics strategy within the Organization policies and procedures and ensure effective integration of logistics operations.
  • Inform Evidence Action Kenya personnel of logistics procedures and regulations; maintains all taxi and car hire records
  • Contact transport vendors or agency representatives to obtain availability and product information or to solicit bids, develop requests for quotations and confer with vendors concerning new products, damaged goods, delayed payments or related information.
  • Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews
  • Coordinate logistics operations with other organizations’ in the area.
  • Manage organization’s field fleet security arrangements and coordinate any evacuations
  • Support logistics staff in other offices and Supervise respective staff as required
  • Occasionally visit field offices to audit procurement and logistic processes and provide advice and training as required including cost allocation of mileages
  • To monitor operation of CMMB Kenya vehicles
Accountability
  • Decision Making: Provide procurement and logistics guidance, advice and support to CMMB offices as necessary or as requested
  • Responsibility over data or information and asset: Assigned vehicles, assets and files
  • Responsibility over staff: Assigned procurement and logistics staff
Professional qualifications
  • A Diploma in Business management/logistics
  • A valid driving license
  • A valid Certificate of Good Conduct
  • [DESIRABLE] A post graduate diploma or bachelor’s degree in Business management/Logistics
Relevant Experience and Key skills
  • 3-5yrs years driving experience
  • Must be accident free for at least for 2 years.
  • An understanding of the traffic laws of Kenya.
  • Demonstrates ability to manage diverse transport operations; ability to review alternative options and select most effective and cost efficient mode of transport; ability to provide leadership; strong negotiating skills and ability to influence others to reach consensus; excellent knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters; demonstrates ability to complete in-depth analyses and to formulate conclusions/recommendations.
  • A minimum of 3 years of experience in transport and logistics position within a large organization is required.
Personal Attributes
   
 
Attention to details such as directions, addresses and delivery instructions

Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities. 

Teamwork – Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

CLICK HERE to apply online

Vacancy: Senior Associate, Supply Chain
 
Engineering - Nairobi, Kenya

Evidence Action is seeking a Senior Associate for Supply Chain for its Dispensers for Safe Water Program.

About Dispensers for Safe Water:
 Each year, over 1.8 million children under the age of five die from diarrhea, a leading cause of which is unsafe drinking water. DSW is an entrepreneurial team tasked with scaling the Chlorine Dispenser System, a proven innovation for dramatically expanding access to water treatment at extremely low cost.

Our work is growing rapidly – we currently serve over 2.6 million people in Kenya, Uganda, and Malawi.  We plan to reach 25 million in the next 5 years.  

Our work is based on strong proof of impact: a randomized controlled trial in Western Kenya demonstrated a six-fold increase in the number of households treating their water with chlorine.

Such a dramatic expansion in safe water usage will prevent over 1.4 million cases of diarrhea and 1,300 child deaths each year once we reach our Kenya target of 5 million people served.

About the position: The Senior Associate for Supply Chain will be a key member of the Engineering, Supply and Innovations team, providing strategic oversight and planning of the dispenser hardware supply chain. 

This position will be one of two key staff on the Manufacture, Maintenance and Supply Team. This team focuses on delivering and optimizing current hardware-related operations. 

The Senior Associate must ensure that all products are available to programs in a timely and highly cost-effective manner. The Senior Associate will be focused on ensuring that the lifetime cost of a product is minimized, and that the supply chains are well-designed and cost-effective.

The Senior Associate for Supply Chain will ensure hardware is imported, assembled, and shipped to our field programs. The Senior Associate’s time will be shared equally between imports, exports, and domestic logistics, with a particular focus on finding cost-savings in our supply chain. 

The initial focus will be on cutting costs in our international imports, as this has the biggest opportunity for cost savings. 

As our international programs grow, there will be an increasing need to coordinate export logistics, examine new supply chain structures, cost out different regional manufacturing options, and be a client-serving face to the overall order process.

