Vacancy: Associate Office Manager
Finance & Admin - Nairobi, Kenya
Job Purpose: To facilitating the efficient functioning of the
office through a range of administrative, clerical, financial and managerial
tasks.
Management Responsibility: To
provide professional guidance and advice on administration issues to the
ManagementDescription of Duties
- To ensure that all approved and regular tasks
pertaining to administration are carried out on time.
- Manage relationship with office supply vendors
and conduct special order of office supplies.
- Manage Evidence Action transactions with
vendors and service providers within the framework of Evidence Action
policies.
- Set up a system for managing visitor’s to the
office and ensure that they are adequately attended to.
- To monitor financial expenditure in respect of
administrative activities as per approved budget, procedures and policies.
- To prepare budgets, plans as well as periodic
and ad-hoc reports as and when needed
- To oversee cleaning and maintenance of office
facility and to supervise general cleanliness and maintenance of the
office at all times
- To organize for meetings and plan for
appointments
- Coordinate transport booking and accommodation
for staff members and visitors
- Manager office inventory of stationery and
furniture
- Supervising and monitoring the work of
clerical and administrative staff
- Managing office budgets
- Implementing and maintaining procedures/office
administrative systems
- Organizing induction programmes for new
employees
- Any other duties delegated from time to time
by your supervisor
Accountability
- Decision Making and Communication channels:
For routine decision making to be guided by generally accepted
organization rules and regulations. Refer to Director of Finance and
Administration on issues out of normal policies and procedures
- Responsibility over data or information: Has
access to important and highly confidential information. Keep all Evidence
Action program activities and vendors strictly confidential
- Responsibility over assets: Computer, printer,
office equipment, office furniture, office supplies
- Responsibility over staff: Accounting staff
within the department section
Professional Qualifications
- Degree in Business Administration or relevant
filed
- Proficiency in Microsoft Excel, Word, Outlook,
and Internet Explorer.
- Should be an effectual communicator verbally
as well as through writing skills.
Relevant Experience and Key skills
- Minimum three years’ work experience in
similar administrative responsibilities
- Effective problem-solving skills
- Excellent interpersonal skills, must be able
to interact in a mature, professional and friendly manner with local and
international colleagues
- Ability to work on multiple tasks concurrently
and under pressure.
- Attention to details with good understanding
of filing processes
- Highly developed organizational skills
Personal Attributes
- Strong team leader and player
- Interpersonal skills
- Excellent networking skills
CLICK HERE to apply online
Vacancy: Associate Office Manager
Finance & Admin - Nairobi, Kenya
Job Purpose: To facilitating the efficient functioning of the
office through a range of administrative, clerical, financial and managerial
tasks.
Management Responsibility: To provide professional guidance and advice on administration issues to the Management
Description of Duties
Management Responsibility: To provide professional guidance and advice on administration issues to the Management
Description of Duties
- To ensure that all approved and regular tasks
pertaining to administration are carried out on time.
- Manage relationship with office supply vendors
and conduct special order of office supplies.
- Manage Evidence Action transactions with
vendors and service providers within the framework of Evidence Action
policies.
- Set up a system for managing visitor’s to the
office and ensure that they are adequately attended to.
- To monitor financial expenditure in respect of
administrative activities as per approved budget, procedures and policies.
- To prepare budgets, plans as well as periodic
and ad-hoc reports as and when needed
- To oversee cleaning and maintenance of office
facility and to supervise general cleanliness and maintenance of the
office at all times
- To organize for meetings and plan for
appointments
- Coordinate transport booking and accommodation
for staff members and visitors
- Manager office inventory of stationery and
furniture
- Supervising and monitoring the work of
clerical and administrative staff
- Managing office budgets
- Implementing and maintaining procedures/office
administrative systems
- Organizing induction programmes for new
employees
- Any other duties delegated from time to time
by your supervisor
Accountability
- Decision Making and Communication channels:
For routine decision making to be guided by generally accepted
organization rules and regulations. Refer to Director of Finance and
Administration on issues out of normal policies and procedures
- Responsibility over data or information: Has
access to important and highly confidential information. Keep all Evidence
Action program activities and vendors strictly confidential
- Responsibility over assets: Computer, printer,
office equipment, office furniture, office supplies
- Responsibility over staff: Accounting staff
within the department section
Professional Qualifications
- Degree in Business Administration or relevant
filed
- Proficiency in Microsoft Excel, Word, Outlook,
and Internet Explorer.
