Position: Executive Assistant
Where: Kenya Chambers of Mines
Where: Kenya Chambers of Mines
Location: Nairobi
We are looking for is a dynamic Executive Assistant who will ensure that the Senior Executive has excellent administrative support, enabling him to focus on business development and high-level management issues.
We are looking for is a dynamic Executive Assistant who will ensure that the Senior Executive has excellent administrative support, enabling him to focus on business development and high-level management issues.
You will have the multi-tasking
ability and flexibility to work in this dynamic and ever-evolving environment,
and will work well under pressure to meet tight deadlines.
Primary Responsibilities:
Provides support by performing
activities such as:
- Coordinating and disseminating various
communication as directed
- Drafting reports, memos, presentations, and
other correspondence, as required
- Initiating and responding to inquiries from
internal and external sources (verbally or in writing)
- Ensures accuracy of all material issued by the
executive
- Performs other duties as required to support
senior executive administrative and clerical details
With or without supervision, carries
out components of more complex projects, or a number of simple projects.
Supports Executive by
performing additional activities such as:
- Fulfilling directives to and from executive
- Managing the Executive's on-line calendar and
diary, ensuring access to the executive when needed and appropriate
- Arranging meetings and travel, prioritizing
for efficient use of the executive's time.
- Answering phone calls and handling inquiries
within scope of responsibility
- Opening and determining disposition of mail
- Preparing reports, formatting data, and
verifying data for completeness and correctness
Works effectively with MS Word,
Excel, PowerPoint, and other relevant software to format and edit letters,
reports, presentations and all other required correspondence from draft state
to final draft based on written or verbal instructions with high level of speed
and accuracy.
Coordinates and or compiles data on a
variety of subjects by, separating, tracking, and/or checking information.
Communicates on the Executive's
behalf when appropriate and/or as requested.
Requirements:
- 2+ years of experience as an Executive
Assistant, with demonstrated success in handling executive level
activities with efficiency and poise.
- Ability to maintain a high degree of
confidentiality with respect to sensitive business or other related
matters, including but not limited to written communication.
- Requires the application of special or skill
knowledge and/or pertinent techniques to work assignment; this includes
organizing work, being flexible in changing work environments, strong
communication skills, detail oriented.
- Ability to exercise considerable judgment,
discretion, and diplomacy in all areas of responsibility.
- Mastery of skills and programs such as
Microsoft Word, Excel, PowerPoint, etc., to prepare reports, presentations,
the ability to use a personal computer and or office machines.
- Requires a thorough familiarity with
departmental, divisional or Company policy.
- Gathers facts and analyzes information to
assist in making decisions, demonstrated ability to maintain confidentiality
in working with information or materials of a proprietary or sensitive
nature.
- Able to interact with all levels of the
organization, including ability to deal with senior managers of the
Company effectively, diplomatically and when necessary, discreetly.
If you meet our essential criteria
and are looking for a role in a productive team where you can make a real
difference, please submit your application to Angela Alma: aolela@aar.co.ke
