Position Title: Finance Manager
Office Location: Kenya
Supervisor Name: Chief of Party, TBD
Supervisor Title: Chief of Party
Replacement for: N/A
Full or Part-Time: Full time
Project End Date: 2020
Pact Overview: At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of a decent livelihood. Of sustainable natural resources that benefit communities.
Now more than ever in its 42-year
history, Pact is helping millions of people who are poor and marginalized
discover and build their own solutions and take ownership over their
future.
Pact enables systemic solutions that
allow those who are poor and marginalized to earn a dignified living, be
healthy, and take part in the benefits that nature provides.
Pact accomplishes this by
strengthening local capacity, forging effective governance systems, and
transforming markets into a force for development.
Department Overview: Pact
seeks a Finance Manager for the proposed USAID-funded five-year Support for
Orphans and Vulnerable Children in Nairobi and Coast Counties of Kenya to
improve the welfare and protection of children affected by HIV/AIDS by building
the capacity of households to provide for children under their care and
strengthening social services systems and structures at the county and community
levels to improve care and support of OVC.
This position is contingent on award.
Position Purpose: Reporting
to the Chief of Party, the Finance Manager will be responsible for overseeing
all aspects of financial management, including financial systems implementation,
budgeting, expenditure tracking, and financial reporting and accounting for
Pact and all partners.
Key Responsibilities
General Financial Management
- Design and implement systems and procedures
following Pact standards adapted to handle specific country constraints
and conditions, yet ensuring effective internal controls and minimizing
risks
- Supervise the finance team in reviewing cash
receipts and disbursement transactions such as but not limited to travel,
advances and liquidations of sub-grantee expenses, and vendor transactions
– ensuring adequacy of supporting documents and appropriate cost
accounting allocations
- Work with the relevant Departments (Programs,
M&E, etc.) on integrated management of all project finances to ensure
effective use of resources in order to achieve program objectives in
compliance of all donor requirements
- Provide training and/or guidance to field
staff on Pact policies, procedures and requirements; donor guidelines,
procedures and requirements; rules and regulations
- Review monthly Financial Reports from field
programs for completeness and accuracy; ensure appropriate budget
approvals, and submit to HQ Finance department
Sub-award Management
- In collaboration with the Agreements
Management Department, design, develop, and adapt policies, guidelines and
criteria for the management of sub-recipient and subcontractor financing
using the Pact worldwide standards for the conditions and constraints of
the specific country
- Oversight of and coordination with the grants
unit as well as training/mentoring of staff where necessary in the
financial management of the programs’ grant agreements with local and
international NGO's
- Supervise regular site visits by finance staff
to conduct site visits to audit partner transactions matching expenditures
to adequate supporting documentation
- Support financial management of sub-grants
including processing advances/liquidations, monitoring/compliance visits
and close-out procedures
- Equip staff to provide technical assistance to
local NGO's in the area of financial management and sub contract
compliance
- Coordinate with other Departments for
training/mentoring of sub-grantees where necessary in the administration
of the program’s sub-agreements with partners
Budgeting and Financial Planning
- Oversight of budget preparation, processes,
and management in conjunction with the relevant program managers,
including the development and review of relevant standard costs and scales
for the programs
- Track expenditures and provide justification
for allocations and reclassifications, when required
- Approve journal vouchers and ensure accurate,
current, and complete entries into the financial management system
including ensuring adequate supporting documentation
- Assist in development and tracking of budgets
for field programs
Basic Requirements
Skills and Abilities
Leadership
- Ability to sustain interpersonal and
professional relationships with internal colleagues and contacts in donor
and peer organizations
- Deep understanding of Pact’s strategy and how
efforts contribute to the greater good
- Consistently works within internal process and
procedures
- Strong interpersonal and team building skills
- Proactive engagement in corporate initiatives
Project Management
- Strong planning and time management skills
- Excellent written and oral communication
skills, including the ability to effectively present complex ideas to
diverse audiences
- Ability to problem-solve difficult issues
- Ability to multitask with ease, adapting to
frequently changing priorities
- Strong negotiating and conflict resolution
skills
- Proficiency in developing and managing a
budget
Technical Skills
- Strong experience in one of Pact’s technical
areas or a support function
- Strong knowledge and understanding of donor
policies and regulations
- High competence using common desktop
applications and internal systems
People Management
- Demonstrated proficiency in supervising staff,
including providing honest feedback
- Ability to mentor others
Preferred Qualifications
- A post-graduate degree in Business,
Accounting, Finance or related field
- At least eight years of experience in
financial management for large complex projects, of which at least five
years were working in the field of international development, preferably
in East Africa with specific experience in Kenya
- Professional level of oral and written fluency
in English language.
Pact is an equal opportunity employer
and does not discriminate in its selection and employment practices on the
basis of race, color, religion, sex, national origin, political affiliation, sexual
orientation, gender identity, marital status, disability, genetic information,
age, membership in an employee organization, or other non-merit factors.
We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly indicating in the subject field of your email Finance Manager (OVC) by 29th December 2014.
All applicants should submit their
application with a detailed CV, which should include names and contacts of 3
referees.
Only shortlisted candidates will be contacted.