ACDI/VOCA (www.acdivoca.org), an
international development organization working in 33 countries, is seeking
applications for the position of Institutional Development Specialist and
Operations Co-ordinator on the USAID AIIM-Assist project (www.aiim-assist.org)
in Nairobi.
Institutional Development Specialist - Nairobi
The Institutional Development Specialist shall perform the following tasks:
- Conduct organizational capacity assessments of
all AIIM grantees and local partners of bilateral missions in the region.
- Develop organizational development plans for
all AIIM grantees and other partners of bilateral missions in the region.
- Coordinate the mobilization of technical
experts or directly provide technical assistance and institutional
capacity building to AIIM grant recipients and/or other partners of
USAID/East Africa and bilateral missions.
- Supervise short terms technical experts
ensuring that their work meet the client specification and it of high
standard.
- Work closely with local and regional
organizations in the identified focus countries to strengthen their
capacity to effectively manage USAID grants and carry out technical
activities.
- Identify/develop, manage, and ensure
appropriate scopes of work (SOW) for short-term technical experts as
needed.
- Ensure that all consultant reports meet
client, USAID and ACDI/VOCA standards
- Develop progress and donor reports in compliance
with donor and ACDI/VOCA regulations.
Qualifications
- Minimum of 10 years of experience in
development and delivery of trainings and managements systems in the
public and private sectors, publicly funded organizations and NGOs.
- Prior experience on USAID-funded projects
- Established track record of achieving results
within difficult working environments is required
- A postgraduate degree in
Accounting/Finance/business background preferable
- Excellent report writing skills
- Fluency in English is required
Operations Coordinator
The Operations Coordinator shall perform the following tasks:
- Manage all office administration;
- Support Institutional strengthening activities
by developing scope of work for consultants, following up on all ongoing
institutional development assignments, editing reports to ensure smooth
delivery technical assistance;
- Manage all vendor relationships, liaising with
the project accountant for payment;
- Handle all procurement canvassing (obtaining
quotes from at least 3 sources), invoicing, and supplier relationships;
- Manage travel arrangements for all staff and
consultants;
- Manage project records and filing system;
- Assist in hiring any other support staff, as
necessary.
- Assist with backstopping and supporting the
administrative needs of any short-term consultants;
- Manage the communications strategy of the
project;
- Organize conferences and meetings;
- Manage the consultant’s database ensuring all
the required documentation is obtained and filed - CVs, biodata sheets and
reference checks. On quarterly basis update list of consultants;
- Maintain record of all short term assignments.
Make sure all documentation is obtained and filed;
- Manage project website.
The Operations Coordinator may be
called upon to provide technical assistance to partners in areas of her
expertise.
Qualifications:
- Minimum university degree in administration,
economics, commerce or management;
- Speak and write English very well (minimum
level 3 required);
- Excellent report writing skills, note-taking,
Word processing, and computer skills;
- Experience organizing conferences and
meetings;
- Experience managing consultants;
- Previous experience managing regional
operations;
- Previous experience in an international office
managing a wide range of administrative and office tasks and systems;
- Knowledge of USAID policies and procedures a
plus.
How to Apply
Applicants will be required to
submit
(1) a detailed and current CV;
(2) an application cover letter
demonstrating why they qualify for this opportunity.
Applications to be submitted
electronically to info@aiim-assist.org with the email subject as Institutional
Development Specialist or Operations Coordinator by 5.00pm, Friday December 31,
2014.
Candidates that do not hear from us
by January 31, 2015 should consider themselves unsuccessful.