Action Africa Help Uganda a
non-profit making agency that implements health and development projects in
Uganda
The organisation seeks to recruit a
dynamic, innovative development leader for the following position:
Job Title: Finance and Administration Manager
Staff reporting to this post: Finance Officer, HR & Administration Officer
& Procurement Officer
Duty Station: Kampala.
Job Summary: To monitor all financial processes effectively and
efficiently functioning, monitor financial results to detect risks and address
them. He/she will plan, execute and evaluate all activities of financial
management of AAH-I Uganda Country Programme.
The holder will be responsible for
developing, reviewing, updating and enforcing compliance of the Programme’s
financial policies and procedures.
Duties & Responsibilities
- Lead in the country budgeting process and
provide technical advice to support proposal writing in line with AAH-I
Finance and Resource Mobilisation guidelines and procedures.
- Supervise, train and appraise country
accounting staff, support and maintain a competent & motivated
“finance team” through giving constructive feedback, coaching and
mentoring in line with the Human Resources Manual.
- Periodically review and implement financial
policies to mitigate any financial risks in line with AAH-I guidelines and
donor policies.
- Monitor all functions and programs/projects
under charge are performed within budgetary parameters, to include
performing costs control activities, monitoring revenues and expenditures
and ensuring sound fiscal control in accordance with Generally Accepted
Accounting Practices.
- Review and monitor accuracy of work generated
in the country accounts office in relation to billing, payroll processing,
accounts payable, drafting checks and accounts receivable in accordance
with Generally Accepted Accounting Practices.
- Maintain and reconcile bank accounts for all
funds from field accounting support personnel.
- Review reconciliations for accounts payable
ledgers to ensure that statutory deductions (PAYE, NSSF, Local Service
Tax, Withholding tax) have been paid and submitted to statutory
authorities in line with the financial policies and regulations of AAH
International.
- Prepare and review annual, quarterly, monthly
and weekly cash flow forecasts, based on cash status and generate weekly
cash flow reports in line with AAH-I finance guidelines and procedures.
- Review and monitor the implementation of
proper audit trails, verification and reconciliation actions for all
processed work to ensure adherence to generally accepted accounting
standards and principles, established procedures, departmental guidelines
and regulatory requirements.
- Review receipts, expenditure forms, purchase
orders, distributions and disbursement orders for the purpose of ensuring
compliance with established regulatory standards.
- Prepare periodic accounting reports e.g.
weekly, monthly and annual reports, drafting and revising codes and
ordinances in line with AAH-I financial guidelines and procedures.
- Plan, manage, coordinate and implement the
year end/project end closing processes and procedures for the assigned
accounting records, and provide information to auditors in line with the
financial policies and regulations of AAH International.
- Provide technical accounting support and
interpretation to management through senior management team meetings and
to employees in line with the AAH-I financial guidelines and procedures.
Qualifications
- A Bachelor’s (honors) degree in Commerce,
Accounting or Finance
- A Master’s degree in Financial Management,
Accounting, Economics or a related field from a recognized institution.
- A professional qualification in Finance or
Accounting (Membership of ACCA, CPA)
- Good computer applications knowledge in
respect to accounting, budgeting and cash control.
- As a minimum, this would include an
understanding of MS Office and Excel coupled with a strong understanding
and knowledge of Pastel Evolution accounting systems.
- A minimum of 5 years’ experience in similar or
higher position with at least 3 years in a Non-Government Organisation.
- The candidate must be 30-45 years of
age.
- Preparation of UNHCR SPMR Reports is an
advantage
Skills and Competencies
- A team player with excellent inter-personal
and communication skills
- A good command of both written and spoken
English
- Patient, understanding and of a pleasant
character
- Excellent Management skills
- Able to build and develop capacity of others
- Commitment to the organizational values
How to Apply:
Interested persons who meet the above
criteria should submit their applications (together with an updated CV) with at
least three suitable referees with their telephone and email contact to;
uganda@actionafricahelp.org indicating the job title in the subject line of the
email.
Applications should be adressed to;
The Human Resource Officer,
Action Africa Help Uganda;
Plot 72 Ntinda Road,
P O Box 10501,
Action Africa Help Uganda;
Plot 72 Ntinda Road,
P O Box 10501,
Kampala, Uganda.
Deadline for receiving the applications is: 30/12/2014.