Our client, a Group of International
Schools in Africa is seeking to recruit a talented, self starting Executive Assistant / Event Coordinator to
join their team.
Location: Nairobi
He or she should be proactive and
creative planner with excellent organizational and project management skills;
capability to propose ideas and execute them; strong communication and writing
skills for a variety of projects and diverse audiences.
Key Tasks and Responsibilities
Key Tasks and Responsibilities
- Providing comprehensive administration support
services to the Executive Director.
- Developing, maintaining and reviewing the
organization administration systems to achieve maximum efficiency.
- Maintaining and organising the Executive
Director’s diary, filing system and other documents.
- Supporting the Executive Director in his work
through research, consultation and team management.
- Professionally representing the organization
at meetings and networking events.
- Facilitating meetings and schedule debriefing
sessions and also taking minutes.
- Responding to board meeting queries in
professional manner.
- Member travel and accommodation
arrangements.
- Compiling Board papers and ensures they are
sent in good time for meetings, circulating reports, minutes and agendas for
board and sub-committee members.
- Working with extraordinary confidential with
the Executive Directors business and personal.
- Running errands locally if required and travel
to meetings and events across Africa occasionally.
- Coordinating relationships with strategic
partners of the organization.
- Planning and organizing logistically
successful events for the organization members and guests.
- Working with the Finance and Administrative
Coordinator in managing and controlling event expenditure upon agreed
budget.
Qualifications and Competences
- Bachelor Degrees in Business Management or
related field.
- More than 3 years working experience and at
least 2 years in event management.
- Exceptional written and verbal communication
skills.
- Excellent organization skills time management
skills.
- Ability to manage multiple tasks.
- Must have basic computer skills including
working with spreadsheets.
- Basic handyman skills and experience working
with a variety of tools.
- Ability to lift 25+ KGs.
- Ability to stand for hours at a time.
- Proficiency in event management software as
well as Word, Excel and PowerPoint.
- Experience with or basic knowledge of
marketing.
To apply, send your CV and cover
letter to applications@flexi-personnel.com before Friday 19th December,
2014.
Clearly indicate the position applied
for and the minimum salary expectation on the subject line.