Key Responsibilities:
  • Identify and negotiate with international suppliers to ensure transparent and cost-effective sourcing;
  • Thorough understanding of shipping options, and the implications on tax, transit times, and overall risk;
  • Developing order plans to ensure time and cost-effectiveness of orders;
  • Develop supply chain options for regional and global manufacturing hubs;
  • Develop optimal dispenser hardware and chlorine resupply model;
  • Map out current supply chain and identify key areas for improvement;
  • Be the point person for all programs to order and manage dispenser hardware orders;
  • Lead on all exports to ensure goods are delivered cost and time-efficiently;
  • Work with government offices to standardize necessary components, register our product with a Kenyan Certificate of Origin, and document our products as necessary.
Skills and Qualifications:
  • Must have at least 5 years experience managing complicated supply chains- particularly between China and East Africa.
  • Bachelor’s degree in logistics, supply chain, or similar field. Significant experience is more important than the correct degree.
  • Experience with KEBS/COMESA registration.
  • Contacts with suppliers in China and Kenya.
  • Demonstrable planning and strategic thinking skills.
  • Independent, proactive and willing to take initiative.
  • Strong attention to detail.
  • Enthusiastic to take on a role with significant responsibility while developing personally and professionally.
  • Fast learner with the ability to step into a position in a fast-paced, rapidly-growing program.
  • Motivated by the program’s high potential for widespread impact on global health.
  • Interested in a work environment that is flexible, creative, and constantly changing.
  • Demonstrations of enthusiasm and commitment in the discharge supply and logistics duties.
How to Apply

CLICK HERE to apply online

Vacancy: Senior Associate, Product Design
 
Engineering - Nairobi, Kenya

Evidence Action is seeking a Senior Associate for Product Design for Dispensers for Safe Water.

About Dispensers for Safe Water: Each year, over 1.8 million children under the age of five die from diarrhea, a leading cause of which is unsafe drinking water. 

Dispensers for Safe Water is an entrepreneurial team tasked with scaling up chlorine dispensers, a proven innovation for dramatically expanding access to water treatment at extremely low cost. 

Our work is growing rapidly – we currently serve over 2.6 million people in Kenya, Uganda, and Malawi. We plan to reach 25 million in the next 5 years.
Our work is based on rigorous research and evidence of the effectiveness of chlorine dispensers. A randomized controlled trial in Western Kenya demonstrated a six-fold increase in the number of households treating their water with chlorine. 

Such a dramatic expansion in safe water usage will prevent over 1.4 million cases of diarrhea and 1,300 child deaths each year once we reach our Kenya target of 5 million people served.

About the Hardware:
 The chlorine dispenser hardware is designed to deliver a metered dose of dilute chlorine at communal water sources, where the reminder to treat is most salient and where the visibility of dosing promotes social norm formation. 

The hardware itself consists of a blow-molded HDPE tank filled with 1.25% sodium hypochlorite, a ball valve that delivers the appropriate dose of chlorine for a standard water collection container, and an injection-molded casing that is mounted on a concrete base near the water point using a standard PVC pipe.

The current design is a simple, affordable, user-friendly product that shifts water treatment activity from the point of use to the point of collection while also protecting household drinking water against recontamination during storage. 

The dispenser itself is just one component of Dispensers for Safe Water: ensuring a quality product also involves a commitment to community education and participation, and the development of a strong chlorine supply chain in rural areas.

About the Position:
 The Senior Associate: Product Design will be one of two key team members on the Design and Innovations team. In order to meet our programs’ ambitious targets as well as grow as an organization, we recognize that we must continuously search for opportunities for radical program improvements.  

We increasingly seek to apply Human Centered Design methodologies to identify and design solutions for drastic improvements supporting programmatic outcomes.

The Senior Associate: Product Design is responsible for the design and prototyping of hardware focused innovations. Initially, the majority of this person’s work would focus on Dispensers for Safe Water but may expand to other programs. 

The Senior Associate for Product Design will focus on key hardware design aspects such as the solid chlorine dispenser, valve redesign, the tablet pole, and any other hardware issues that have been identified as priority for the programs.

Key Responsibilities:
  • Finalize the design of the current generation dispenser hardware: Assess the current dispenser for design improvements, redesign the dispenser valve with a focus on durability in harsh conditions and other dispensing mechanism options, redesign any other components that are identified as weak or in need for improvement.
  • Ensure the CAD design of our product line is up to date and complete. Generate documentation of all dispenser components including drawings, material specifications, costings, and packing.
  • Design next-generation dispenser: Using solid chlorine could save up to 90% of our supply chain costs. 
  • Building on the initial prototypes, design a dispenser that accurately and consistently doses very small volumes of powdered chlorine. Lead the field test of the solid chlorine dispenser.
  • Bring components to manufacturing: Develop a manufacturing plan for redesigned components with input from the Senior Associate for Supply and Logistics, develop tooling designs for new components.
Skills and Qualifications:
  • 5 years’ experience detailed design work.
  • Bachelors’ degree in Mechanical Engineering, Product Design, Industrial Engineering, or similar.
  • Competent in Autocad Inventor.
  • Proactive, willing to take on new challenges.
  • Experience with powders, dispensing mechanisms (desired).
  • A start-up personality; entrepreneurial, ambitious, independent, systematic attention to detail, structured thinker, goal-oriented, and flexible.
  • Creative thinker, able to brainstorm and address current dispenser issues.
How to Apply

CLICK HERE to apply online

Vacancy: Manager, Data Quality and Information Systems
 
MLIS - Kisumu, Kenya

About the Monitoring Learning and Information Systems (MLIS) Team: The MLIS team embodies the evidence-based nature of Evidence Action’s work and enables us to be a data-driven organization. 

