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Executive Assistant Job Vacancy in Nairobi Kenya

Position: Executive Assistant  

Where:
 Kenya Chambers of Mines
 
Location: Nairobi

We are looking for is a dynamic Executive Assistant who will ensure that the Senior Executive has excellent administrative support, enabling him to focus on business development and high-level management issues. 

You will have to be an excellent organizer and communicator with a proactive and friendly attitude. 

You will have the multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment, and will work well under pressure to meet tight deadlines.

Primary Responsibilities:
 
Provides support by performing activities such as:
  • Coordinating and disseminating various communication as directed
  • Drafting reports, memos, presentations, and other correspondence, as required
  • Initiating and responding to inquiries from internal and external sources (verbally or in writing)
  • Ensures accuracy of all material issued by the executive
  • Performs other duties as required to support senior executive administrative and clerical details
With or without supervision, carries out components of more complex projects, or a number of simple projects. 
 
Supports Executive  by performing additional activities such as:
  • Fulfilling directives to and from executive
  • Managing the Executive's on-line calendar and diary, ensuring access to the executive when needed and appropriate
  • Arranging meetings and travel, prioritizing for efficient use of the executive's time.
  • Answering phone calls and handling inquiries within scope of responsibility
  • Opening and determining disposition of mail
  • Preparing reports, formatting data, and verifying data for completeness and correctness
Works effectively with MS Word, Excel, PowerPoint, and other relevant software to format and edit letters, reports, presentations and all other required correspondence from draft state to final draft based on written or verbal instructions with high level of speed and accuracy. 
 
Coordinates and or compiles data on a variety of subjects by, separating, tracking, and/or checking information. 
 
Communicates on the Executive's behalf when appropriate and/or as requested.
 
Requirements:
  • 2+ years of experience as an Executive Assistant, with demonstrated success in handling executive level activities with efficiency and poise.
  • Ability to maintain a high degree of confidentiality with respect to sensitive business or other related matters, including but not limited to written communication.
  • Requires the application of special or skill knowledge and/or pertinent techniques to work assignment; this includes organizing work, being flexible in changing work environments, strong communication skills, detail oriented.
  • Ability to exercise considerable judgment, discretion, and diplomacy in all areas of responsibility.
  • Mastery of skills and programs such as Microsoft Word, Excel, PowerPoint, etc., to prepare reports, presentations, the ability to use a personal computer and or office machines.
  • Requires a thorough familiarity with departmental, divisional or Company policy.
  • Gathers facts and analyzes information to assist in making decisions, demonstrated ability to maintain confidentiality in working with information or materials of a proprietary or sensitive nature.
  • Able to interact with all levels of the organization, including ability to deal with senior managers of the Company effectively, diplomatically and when necessary, discreetly.

If you meet our essential criteria and are looking for a role in a productive team where you can make a real difference, please submit your application to Angela Alma: aolela@aar.co.ke

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