Grant and Compliance Coordinator Job in Kenya

Vacancy: Grant and Compliance Coordinator, Somalia – Based in Kenya
 
Kenyan Nationals Only

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Background: The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997. The Horn of Africa and Yemen (HOAY) Regional Office is based in Nairobi with country programs in Somalia, Kenya, Ethiopia and Yemen. 

There are also non-operational region-wide initiatives, focusing on advocacy and capacity building supported from the Nairobi Regional Office. 

Using a protection of human rights framework, DRC has mainly focused on Somalis who are displaced by conflict and natural disasters.
About the Job: The Grant and Compliance Coordinator will manage the Somalia grants portfolio by ensuring that all financial reporting is timely and meets all donor requirements.

S/he will be the focal point for grant related compliance matters including building the capacity of staff.

Duties and Responsibilities

Grant management
  • Develop tools and carry out risk assessment of the grants in the portfolio to identify the Low, Medium and High risk projects in terms of complexity of compliance requirements, risk for DRC reputation due to fraud/corruption, remote management among other areas; for more streamlined grant management processes with support from the RO.
  • Facilitate project kick off meetings ensuring staff and partners are aware of their programmatic, financial and compliance requirements.
  • Review all Somalia grants on a monthly basis in terms of budget versus actual, identify areas of over or under expenditure, instigate remedial actions and liaise over required corrections.
  • Review current grant progress against original plans and log frames, identify areas of concern and ensure remedial actions are taken.
  • In consultation with the Communications and Reporting and HAP Coordinators and the Finance department, assist in consolidating and/or quality control of reports, in relation donor requirements, original project proposal, and consistency in both narrative and financial reports.
  • In coordination with Somalia Finance department, manage effective tracking of project income from the relevant donors.
  • Maintain liaison with donors on matters related to grant management including attending donor and partner meetings at the Nairobi level.
  • Facilitate the quarterly Portfolio Review in consultation with the Area managers and Technical Managers.
  • Support best practices on grant closure procedures and monitor how effectively high-risk grants and contracts follow comprehensive grant closure steps.
  • Carry out periodic internal audit check in close consultation with Nairobi Compliance team.
  • Maintain close working relationship with GPC Consortium partners to collect and collate project information, ensure the compilation of correct and accurate project reports and represent DRC with the donor at the Nairobi level.
Compliance management
  • In coordination with relevant staff, design, maintain and inform internal procedures, systems and tools to facilitate partner compliance with contractual obligations to donors.
  • Carry out internal financial reviews to ensure that donor guidelines are implemented and followed, including financial, procurement and administrative aspects.
  • Use the testing systems developed by the Regional Compliance Manager to ensure that all Somalia offices are following DRC’s financial and administrative policies.
  • Carry out necessary training of staff on donor requirements.
  • Conduct partner capacity assessments and plan capacity building sessions in conjunction with the field staff. 
  • Conduct and document periodic implementing partner reviews.
Grants System administration
  • Maintain and regularly update the Grants Management System for the all Proposals, Contracts, Reports, Donor Correspondence and related milestones.
  • Responsible for hard and soft copy filling of original signed project and administrative organizational documents. Support the establishment of Area-level project filing systems.
  • Focal point for submission of all Nairobi-level financial and narrative donor reports and managing correspondence/communication with donors.
  • Any other task as given by the Program Development and Quality Manager and the SMT
About you

To be successful in this role you must have:
  • A degree in Finance, Administration or Accounting and certification in CPA ACCA. Possession MBA an added advantage.
  • At least 5 years relevant experience with an international NGO in grant accounting and donor liaison. Donor report writing experience is highly required.
  • Proven experience working with the major donors including DFID, EC, ECHO, SIDA, USAID, UNHCR, CHF, etc.
  • Proven ability to prioritize tasks and meet deadlines and presentation skills.
  • Ability to work independently and who is at the same time a good team-player.
  • Excellent communication skills, calm and a good sense of humour.
  • Proven commitment to accountable practices
  • Fluent in written and spoken English.
  • Willingness to travel frequently. Up to 35% travel in Somalia.
  • Advanced MS Excel, Powerpoint and MS Word.
How to Apply:

nterested? Qualified candidates who meet the requirements for this position are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post together with details of current and expected salary. 

Apply for this position by clicking on the apply button or go towww.drc.dk and find the job on the list under current vacancies.

Applications close Friday 26 December 2014.

This is a national position. 


Salary and terms will be in accordance with DRC’s terms of employment for national staff in Kenya.

If you have questions or are facing problems with the online application process, please contactjob@drc.dk

For further information about the Danish Refugee Council, please consult our website www.drc.dk