Position: Finance & Operations Officer
6 Months Fixed Term
Contract
Department:Operations
Reports To: Head of Operations and Finance
The Organisation:Our Client ALN is an alliance of independent top tier
African law firms. It is the largest grouping of its kind in Africa, with close
working relationships across its members and an established network of Best
Friends across the continent. Department:Operations
Reports To: Head of Operations and Finance
ALN’s firms are committed to working
together to provide extensive coverage and on-the-ground experience.
The Position: The role will be reporting to the Head of Operations and Finance and be a critical contributor to successful management of ALN headquarters operations.
The Position: The role will be reporting to the Head of Operations and Finance and be a critical contributor to successful management of ALN headquarters operations.
This position will be part of a small
and dynamic performance orientated team, based in Nairobi. The role will
involve constant liaison and communication with member firms across 12 African
countries.
We are looking for an experienced
professional to ensure the successful running of ALN headquarters operations
which include finance, procurement, staff related affairs and communication
with members.
The Ideal candidate possesses
superior skills in quickly adapting to a very agile and flexible environment,
possess excellent communication and stakeholder management skills and is a team
player.
The successful candidate will work
directly with strategic decision makers and have significant opportunities to
directly influence the future way of doing business.
Although this is a fixed term
contract this role offers very good experience that will be very useful in any
future roles pursued.
Description of Duties
Responsibilities include but are not limited to the following:
1. Business Operations
Description of Duties
Responsibilities include but are not limited to the following:
1. Business Operations
- Assist the Head of Operations and Finance in
execution of the ALN Strategy and ensure execution as per the
guidelines laid out by the Board and the CEO.
- Coordinate with the Head of
Operations on staff recruitment, selection process, and induction
process
- In collaboration with the Head of Operations
and Finance, develop a staff appraisal policy and follow up on
implementation
- Oversee all IT-related purchasing and budget
usage. Work with service providers to minimize latency time and ensure
that ALN has the most cost IT effective equipment and solution
- Assist with communication to members as needed
for the Operations to request information when required to.
2. Financial and administration
- Support the Head of Operations and Finance in
ensuring compliance with the budget
- Ensuring timely settlement of all vendors dues
- Oversee petty cash
- Provide a summary/report of disbursements and
expenses approved on a fortnightly basis for ALN Kenya Account
3. Procurement
- Direct all procurement activity for goods and
services
- Conduct regular review of supplier services to
ensure that there is continuous improvement on efficiency
- Regularly review vendors’ contracts to ensure
that ALN is getting the most cost effective rates
4. Board meetings and reports
- Assist the Head of Operations and Finance in
preparing the necessary material for presentation to the Board and
Members’.
- Assist the Head of Operations and Finance in
preparation for the board and members meetings by ensuring that invites
are sent out on time, agenda prepared and circulated in advance and the
report completed at least 2 weeks in advance of the meeting.
5. Referral Management
- Oversee the referrals both in and outside of
ALN by introducing member firms to clients and Best friends
- Ensure we have up to date information on
referrals from all member firms well documented in the form a spreadsheet
as well as on the intranet in coordination with the BD team.
Required Background and Experience
- Minimum 3 years relevant business experience
- Degree in B. Com, or similar relevant
background preferably with a strong financial background
- CPA qualifications level 2 or above
- Efficient user capabilities in Excel, Power
Point and MS Word as a minimum
- Solid detail focus and follow-up drive, while
also driving the bigger picture
- High sense of urgency and drive
- High attention to detail
- Good business understanding
- Excellent problem-solving and communication
skills
- Result oriented with focus on quality
- Strong team player
Please send your application to
xantiarecruitment@gmail.com by end of day 15th December with the job title as
the subject of the email.
Applications should be in word
97-2003 format only.
Please not that ALN is an equal opportunity employer
Only successful candidates will be contacted
Please not that ALN is an equal opportunity employer
Only successful candidates will be contacted