The team provides services across our Africa region in meeting the following outcomes:

Programs delivered with access to timely and useful data for day-to-day programmatic planning and decision making;
 
All ongoing program monitoring needs met (including M&E design and quality data collection);
 
Analysis and research conducted to support program improvements (including operation research, market research and cost-efficiency analysis);
 
Support programs with useful and clear information for evidence-based decision making (with one pagers, briefings, newsletters, etc);
 
Support provided to regional leadership for new programs and partnerships for exploration and evaluation;
 
Standards, systems and processes setup for delivery of all functions (monitoring, analysis, research, information systems and quality data).

The MLIS team works towards these outcomes through four sub-teams, led by two managers, that work closely together to deliver quality, timely and useful information:
 
Learning and Communication (L&C): This team is responsible for supporting the program teams with timely information in innovative, useful and clear ways to translate analysis and research to evidence-based decision making and action.
 
Monitoring, Analysis and Research (MAR): This team is responsible for ensuring that all ongoing program monitoring needs are met and analysis and research is conducted to support program improvements.
 
Management Information Systems (MIS): This team is be responsible for ensuring that the all programs have access to timely and useful data for day-to-day programmatic planning and decision making through a cloud-based multi-user system.
 
Data Quality and Management (DQM): This team is responsible for ensuring access to quality and timely data to meet all ongoing program needs; including monitoring, information systems and analysis and research.

The Manager for Data Quality and Information Systems is responsible for ensuring that quality and timely data is available to meet ongoing program needs; including monitoring, information systems and analysis and research for program improvements. 

The Manager is also responsible for the development of innovative cloud-based systems and tools that allow for the sharing of data and program planning and tracking of activities. 

A critical part of achieving this will be setting up minimum standards and building systems to ensure that the quality of data for all Evidence Action regional programs meet a high level of standard. 

The Manager for Data Quality and Information Systems will work with a large field team and also collaborate closely with other sub-team members to achieve MLIS team outcomes

Data Quality and Management
  • Ensure timely, useful and quality data collection, including quantitative and qualitative data, electronic and paper surveys, and scientific data (e.g. water testing, carbon monitoring etc).
  • Work with program teams to train and manage all staff collecting data to ensure quality data collection.
  • Develop standardized data collection instruments; for electronic data collection (ODK), phone survey and field-based paper surveys.
  • Coordinate and plan for efficient and cost-effective data collection for all programs across countries
  • Develop databases for data entry and manage data entry, process and clean data using STATA and develop and maintain a system of systematic and secure storage
  • Identify and provide recommendations for innovative and cost-efficient methods of improving quality of data for programs and ensure that all DQM activities are budgeted for.
  • Setup minimum standards and best-practices for collecting, processing, cleaning, and organizing data.
  • Build innovative systems and tools to train staff and plan activities.
  • Develop management guidelines for task management of program field staff.
Management Information System
  • Lead the development, implementation and maintenance of the key information systems which will allow Evidence Action to effectively serve millions of people. This area of responsibility includes:
  • Participate in and manage in-house MIS design, coding and deployment, while paying attention to need to customize any MIS system or tool to particular country and/or program.
  • Actively and directly manage contracted vendors in developing MIS systems and tools, including following up on timelines and deliverables on tasks outsourced to vendors, for tracking and payment purposes.
  • Take the lead on the critical training of the users of the MIS – MLIS and Programs teams, especially in the period following the launch of new systems, or following episodes of major revisions or updates of the existing system.
  • Develop and manage tools for collecting feedback from the users of MIS, with a view of addressing the issues raised expeditiously and improve the systems as needed.
  • Create tools to monitor usage of systems developed to ensure that systems remain relevant and friendly to the programs.
  • Work with program and country management teams to identify opportunities for creating or improving information systems.
  • Research and apply emerging technological solutions and best-practices to support Evidence Action program operations.
  • Develop workplans to inform immediate and long term activities and projects for MIS team, in line with Program needs and priorities.
  • Discuss, review manuals and other documentation developed by contracted vendors to ensure that all information is captured and suggest changes to the manuals in the process of development as needed.
  • Develop and communicate systems detailing interaction between other MLIS sub-teams and Programs with MIS platforms.
Team Management
  • Manage a large DQIS team members across several countries and cities, including attracting and retaining excellent DQIS team members and ensure the ongoing development of their professional skills and capabilities.
  • Ensure that DQIS team members uphold and promote a service-oriented and client-driven approach to their relationships with programs.
Qualifications
  • Bachelor’s/Master’s degree in a relevant field with strong economics, statistics, or other analytical and quantitative training;
  • Strong technical skills and capacity, with at least 2 years of practical experience managing and working directly with large teams and data;
  • Working knowledge and proven development sensibilities using PHP/HTML/CSS, JAVA/Javascript and Android programming languages
  • Working knowledge and proven experience working with PostgreSQL and MySQL databases.
  • Knowledge of STATA (preferred), SQL or other statistical data management software; electronic data collection software like ODK, Blaise etc. and data entry software like CSPro and the ability to quickly learn new software for data management.
  • Self-directed and self-motivating personality, with proven ability to manage demands from multiple clients while adhering to deadlines and priorities.
  • Demonstrated system building skills to consistently deliver quality data.
  • Naturally inquisitive, skeptical, intellectually curious, detail-oriented and organized.
  • Inspired by Evidence Action’s mission to bring proven interventions to scale, improving the lives of millions.
  • A strong commitment to evidence-based practice and policy in the development field.
  • An ability to operate effectively with ambiguity, and to thrive as a part of a dynamic and evolving leadership team.
  • A sense of humor and excitement to be part of an engaged and intellectually stimulating work environment.
How to Apply