- Should be an effectual communicator verbally
as well as through writing skills.
Relevant Experience and Key skills
- Minimum three years’ work experience in
similar administrative responsibilities
- Effective problem-solving skills
- Excellent interpersonal skills, must be able
to interact in a mature, professional and friendly manner with local and
international colleagues
- Ability to work on multiple tasks concurrently
and under pressure.
- Attention to details with good understanding
of filing processes
- Highly developed organizational skills
Personal Attributes
- Strong team leader and player
- Interpersonal skills
- Excellent networking skills
CLICK HERE to apply online
Evidence Action is seeking a dynamicAssociate Director for Policy, Outreach, and Partnerships in
Nairobi, Kenya.
The Policy, Outreach and Partnerships (POP) Team is fundamental to Evidence Action’s ability to effectively scale proven interventions. We seek to leverage existing platforms and to forge effective partnerships which enable us to have a catalytic impact.
The Policy, Outreach and Partnerships (POP) Team is fundamental to Evidence Action’s ability to effectively scale proven interventions. We seek to leverage existing platforms and to forge effective partnerships which enable us to have a catalytic impact.
We actively seek to embed programs in
government or scaled institutions. In order to do so, we must be able to
effectively understand, engage with, and influence these institutions.
Our interest in
meaningful, scaled impact also implies an inherent eagerness to expand into new
geographies – within existing countries and in new ones. We need to understand
those contexts and manage risk as we grow.
Filling the gap between “what works”
and having impact at scale requires an ability to take technical knowledge and
research results and make them relevant in the real world, where policy,
politics, and many other features of the local context and landscape matter. The
POP Team enables programs to be effective and to grow, thrive, and have impact
in real world contexts.
We are looking for a motivated,
strategically-minded, and action-oriented individual who is passionate about
using their people and program management skills to lead Evidence Action’s
Policy, Outreach and Partnerships team.
Responsibilities: The Associate Director – Policy, Outreach and Partnerships will be responsible for building and leading the Policy, Outreach and Partnership team.
Responsibilities: The Associate Director – Policy, Outreach and Partnerships will be responsible for building and leading the Policy, Outreach and Partnership team.
This person will report to the
Regional Director and will be based in Evidence Action’s regional office in
Nairobi.
Responsibilities will include:
1. Management
- Manage and inspire a high-performing team to
deliver services and outcomes across the region.
- Collaboration across programs in a matrix
structure: The POP Team functions like an internal consulting firm within
Evidence Action, providing high-quality and value-for-money services and
oversight to programs. The Associate Director will collaborate closely with
other managers to achieve policy-related outcomes.
2. Ultimate responsibility for
deliverables in service to program teams: Oversee, contribute to, and provide
quality control on:
- Policy analysis and strategy such as context
and landscape research and monitoring, analysis of government policies and
regulatory frameworks, collaboration with program teams to set policy
agenda and goals, investigation and analysis of government financing and
procurement, and developing governance structures for programs and with
partners.
- Government and partner relationships such as
investigating, building and codifying new relationships, managing existing
relationships both tactically and technically (e.g. managing contracts,
meeting planning and tracking) as well as interpersonally (e.g. you and
your team are seen as collaborative and supportive partners in their
work), and understanding and observing appropriate protocols.
- Communications and advocacy such as
development and promotion of communications materials consistent across
projects and in collaboration with global team, high-quality and
consistent internal and external communications, advocacy to create and
maintain legitimacy and political will among government and
non-governmental partners, influence regulations, policies, annual
operating plans, etc. to achieve institutionalized scale of evidence-based
programming.
