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NGO Jobs in Nairobi Kenya - ACDI / VOCA

ACDI/VOCA (, an international development organization working in 33 countries, is seeking applications for the position of Institutional Development Specialist and Operations Co-ordinator on the USAID AIIM-Assist project ( in Nairobi. 

The main goal of AIIM-Assist is to strengthen the capacity of African institutions to take on greater leadership roles in regional agriculture and integration.

Institutional Development Specialist - Nairobi

The Institutional Development Specialist shall perform the following tasks:
  • Conduct organizational capacity assessments of all AIIM grantees and local partners of bilateral missions in the region.
  • Develop organizational development plans for all AIIM grantees and other partners of bilateral missions in the region.
  • Coordinate the mobilization of technical experts or directly provide technical assistance and institutional capacity building to AIIM grant recipients and/or other partners of USAID/East Africa and bilateral missions.
  • Supervise short terms technical experts ensuring that their work meet the client specification and it of high standard.
  • Work closely with local and regional organizations in the identified focus countries to strengthen their capacity to effectively manage USAID grants and carry out technical activities.
  • Identify/develop, manage, and ensure appropriate scopes of work (SOW) for short-term technical experts as needed.
  • Ensure that all consultant reports meet client, USAID and ACDI/VOCA standards
  • Develop progress and donor reports in compliance with donor and ACDI/VOCA regulations.
  • Minimum of 10 years of experience in development and delivery of trainings and managements systems in the public and private sectors, publicly funded organizations and NGOs.
  • Prior experience on USAID-funded projects
  • Established track record of achieving results within difficult working environments is required
  • A postgraduate degree in Accounting/Finance/business background preferable
  • Excellent report writing skills
  • Fluency in English is required

Operations Coordinator

The Operations Coordinator shall perform the following tasks:
  • Manage all office administration;
  • Support Institutional strengthening activities by developing scope of work for consultants, following up on all ongoing institutional development assignments, editing reports to ensure smooth delivery technical assistance;
  • Manage all vendor relationships, liaising with the project accountant for payment;
  • Handle all procurement canvassing (obtaining quotes from at least 3 sources), invoicing, and supplier relationships;
  • Manage travel arrangements for all staff and consultants;
  • Manage project records and filing system;
  • Assist in hiring any other support staff, as necessary.
  • Assist with backstopping and supporting the administrative needs of any short-term consultants;
  • Manage the communications strategy of the project;
  • Organize conferences and meetings;
  • Manage the consultant’s database ensuring all the required documentation is obtained and filed - CVs, biodata sheets and reference checks. On quarterly basis update list of consultants;
  • Maintain record of all short term assignments. Make sure all documentation is obtained and filed;
  • Manage project website.
The Operations Coordinator may be called upon to provide technical assistance to partners in areas of her expertise.

  • Minimum university degree in administration, economics, commerce or management;
  • Speak and write English very well (minimum level 3 required);
  • Excellent report writing skills, note-taking, Word processing, and computer skills;
  • Experience organizing conferences and meetings;
  • Experience managing consultants;
  • Previous experience managing regional operations;
  • Previous experience in an international office managing a wide range of administrative and office tasks and systems;
  • Knowledge of USAID policies and procedures a plus.
How to Apply
Applicants will be required to submit 

(1) a detailed and current CV; 

(2) an application cover letter demonstrating why they qualify for this opportunity. 

Applications to be submitted electronically to with the email subject as Institutional Development Specialist or Operations Coordinator by 5.00pm, Friday December 31, 2014. 

Candidates that do not hear from us by January 31, 2015 should consider themselves unsuccessful.

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