Our client is an international
association which represents the interests of international partners on the
continent of Africa.
The mission of the association is to
facilitate effectiveness, communication, collaboration and professional development
among its members.
Executive Personal Assistant / Events
Coordinator
Under the direction of the Executive Director, the Executive Assistant / Events Coordinator will be responsible for administrative duties and provide assistance with personal matters to ensure the organization operates efficiently and with maximum effectiveness.
Principal Duties and Responsibilities
- Work closely with the various staff of the
Association and Working Groups to assist them to develop and implement
strategies to ensure the achievement of the Association’s strategic
outcomes
- Support the Executive Director with
administrative duties and provide assistance with personal matters to
ensure the Association operates efficiently and with maximum effectiveness
- Develop, maintain and review the association’s
administration systems
- Maintain weekly reporting on established
Targets; provide analysis and recommendations based on quarterly work
plans and associated tasks
- Manage annual events calendar for various
Working Groups
- Professionally represent the organization at
meetings and networking events
- Respond to Board member queries in a timely
and professional manner, both orally and in writing
- Run errands locally if required and travel to
meetings and events located across Africa on occasion
- Event Logistics – help to plan and organize
logistically successful events for the association’s members and guests
- Work with association’s Finance and Admin
Coordinator to manage all equipment/materials inventories for events,
including development of equipment/supply manifests
Qualifications, Experience and
Knowledge:
- Bachelor Degree in Public Relations &
Communication or Marketing
- Above 7 years of experience in a related field
- Exceptional written and verbal communication
skills
- Must be a proactive and creative planner with
excellent organizational and project management skills
- Experience working in multi-national
organization will be an added advantage
- Must have experience as a personal or
executive assistant as well as event planning
Interested candidates are requested
to forward their updated CVs to recruit@virtualhr.co.ke by 5th January, 2015
stating their current and expected remuneration, daytime telephone contacts and
addresses of three referees.
Only shortlisted candidates will be
contacted.