3. Build culture of a collaborative,
evidence- and values-based team
- Collaborate with cross-cutting functions and
programs at Evidence Action to foster high quality output that is
consistent with program goals and is clearly communicated.
- Build a culture of good partnership to
maximize our impact with and through strategic institutional
relationships.
- Ensure the integrity of programs: Promotion of
evidence and of Evidence Action values permeating our external
relationships, communications and actions.
Qualifications and Skills:
- Bachelor’s degree required; Master’s degree
preferred
- Track record of inspiring and empowering teams
with the right level of structure and direction (at least 3 years of
senior management and leadership experience)
- Skilled at building relationships with senior
leaders and policymakers, and comfortable working collaboratively across
teams and cultures
- Substantial experience with policy analysis,
strategy and advocacy
- Problem solving extraordinaire ready to embark
on Plan B when needed
- Perseverance in the face of daunting
challenges
- Start-up experience and mentality
- Ability to think big while still being
detail-oriented
- Excellent analytical skills and
action-oriented output
- Strong written and oral communicator
- Experience in developing countries in general
and at least two of our three target countries in particular (Kenya,
Uganda, Malawi)
- Passionate about social impact
- A sense of humor
- Willingness to spend 20-30% of the time in
East Africa outside Nairobi
CLICK HERE to apply online
Vacancy: Administrative Logistics Officer
Finance & Admin - Nairobi, Kenya
Job Purpose:Facilitate the development and implementation of suitable logistics policy / procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.
Management Responsibility: Member of assigned technical committees
Description of Duties
Finance & Admin - Nairobi, Kenya
Job Purpose:Facilitate the development and implementation of suitable logistics policy / procedures and strategy to maximize savings and benefits to the Organization and perform the logistics coordination function effectively and efficiently in line with programme and operations demands.
Management Responsibility: Member of assigned technical committees
Description of Duties
- Work with the core departments to ensure close
integration of logistics planning in field operations, including input to
donor reports and review of the logistic component of proposals.
- Coordinate transport arrangements for staff
during the day
- Routine provision of logistic support to
various programs of the organization
- Define logistics strategy within the
Organization policies and procedures and ensure effective integration of
logistics operations.
- Inform Evidence Action Kenya personnel of
logistics procedures and regulations; maintains all taxi and car hire
records
- Contact transport vendors or agency
representatives to obtain availability and product information or to
solicit bids, develop requests for quotations and confer with vendors
concerning new products, damaged goods, delayed payments or related
information.
- Ensure adequate logistics preparedness through
contingency planning and continuous logistics preparedness reviews
- Coordinate logistics operations with other
organizations’ in the area.
- Manage organization’s field fleet security
arrangements and coordinate any evacuations
- Support logistics staff in other offices and
Supervise respective staff as required
- Occasionally visit field offices to audit
procurement and logistic processes and provide advice and training as
required including cost allocation of mileages
- To monitor operation of CMMB Kenya vehicles
Accountability
- Decision Making: Provide procurement and
logistics guidance, advice and support to CMMB offices as necessary or as
requested
- Responsibility over data or information and
asset: Assigned vehicles, assets and files
- Responsibility over staff: Assigned
procurement and logistics staff
Professional qualifications
- A Diploma in Business management/logistics
- A valid driving license
- A valid Certificate of Good Conduct
- [DESIRABLE] A post graduate diploma or
bachelor’s degree in Business management/Logistics
Relevant Experience and Key skills
- 3-5yrs years driving experience
- Must be accident free for at least for 2
years.
- An understanding of the traffic laws of Kenya.
- Demonstrates ability to manage diverse
transport operations; ability to review alternative options and select most
effective and cost efficient mode of transport; ability to provide
leadership; strong negotiating skills and ability to influence others to
reach consensus; excellent knowledge of institutional mandates, policies
and guidelines pertaining to transport operations and related matters;
demonstrates ability to complete in-depth analyses and to formulate
conclusions/recommendations.
