We are a regional organization
focusing on quality health education and training in the Eastern, Central and
Southern Africa region.
We're looking for energetic, enthusiastic, and self-driven people with a keen interest in the health sector to join a team of professionals to build an institution that will support the above functions in the region.
You must be dynamic and be able to
work in a team environment and be a catalyst for peer learning on key issues
within the organization, and to be able to keep yourself and the organization
abreast with changing sector knowledge and best practices.
Finance and Administration Intern
Job Summary: Under the direct supervision of the Finance and Administration Officer, the person will primarily provide support in finance and grants management, procurement, reporting and improvement in the financial management systems within the organization.
The person will ensure highest level of accountability to stakeholders in financial matters.
Core Functions and Responsibilities
- Maintain updated records of office financial
transactions and ensuring all financial documents are properly filed;
- Check the accuracy of the receipts and
vouchers presented to back-up expenses for completeness of the support
documents;
- Check validity of invoices and receipts
presented for payment with respect to reasonableness, allowability, and
allocability basis as per donor budgets;
- Ensure that all invoices received from vendors
are processed in an orderly manner and duly supported by proper
documentation.
- Manage petty cash disbursements as assigned.
- Liaise with the Finance and administration
Officer to ensure that expenses recurring in nature are processed and paid
in time e.g. insurance, telephone, internet etc.
- Work closely with program staff to ensure
smooth implementation of activities and to make payments and check
accuracy of details given.
- Assist in budget development and preparation
for activities and project proposals
- Prepare periodic financial reports for the
donors and assist in facilitation of project and organization audit
- Assist in inventory management and bank
reconciliations;
- Take lead in office administration issues.
Desired Qualities
- Cross-cultural sensitivity
- Inspiring and strong commitment
- Person of integrity;
- Good interpersonal skills
- Excellent planner and organizer
- Ability to work with minimal supervision
- Prior experience preferably in an NGO
environment is an added advantage
Desired Skills and Qualifications
- Degree in Finance, Accounting or related field
- Minimum of CPA Part II.
- Strong attention to detail.
- High numeracy, sound technical skills and
analytical approach to work.
- Problem-solving skills and initiative.
- Excellent oral and written communication
skills.
- Good time management skills and the ability to
prioritize.
- Proficiency in Ms Office applications
including word, excel, powerpoint, etc.
- Knowledge of computerized accounting software
(Quickbooks, Pastel)
Duration: 10 months with the possibility of extension
depending on performance.
Location: Secretariat in Nairobi, with occasional travel to
the field.
To apply for this position, please send your application letter and a
detailed CV and contacts of at least 3 referees, with the position as part of
your Email subject line, before January 16, 2015 to:
The Programme and Fundraising
Manager.
E-mail: information@coecsa.org
E-mail: information@coecsa.org