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Finance & Administration Officer Job in Nairobi Kenya

Vacancy: Finance & Administration Officer
  
 
Category:
 Finance
 
Level: Seasoned Professional
 
Location: Nairobi (Kenya)
 
Pay: Competitive

Our client, the Balanced Scorecard Eastern Africa (BSEA) is a Management Consulting Firm based in Nairobi, Kenya providing Strategy and Performance Management Consulting and Training Services. 

Since its founding in 2008, it has worked with companies, government departments and not-for profit organizations of different sizes by providing training and consulting on the development and implementation of strategy and performance management system using the Balanced Scorecard and PuMP® Performance Measurement Frameworks. 

One measure of its success is its ability to enhance sustainable transformation both at individual and organization levels.

Its vision is to be the partner in building sustainable transformation. (www.balancedscorecard.co.ke)
 
The Career Opportunity
: BSEA is looking to hire a Finance & Administration Officer to join its dynamic team. Reporting to the Business Development Director, the Finance & Administration Officer will be responsible for managing the day to day operations of the company.

As a part of your career growth, this role will expose you to new and challenging experiences. You will enjoy coaching and mentorship from the company’s managers, facilitators and consultants who are accredited experts with experience from around the globe.

The Role
 
The position is a very hands-on.  The main responsibilities will include:

Finance:
  • Post all transactions in the accounting system and maintain all financial records in a highly confidential and organized manner.
  • Manage and account for petty cash and imprest disbursements and establish and maintain cash forecasts and controls, including conducting cash reconciliations and submit monthly reports for review.
  • Manage bank transactions, prepare periodic bank reconciliations and prepare monthly management accounts for review by the Business Development Director.
  • Ensure all accounts receivable are collected as per credit terms given.
  • Ensure all payments received are reconciled with invoices and withholding certificates.
  • Prepare the monthly payroll and remit all the related statutory returns on time: PAYE, NSSF and NHIF.
  • Submit returns for VAT, corporation tax, and other relevant taxes on time and in compliance with all relevant regulations
  • Provide insight to the team on budgets and expenditure and how they can improve efficiency and contain costs.
  • Liaise with Auditors in all matters relating to company audit and preparation of year-end statutory accounts.
Administration
  • Continuously come up with new and innovative ways to improve the operational efficiency of the company.
  • Assist in the collection of relevant data and in the preparation of monthly, quarterly and annual reports.
  • Prepare and maintain all HR records in line with statutory requirements and assist the management of the company in the management of staff relationships.
  • Collate weekly reports, taking minutes during meetings and timely circulation of  the same
  • Handle administrative duties assigned by the senior management team such as formatting of documents, report writing, document processing e.g. printing, photocopying etc.; maintenance and management of information held by the company as may be required.
  • Supervise the company’s support staff i.e. the Messengers and Accounts Clerk by coaching and guiding them in the effective execution of their duties in support of the entire team.
  • Manage the purchase and issuance of equipment, stationery and all other office supplies within approved budgets and limits.
  • Maintain a professional office environment and manage the company support staff in providing superior customer, reception, and office management services.
  • Manage the office diary both electronic and physical and update it daily. Set up appointments for the team, organize travel arrangements etc.
  • Book/schedule all appointments and meetings for the team in liaison with concerned parties and follow up to reconfirm directions, time and logistics; arranging travel and logistics related to the meetings, appointments and events
Requirements: The ideal candidate will be able to demonstrate that they have the necessary finance, administrative, technical skills, experience and competence to immediately add value to the work of the Company, Team and Clients and to ensure the timely delivery of delegated tasks and quality services under general supervision only. 

The appointee will:
  • Possess very well developed interpersonal and communication skills and be able to give evidence of their ability to empathize, both face to face and by telephone, with those experiencing financial difficulties
  • Be results oriented and client focused.
  • Be able to provide examples of having worked on their own initiative and in teams in the past.
  • Be capable of exercising a high degree of delegated responsibility.
  • Have good organizational, and technical skills relevant to the role with the ability to problem solve, pay attention to detail and deliver work to a high standard and to tight deadlines.
Essential Education Qualifications, Attainments and Experience:
  • At least three year’s relevant and acceptable work experience in an Administrative /Office work environment.
  • Have a bachelor’s degree in Business or related field with at least CPA Part 2 or equivalent
  • Have a high degree of computer literacy - to include competence in the following Microsoft applications - word processing, spreadsheets, databases, file management, e-mail and the internet.
  • Excellent numeracy skills with knowledge and skills in the preparation and maintenance of proper financial records and banking procedures and reporting on same.
Desirable Skills, Abilities & Experience:
  • Prior experience and / or ability to carry out payroll functions including PAYE/ returns and a knowledge of payroll software
  • Knowledge of operation of QuickBooks.
  • Ability to facilitate and support the work of team members
  • Ability to work with minimum supervision and to pay attention to detail.

Remuneration: The gross pay for this position is competitive and negotiable depending on experience and demonstrable contribution.

If you are interested in the position and have the skills we are looking for, we would like to hear from you. Please
 CLICK HERE to apply for this position on-line and attach a copy of your updated resume together with details of your current salary and benefit package, by end of day Friday 9th January 2015

 Please Note:
 We do not charge individuals any fee to accept or hold their applications in our database. We therefore do not accept any applications from agencies who charge their clients for submitting their resumes.

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