- A minimum of 3 years of experience in
transport and logistics position within a large organization is required.
Personal Attributes
Attention to details such as directions, addresses and delivery instructions
Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities.
Attention to details such as directions, addresses and delivery instructions
Planning & Organizing – Ability to coordinate the work of others, work under pressure of tight and conflicting deadlines and handle multiple concurrent projects/activities.
Teamwork – Excellent interpersonal
skills, including ability to operate effectively across organizational
boundaries; ability to establish and maintain effective partnerships and
working relations in a multi-cultural, multi-ethnic environment with sensitivity
and respect for diversity
CLICK HERE to apply online
Vacancy: Senior Associate, Supply Chain
Engineering - Nairobi, Kenya
Evidence Action is seeking a Senior Associate for Supply Chain for its Dispensers for Safe Water Program.
About Dispensers for Safe Water: Each year, over 1.8 million children under the age of five die from diarrhea, a leading cause of which is unsafe drinking water. DSW is an entrepreneurial team tasked with scaling the Chlorine Dispenser System, a proven innovation for dramatically expanding access to water treatment at extremely low cost.
Our work is growing rapidly – we currently serve over 2.6 million people in Kenya, Uganda, and Malawi. We plan to reach 25 million in the next 5 years.
Evidence Action is seeking a Senior Associate for Supply Chain for its Dispensers for Safe Water Program.
About Dispensers for Safe Water: Each year, over 1.8 million children under the age of five die from diarrhea, a leading cause of which is unsafe drinking water. DSW is an entrepreneurial team tasked with scaling the Chlorine Dispenser System, a proven innovation for dramatically expanding access to water treatment at extremely low cost.
Our work is growing rapidly – we currently serve over 2.6 million people in Kenya, Uganda, and Malawi. We plan to reach 25 million in the next 5 years.
Our work is based on
strong proof of impact: a randomized controlled trial in Western Kenya
demonstrated a six-fold increase in the number of households treating their
water with chlorine.
Such a dramatic expansion in safe
water usage will prevent over 1.4 million cases of diarrhea and 1,300 child
deaths each year once we reach our Kenya target of 5 million people served.
About the position: The Senior Associate for Supply Chain will be a key member of the Engineering, Supply and Innovations team, providing strategic oversight and planning of the dispenser hardware supply chain.
About the position: The Senior Associate for Supply Chain will be a key member of the Engineering, Supply and Innovations team, providing strategic oversight and planning of the dispenser hardware supply chain.
This position will be one of two key
staff on the Manufacture, Maintenance and Supply Team. This team focuses on
delivering and optimizing current hardware-related operations.
The Senior Associate must ensure that
all products are available to programs in a timely and highly cost-effective
manner. The Senior Associate will be focused on ensuring that the lifetime cost
of a product is minimized, and that the supply chains are well-designed and
cost-effective.
The Senior Associate for Supply Chain will ensure hardware is imported, assembled, and shipped to our field programs. The Senior Associate’s time will be shared equally between imports, exports, and domestic logistics, with a particular focus on finding cost-savings in our supply chain.
The Senior Associate for Supply Chain will ensure hardware is imported, assembled, and shipped to our field programs. The Senior Associate’s time will be shared equally between imports, exports, and domestic logistics, with a particular focus on finding cost-savings in our supply chain.
The initial focus will be on cutting
costs in our international imports, as this has the biggest opportunity for
cost savings.
As our international programs grow,
there will be an increasing need to coordinate export logistics, examine new
supply chain structures, cost out different regional manufacturing options, and
be a client-serving face to the overall order process.
