Dimensions: Save the Children has been operational in
Kenya since the 1950s, providing support to children through developmental and
humanitarian relief programmes delivered both directly and through local
partners.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir. We work through partners in many other parts of the
country.
We have a staff complement of around
300 staff and an operating annual budget of approximately US$25 million in
2014.
Position Name:Human Resource and Administration Officer
Position Code: SCI-HRO Daadab
Position Code: SCI-HRO Daadab
Status: New
Team / Programme:Programme Operations
Team / Programme:Programme Operations
Location: Dadaab
Grade: 4
Post Type: National ( 1 year contract with possibility
of extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: Under the supervision of the Area Programme
Manager, the HR and Admin Officer will guide recruitment, contractual and
performance management process, and support the implementation of Save the
Children’s Child Safeguarding Policy.
In this challenging environment, the
Dadaab HR and Admin Officer will have a is responsible not only for compliance
with critical SCI policies, but also to ensure the most critical resources of
the organization – it’s staff – are fairly managed and compensated, and have
appropriate access to opportunities for capacity development, career
development and progression.
Scope of Role:
Scope of Role:
·
Reports to: Area Programme Manager, with a technical reporting
line to the HR & Admin Coordinator, Nairobi
Key Areas of Accountability:
HR Management
·
Responsible for compliance with SCI
HR policies and procedures in Dadaab area programme;
·
Oversee all recruitment, performance
management, capacity gap assessment, and contractual processes in Dadaab;
·
Work with Programme Managers to plan
recruitment at grant start up;
·
Support field recruitment managers by
ensuring laid down policies as pertains to recruitment are followed.
·
Ensure preparation of recruitment
planners & job adverts for circulation to various distribution groups
·
Participate in field office recruitment
panels as requested by line manager
·
Prepare employment contracts and
other documents relating to terms and conditions of employment and joining
formalities for new local staff and casuals
·
Manage Area staff employment
contracts records; liaise with the Line Manager to ensure timely renewal.
·
Ensure up-to-date personnel records
are maintained according to organizational best practice and compliant with
both organizational policy and the appropriate local legislation.
·
Update and maintain the organizational
chart and staff lists as and when changes occur and share with Nairobi HR
department.
·
Manage disciplinary and grievances
issues arising from the area office
·
Prepare & submit HR & payroll
reports to Nairobi HR department on a monthly basis
·
Responsible for developing and
undertaking induction processes for all new hires and ensuring that all sectors
participate in these induction processes
·
Facilitate evaluation of induction
processes and monitoring effectiveness of the induction process and feedback to
line manager
·
Responsible for monitoring field
office staff leave status i.e. annual leave, sick leave, compassionate leave,
paternity/maternity, TOIL and R&R, ensuring regular updating of the leave
database and status reports sent out to line managers, track leave ensuring
this is shared with Nairobi HR department.
·
Ensure exit interviews are carried
out and through this and other means bring recommendation and key issues to
Support Services Coordinator.
·
Ensure compliance with all relevant
Save the Children policies and procedures with respect to child safeguarding,
health and safety, security, employment equal opportunities and other relevant
policies.
·
In conjunction with line managers
ensure that all staff understand and observe the Child Safeguarding Policy and
Code of Conduct
·
Facilitate and Administer staff
medical insurance, ensuring employee insurance eligibility list is current
·
Manage HR and Admin staff performance
in compliance with SCI Kenya Policies
·
Provide support to line managers and
staff on objective setting, performance development plans and performance
review therefore ensuring that it is happening in a timely and effective way.
Administration
·
Ensure cost effective ways of running
kitchen facilities
·
Oversee and manage the Cleaners
ensure office and guest house facilities are kept in a good state of
cleanliness and repair
Competencies
Leading
·
Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals for
children, continually improving own performance or that of the
team/organisation.
·
Developing Self and Others: Invests
time and energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
Thinking
·
Problem Solving and Decision Making:
Takes effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
·
Applying Technical Expertise: Applies
the required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
Engaging
·
Working Effectively with others:
Works collaboratively to achieve shared goals and thrives on diversity of
people and perspectives. Knows when to lead and when to follow and how to
ensure effective cross- boundary working.
Qualifications and Experience
·
A first degree in Business
Administration, Social Sciences or relevant field.
·
A post-graduate Diploma in Human
Resource Management.
·
Minimum 5 years’ experience in
similar roles
·
Good knowledge and experience of
generalist HR issues, including Kenya Employment Law, recruitment and
selection, interpretation and application of policies and procedures,
restructuring, reward and employee relations.
·
Proven ability to influence and
negotiate at senior levels and build capacity within management teams.
·
Experience in managing disciplinary a
grievance issues and monitoring and coaching HR staff and other managers
involved in such cases.
·
Experience in developing contracts
and MOUs with similar agencies
·
Experience in facilities management;
·
Excellent communication skills
(Verbal and Written), with the ability to provide clear effective advice on a
range of HR issues.
·
Fluency (written and oral) in English
is requiring. Somali language skills a major advantage.