CLICK HERE to apply online

Vacancy: Payroll Associate
 
Finance & Admin - Nairobi, Kenya 
 
Job Purpose: To provide full centralized payroll accounting function to include timely reconciliations of high activity weekly, bi-weekly and semi-monthly G/L accounts, payroll taxes, and various payroll benefits accounts. 

The position is also responsible for payroll banking functions.

Ensures that reconciliations and adjustments are recorded timely and in compliance with company policies and procedures, and GAAP.  

Assists in the month end close process for the payroll department. 

Performs special projects related to the payroll accounting function.
Management Responsibility: To ensure effective utilization of Programme/project funds according to the organization’s policies and procedures and the donor guidelines

Description of Duties


  • Reconcile, audit and process incoming monthly payroll data for Evidence Action Kenya country program
  • Act as the main contact for payroll management in Evidence Action Africa Region
  • Provide analysis and back up for all payroll accrual accounts.
  • Manage cost allocation of the monthly payroll, paid leave days and all other personnel costs for the Africa region.
  • Able to create and edit queries to provide Finance and the management team with payroll reports as needed.
  • Run all processes to reconcile and balance quarterly and annual tax extract against pounded amounts
  • Liaise with HR in updating payroll records by reviewing and approving changes in deductions, salary changes, new hires, contract terminations, final dues etc.
  • Initiate and engage regular review meetings with HR and Finance to resolve and discuss various payroll issues and queries.
  • To ensure that statutory obligations are adhered to and all taxes are remitted on time.
  • Any other duties delegated from time to time by your supervisor.
Accountability
  • Decision Making and Communication channels: For routine decision making to be guided by generally accepted accounting principles and organization rules and regulations.  Refer to Head of Finance on issues out of normal policies and  procedures. Will work in collaboration with finance staff at the global level
  • Responsibility over data or information: Has access to important and highly confidential information.
  • Responsibility over assets: Computer, printer, office equipment, office furniture
  • Responsibility over staff: Accounting staff within the program section
Professional Qualifications
  • Degree in Finance, Accounting, or closely related field.
  • CPA II/ACCA II qualifications
 Relevant Experience and Key Skills
  • Minimum two years’ work experience in similar Payroll/Accounting position
  • Strong consultative, analytical and problem solving skills
  • Excellent interpersonal/communication and presentation skills
  • Attention to detail and ability to work with extreme accuracy
  • Ability to maintain confidentiality
Personal Attributes
  • Strong team player
  • Excellent communication, high computer literacy levels (SPSS) and interpersonal skills
  • Excellent networking skills
  • Strong organizational skills
How to Apply


CLICK HERE to apply online

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