Key Responsibilities:
Key Responsibilities:
- Identify and negotiate with international
suppliers to ensure transparent and cost-effective sourcing;
- Thorough understanding of shipping options,
and the implications on tax, transit times, and overall risk;
- Developing order plans to ensure time and
cost-effectiveness of orders;
- Develop supply chain options for regional and
global manufacturing hubs;
- Develop optimal dispenser hardware and
chlorine resupply model;
- Map out current supply chain and identify key
areas for improvement;
- Be the point person for all programs to order
and manage dispenser hardware orders;
- Lead on all exports to ensure goods are
delivered cost and time-efficiently;
- Work with government offices to standardize
necessary components, register our product with a Kenyan Certificate of
Origin, and document our products as necessary.
Skills and Qualifications:
- Must have at least 5 years experience managing
complicated supply chains- particularly between China and East Africa.
- Bachelor’s degree in logistics, supply chain,
or similar field. Significant experience is more important than the
correct degree.
- Experience with KEBS/COMESA registration.
- Contacts with suppliers in China and Kenya.
- Demonstrable planning and strategic thinking
skills.
- Independent, proactive and willing to take initiative.
- Strong attention to detail.
- Enthusiastic to take on a role with
significant responsibility while developing personally and professionally.
- Fast learner with the ability to step into a
position in a fast-paced, rapidly-growing program.
- Motivated by the program’s high potential for
widespread impact on global health.
- Interested in a work environment that is
flexible, creative, and constantly changing.
- Demonstrations of enthusiasm and commitment in
the discharge supply and logistics duties.
How to Apply
CLICK HERE to apply online
Vacancy: Senior Associate, Product Design
Engineering - Nairobi, Kenya
Evidence Action is seeking a Senior Associate for Product Design for Dispensers for Safe Water.
About Dispensers for Safe Water: Each year, over 1.8 million children under the age of five die from diarrhea, a leading cause of which is unsafe drinking water.
Evidence Action is seeking a Senior Associate for Product Design for Dispensers for Safe Water.
About Dispensers for Safe Water: Each year, over 1.8 million children under the age of five die from diarrhea, a leading cause of which is unsafe drinking water.
Dispensers for Safe Water is an
entrepreneurial team tasked with scaling up chlorine dispensers, a proven
innovation for dramatically expanding access to water treatment at extremely
low cost.
Our work is growing rapidly – we
currently serve over 2.6 million people in Kenya, Uganda, and Malawi. We plan
to reach 25 million in the next 5 years.
Our work is based on
rigorous research and evidence of the effectiveness of chlorine dispensers. A
randomized controlled trial in Western Kenya demonstrated a six-fold increase
in the number of households treating their water with chlorine.
Such a dramatic expansion in safe
water usage will prevent over 1.4 million cases of diarrhea and 1,300 child
deaths each year once we reach our Kenya target of 5 million people served.
About the Hardware: The chlorine dispenser hardware is designed to deliver a metered dose of dilute chlorine at communal water sources, where the reminder to treat is most salient and where the visibility of dosing promotes social norm formation.
About the Hardware: The chlorine dispenser hardware is designed to deliver a metered dose of dilute chlorine at communal water sources, where the reminder to treat is most salient and where the visibility of dosing promotes social norm formation.
The hardware itself consists of a
blow-molded HDPE tank filled with 1.25% sodium hypochlorite, a ball valve that
delivers the appropriate dose of chlorine for a standard water collection
container, and an injection-molded casing that is mounted on a concrete base
near the water point using a standard PVC pipe.
The current design is a simple, affordable, user-friendly product that shifts water treatment activity from the point of use to the point of collection while also protecting household drinking water against recontamination during storage.
The current design is a simple, affordable, user-friendly product that shifts water treatment activity from the point of use to the point of collection while also protecting household drinking water against recontamination during storage.
The dispenser itself is just one
component of Dispensers for Safe Water: ensuring a quality product also
involves a commitment to community education and participation, and the
development of a strong chlorine supply chain in rural areas.
About the Position: The Senior Associate: Product Design will be one of two key team members on the Design and Innovations team. In order to meet our programs’ ambitious targets as well as grow as an organization, we recognize that we must continuously search for opportunities for radical program improvements.