·
Excellent presentation and
facilitation skills.
·
Strong team player, collaborative and
capable of building effective relationships across all levels
·
Strong results orientation, with the
ability to challenge existing mind-sets
·
Problem solving and risk mitigating
skills
·
Comply with the requirements of Save
the Children’s Safeguarding Policy and other Global Policies.
·
Commitment to Save the Children
values
Position Name: ABE Quality Assurance and Standards Officer
Position Code: SCI- ABE Daadab
Status: New
Team / Programme:Programmes
Position Code: SCI- ABE Daadab
Status: New
Team / Programme:Programmes
Location: Dadaab
Grade: 4
Grade: 4
Post Type: National (1 year contract with possibility of
extension)
Child Safeguarding: Level 3 - the responsibilities of the post may
require the post holder to have regular contact with or access to children or
young people
Role Purpose: To effectively Implement the SC Education Programme activities of the ABE Project in Dadaab camps and the host community in Dadaab and Fafi. He/she will ensure quality delivery of programmes and maintenance of high professional standards of all our Education Programmes.
Role Purpose: To effectively Implement the SC Education Programme activities of the ABE Project in Dadaab camps and the host community in Dadaab and Fafi. He/she will ensure quality delivery of programmes and maintenance of high professional standards of all our Education Programmes.
Reports to: Education Coordinator-ABE
Staff directly reporting to this post: None
Key Areas of Accountability:
Staff directly reporting to this post: None
Key Areas of Accountability:
·
Work as part of a team to ensure
quality programming
·
Travel Frequently to implementation
sites to liaise with teachers community leaders, Partners, local governments
and beneficiaries to ensure continued participation and support for the project
·
Carryout regular monitoring
activities and engagement with schools and communities to support project
·
Curriculum development,
implementation, supervision and evaluation.
·
Train ABE teachers on general methods
of teaching amongst others.
·
Capacity building Boards of
Managements in schools
·
Ensure that the ABE centres are child
friendly and child centred methods of learning are adapted
·
Introduce current trends in Education
at the ABE centres
·
Inspection of teaching tools
e.g. lesson plans, schemes of works and ensure that they are of quality
·
Supporting the Education Officers in
carrying out general supervision in the ABE centres.
·
Comply with Save the Children
policies and practice with respect to child protection, code of conduct, health
and safety, equal opportunities and other relevant policies and procedures.
·
Any other duty as assigned by
the Coordinator.
Skills and Behaviours (our Values in
Practice)
Accountability:
·
Holds self-accountable for making
decisions, managing resources efficiently, achieving and role modelling Save
the Children values
·
Holds the team and partners
accountable to deliver on their responsibilities - giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are not
achieved
Ambition:
·
Sets ambitious and challenging goals
for themselves (and their team), takes responsibility for their own personal
development and encourages others to do the same
·
Widely shares their personal vision
for Save the Children, engages and motivates others
·
Future orientated, thinks
strategically
Collaboration:
·
Builds and maintains effective
relationships, with their team, colleagues, members and external partners and
supporters
·
Values diversity, sees it as a source
of competitive strength
·
Approachable, good listener, easy to
talk to
Creativity:
·
Develops and encourages new and
innovative solutions
·
Willing to take disciplined risks
Integrity:
·
Honest, encourages openness and
transparency
Qualifications and Experience
·
Bachelor’s degree in education or its
equivalent
·
Minimum of five (5) years’ work experience
in education sector especially Child Friendly School initiative, Girl child
education, SNE, Non-formal Education in the Somali Context.
·
Knowledge of education in
emergencies, education sector policy, child rights and protection issues
·
Experiences of facilitating teacher
training, community-based training, capacity building Board of managements in
schools, and awareness campaigns.
·
Experience in teacher mentorship,
assessment and evaluation in the education sector
·
Excellent skills in
interactive learner friendly teaching and learning material development
·
Strong self-starter, able to take
initiative and adapt to changing circumstances and priorities
·
Positive attitude towards community
work with emphasis on the ability to learn from communities and support
participatory, innovative approaches to problem solving
·
Excellent communication skills and a
willingness to be respectful, kind, sensitive and empathise with all children
and their carers
·
Fluent in written and spoken English,
Kiswahili and the local language in the camps and the host community
·
Good report writing skills
·
Willingness and capacity to be
flexible and accommodating when faced with difficult and frustrating working
conditions
·
Commitment to Save the Children’s
Child Protection Policy.
Desirable Qualifications
·
Previous experience in working with
teachers in delivering non-formal education and girl child education services.
·
Understanding of the dynamics of the
refugees is essential
·
Experience of working with
communities and other agencies that support education
Working Contacts:
·
External: The job holder is required
to have regular contact with other similar organizations, education
institutions, children, community, and government departments.
·
Internal: The job requires the job
holder to have direct relationship with all staff and management at all levels
in ensuring the organizational policies and procedures are adhered to and
complied with.
How to Apply
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd December 2014.
Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd December 2014.
Only shortlisted candidates will be
contacted.