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Finance, Administration & Human Resources Manager Job in Kenya

Africa Harvest Biotech Foundation International (AHBFI or Africa Harvest) is an International Agricultural Technology Development and Dissemination Foundation incorporated in the United States of America as a non-profit organization. 

It has its headquarters in Kenya and operational regional offices in Johannesburg, South Africa, Toronto Canada and Washington D.C in the U.S.A. 

The vision of Africa Harvest is ‘to be a lead contributor in making Africa free of hunger, poverty and malnutrition’ while the mission is ‘to apply innovative approaches to impact rural communities through sustainable agricultural development’.

The Foundation seeks to empower rural communities in Africa by providing appropriate technologies to boost their food production and income.

Africa Harvest is seeking motivated individuals to fill the following position:-

Finance, Administration & Human Resources Manager

Department:
 Finance and Business Development

Report To:
 Chief Executive Officer

Supervision
  • Administrative Officer
  • Procurement Officer
  • Accountant
Purpose: Oversee financial accounting, human resources management, general office administration and ensure compliance with statutory requirements in all countries where Africa Harvest operates.

Finance Management Functions:
  • Prepare regular quarterly and annual financial and management reports;
  • Generate donor financial reports;
  • Prepare audit files and coordinate the audit process for the organization;
  • Collate and compile data for local and international legal and tax requirements;
  • Guide Program Directors and others staff in the preparation of the annual Budget;
  • Prepare  and compile project budgets;
  • Review payment vouchers and supporting documents to ensure transactions are valid;
  • Post payment vouchers to electronic accounting system on a daily basis;
  • Prepare cash flow projections and bank reconciliation statements on a monthly basis;
  • Prepare the payroll on a monthly basis;
  • Prepare Consultancy Contracts, MOUs and Partnership Agreements;
  • Submit all statutory payment of statutory deductions on time;
  • Develop and implement financial policies and procedures;
  • Authorize petty cash use up to a defined limit; and
  • Supervise and train staff in the Finance section.
  • Develop, document, implement, test, and maintain a comprehensive internal audit plan and system of internal controls to help provide assurance that applicable laws, regulations, and Foundation policies and procedures are complied with judiciously;
  • Examine financial transactions for accuracy and compliance with institutional policies and applicable laws and regulations;
  • Evaluate financial and operational procedures to assure adequate internal controls are present;
  • Work with the CEO and Senior Management to identify key business risks, assess those risks, and establish risk management procedures and practices based on best practices;
  • Oversee the preparation and timely filing of the tax returns;
  • Prepare necessary reports for the Board of Directors
Human Resources Management and Admin  Functions
  • Develop  human resources management strategies, policies and procedures to enable AHBFI attract, develop and retain a qualified and motivated workforce to achieve its objectives;
  • Communicate the roll out of HR policies and procedures to all staff;
  • Develop and implement a performance management system and competitive remuneration and reward schemes;
  • Monitor and mitigate against risks with regards to employment conditions and conformity with the prevailing labour markets where AHBFI has a presence;
  • Organize and facilitate training and other staff development programs for AHBFI staff;
  • Conduct HR audits on a regular basis to ensure optimal staffing levels and that effective human resource development activities are taking place;
  • Handle staff welfare, grievances and disciplinary matters to ensure cordial relations are maintained at all times;
  • Update HR, administration and procurement standard operating procedures through continuous documentation of relevant standard operating procedures;
  • Carry out staff recruitment within team wok
  • Manage both physical and computerized HR, procurement and administration records ;
  • Advise CEO & Senior management on all emerginging HR, procurement and administration issues.
  • Liaise with all programmes to ensure their staff, supplies and logistics needs are met; and
  • Advise management and Board on all HR, procurement and administration issues
Academic Qualifications
  • Master’s degree in Business Administration, Human Resources management or related field
  • Bachelor of Commerce in Accounting or Finance, Business or related field
Professional Qualifications
  • CPA (K) or ACCA and Higher National Diploma in Human Resource Management
Experience:
  • Over 5 years relevant experience of which 3 should be in a senior role
Key Competences
  • Leadership skills
  • Excellent interpersonal, negotiation and communication skills
  • Ability to work in a team
  • Analytical
  • Integrity
  • Dependable to complete tasks without supervision
  • Leadership and management skills
  • Ability to work under pressure and meet deadlines
How to Apply

All applications should be sent with current CV, cover letter explaining your suitability for the job, salary and benefits expectations and three names of your referees.

Only electronic applications should be submitted by Thursday, 11 December, 2014 to:

The Deputy Chief Executive Officer
Africa Harvest
Village Market, Nairobi, Kenya.

E mail: jobs@africaharvest.org


Only short listed candidates meeting the required qualifications will be contacted.

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