About the Position: The Senior Associate: Product Design will be one of two key team members on the Design and Innovations team. In order to meet our programs’ ambitious targets as well as grow as an organization, we recognize that we must continuously search for opportunities for radical program improvements.
We increasingly seek to apply Human
Centered Design methodologies to identify and design solutions for drastic
improvements supporting programmatic outcomes.
The Senior Associate: Product Design is responsible for the design and prototyping of hardware focused innovations. Initially, the majority of this person’s work would focus on Dispensers for Safe Water but may expand to other programs.
The Senior Associate: Product Design is responsible for the design and prototyping of hardware focused innovations. Initially, the majority of this person’s work would focus on Dispensers for Safe Water but may expand to other programs.
The Senior Associate for Product
Design will focus on key hardware design aspects such as the solid chlorine
dispenser, valve redesign, the tablet pole, and any other hardware issues that
have been identified as priority for the programs.
Key Responsibilities:
Key Responsibilities:
- Finalize the design of the current generation
dispenser hardware: Assess the current dispenser for design improvements,
redesign the dispenser valve with a focus on durability in harsh
conditions and other dispensing mechanism options, redesign any other
components that are identified as weak or in need for improvement.
- Ensure the CAD design of our product line is
up to date and complete. Generate documentation of all dispenser
components including drawings, material specifications, costings, and
packing.
- Design next-generation dispenser: Using solid
chlorine could save up to 90% of our supply chain costs.
- Building on the initial prototypes, design a
dispenser that accurately and consistently doses very small volumes of
powdered chlorine. Lead the field test of the solid chlorine dispenser.
- Bring components to manufacturing: Develop a manufacturing
plan for redesigned components with input from the Senior Associate for
Supply and Logistics, develop tooling designs for new components.
Skills and Qualifications:
- 5 years’ experience detailed design work.
- Bachelors’ degree in Mechanical Engineering,
Product Design, Industrial Engineering, or similar.
- Competent in Autocad Inventor.
- Proactive, willing to take on new challenges.
- Experience with powders, dispensing mechanisms
(desired).
- A start-up personality; entrepreneurial,
ambitious, independent, systematic attention to detail, structured
thinker, goal-oriented, and flexible.
- Creative thinker, able to brainstorm and
address current dispenser issues.
How to Apply
CLICK HERE to apply online
Vacancy: Manager, Data Quality and Information Systems
MLIS - Kisumu, Kenya
About the Monitoring Learning and Information Systems (MLIS) Team: The MLIS team embodies the evidence-based nature of Evidence Action’s work and enables us to be a data-driven organization.
About the Monitoring Learning and Information Systems (MLIS) Team: The MLIS team embodies the evidence-based nature of Evidence Action’s work and enables us to be a data-driven organization.
The team provides services across our
Africa region in meeting the following outcomes:
Programs delivered with access to timely and useful data for day-to-day programmatic planning and decision making;
Programs delivered with access to timely and useful data for day-to-day programmatic planning and decision making;
All ongoing program monitoring needs
met (including M&E design and quality data collection);
Analysis and research conducted to
support program improvements (including operation research, market research and
cost-efficiency analysis);
Support programs
with useful and clear information for evidence-based decision making (with one
pagers, briefings, newsletters, etc);
Support provided to regional
leadership for new programs and partnerships for exploration and evaluation;
Standards, systems and processes setup
for delivery of all functions (monitoring, analysis, research, information
systems and quality data).
The MLIS team works towards these outcomes through four sub-teams, led by two managers, that work closely together to deliver quality, timely and useful information:
The MLIS team works towards these outcomes through four sub-teams, led by two managers, that work closely together to deliver quality, timely and useful information:
Learning and Communication (L&C):
This team is responsible for supporting the program teams with timely
information in innovative, useful and clear ways to translate analysis and
research to evidence-based decision making and action.
Monitoring, Analysis and Research
(MAR): This team is responsible for ensuring that all ongoing program
monitoring needs are met and analysis and research is conducted to support
program improvements.
Management Information Systems (MIS):
This team is be responsible for ensuring that the all programs have access to
timely and useful data for day-to-day programmatic planning and decision making
through a cloud-based multi-user system.
Data Quality and Management (DQM):
This team is responsible for ensuring access to quality and timely data to meet
all ongoing program needs; including monitoring, information systems and
analysis and research.
The Manager for Data Quality and Information Systems is responsible for ensuring that quality and timely data is available to meet ongoing program needs; including monitoring, information systems and analysis and research for program improvements.
The Manager for Data Quality and Information Systems is responsible for ensuring that quality and timely data is available to meet ongoing program needs; including monitoring, information systems and analysis and research for program improvements.
The Manager is also responsible for
the development of innovative cloud-based systems and tools that allow for the
sharing of data and program planning and tracking of activities.
A critical part of achieving this
will be setting up minimum standards and building systems to ensure that the
quality of data for all Evidence Action regional programs meet a high level of
standard.
The Manager for Data Quality and
Information Systems will work with a large field team and also collaborate
closely with other sub-team members to achieve MLIS team outcomes
Data Quality and Management
Data Quality and Management
- Ensure timely, useful and quality data collection,
including quantitative and qualitative data, electronic and paper surveys,
and scientific data (e.g. water testing, carbon monitoring etc).
- Work with program teams to train and manage
all staff collecting data to ensure quality data collection.
- Develop standardized data collection
instruments; for electronic data collection (ODK), phone survey and
field-based paper surveys.
- Coordinate and plan for efficient and
cost-effective data collection for all programs across countries
- Develop databases for data entry and manage
data entry, process and clean data using STATA and develop and maintain a
system of systematic and secure storage
- Identify and provide recommendations for
innovative and cost-efficient methods of improving quality of data for
programs and ensure that all DQM activities are budgeted for.
- Setup minimum standards and best-practices for
collecting, processing, cleaning, and organizing data.
- Build innovative systems and tools to train
staff and plan activities.
- Develop management guidelines for task
management of program field staff.
Management Information System
- Lead the development, implementation and
maintenance of the key information systems which will allow Evidence
Action to effectively serve millions of people. This area of responsibility
includes:
- Participate in and manage in-house MIS design,
coding and deployment, while paying attention to need to customize any MIS
system or tool to particular country and/or program.
- Actively and directly manage contracted
vendors in developing MIS systems and tools, including following up on
timelines and deliverables on tasks outsourced to vendors, for tracking
and payment purposes.
- Take the lead on the critical training of the
users of the MIS – MLIS and Programs teams, especially in the period following
the launch of new systems, or following episodes of major revisions or
updates of the existing system.
- Develop and manage tools for collecting
feedback from the users of MIS, with a view of addressing the issues
raised expeditiously and improve the systems as needed.
- Create tools to monitor usage of systems
developed to ensure that systems remain relevant and friendly to the
programs.
- Work with program and country management teams
to identify opportunities for creating or improving information systems.
- Research and apply emerging technological
solutions and best-practices to support Evidence Action program
operations.
- Develop workplans to inform immediate and long
term activities and projects for MIS team, in line with Program needs and
priorities.
- Discuss, review manuals and other
documentation developed by contracted vendors to ensure that all
information is captured and suggest changes to the manuals in the process
of development as needed.
- Develop and communicate systems detailing
interaction between other MLIS sub-teams and Programs with MIS platforms.
Team Management
- Manage a large DQIS team members across
several countries and cities, including attracting and retaining excellent
DQIS team members and ensure the ongoing development of their professional
skills and capabilities.
- Ensure that DQIS team members uphold and
promote a service-oriented and client-driven approach to their
relationships with programs.
Qualifications
- Bachelor’s/Master’s degree in a relevant field
with strong economics, statistics, or other analytical and quantitative
training;
- Strong technical skills and capacity, with at
least 2 years of practical experience managing and working directly with
large teams and data;
- Working knowledge and proven development
sensibilities using PHP/HTML/CSS, JAVA/Javascript and Android programming
languages
- Working knowledge and proven experience
working with PostgreSQL and MySQL databases.
- Knowledge of STATA (preferred), SQL or other
statistical data management software; electronic data collection software
like ODK, Blaise etc. and data entry software like CSPro and the ability
to quickly learn new software for data management.
- Self-directed and self-motivating personality,
with proven ability to manage demands from multiple clients while adhering
to deadlines and priorities.
- Demonstrated system building skills to
consistently deliver quality data.
- Naturally inquisitive, skeptical,
intellectually curious, detail-oriented and organized.
- Inspired by Evidence Action’s mission to bring
proven interventions to scale, improving the lives of millions.
- A strong commitment to evidence-based practice
and policy in the development field.
- An ability to operate effectively with
ambiguity, and to thrive as a part of a dynamic and evolving leadership
team.
- A sense of humor and excitement to be part of
an engaged and intellectually stimulating work environment.
How to Apply
CLICK HERE to apply online
Vacancy: Payroll Associate
Finance & Admin - Nairobi, Kenya
Job Purpose: To provide full centralized payroll accounting
function to include timely reconciliations of high activity weekly, bi-weekly
and semi-monthly G/L accounts, payroll taxes, and various payroll benefits
accounts.
The position is also responsible for
payroll banking functions.
Ensures that reconciliations and adjustments are recorded timely and in compliance with company policies and procedures, and GAAP.
Ensures that reconciliations and adjustments are recorded timely and in compliance with company policies and procedures, and GAAP.
Assists in the month end close
process for the payroll department.
Performs special projects related to
the payroll accounting function.
Management
Responsibility: To ensure effective utilization of
Programme/project funds according to the organization’s policies and procedures
and the donor guidelines
Description of Duties
Description of Duties
- Reconcile, audit and process incoming monthly
payroll data for Evidence Action Kenya country program
- Act as the main contact for payroll management
in Evidence Action Africa Region
- Provide analysis and back up for all payroll
accrual accounts.
- Manage cost allocation of the monthly payroll,
paid leave days and all other personnel costs for the Africa region.
- Able to create and edit queries to provide
Finance and the management team with payroll reports as needed.
- Run all processes to reconcile and balance
quarterly and annual tax extract against pounded amounts
- Liaise with HR in updating payroll records by
reviewing and approving changes in deductions, salary changes, new hires,
contract terminations, final dues etc.
- Initiate and engage regular review meetings
with HR and Finance to resolve and discuss various payroll issues and
queries.
- To ensure that statutory obligations are
adhered to and all taxes are remitted on time.
- Any other duties delegated from time to time
by your supervisor.
Accountability
- Decision Making and Communication channels:
For routine decision making to be guided by generally accepted accounting
principles and organization rules and regulations. Refer to Head of
Finance on issues out of normal policies and procedures. Will work
in collaboration with finance staff at the global level
- Responsibility over data or information: Has
access to important and highly confidential information.
- Responsibility over assets: Computer, printer,
office equipment, office furniture
- Responsibility over staff: Accounting staff
within the program section
Professional Qualifications
- Degree in Finance, Accounting, or closely
related field.
- CPA II/ACCA II qualifications
Relevant Experience and Key
Skills
- Minimum two years’ work experience in similar
Payroll/Accounting position
- Strong consultative, analytical and problem
solving skills
- Excellent interpersonal/communication and
presentation skills
- Attention to detail and ability to work with
extreme accuracy
- Ability to maintain confidentiality
Personal Attributes
- Strong team player
- Excellent communication, high computer
literacy levels (SPSS) and interpersonal skills
- Excellent networking skills
- Strong organizational skills
How to Apply
CLICK HERE to apply online
