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Administrative Manager Job in Nairobi Kenya

A progressive medium sized law firm in Nairobi is seeking to recruit a dynamic and proactive Administrative Manager with the relevant skills and ability. 

The firm will provide a very competitive pay package.

Overall Purpose: To perform a wide range of administrative and office support activities to bring about the efficient operation of the organization, ensure smooth running of the firm’s activities and assist with the day-to-day office administration. 

Key Duties and Responsibilities
 

Based in Nairobi and reporting to the Managing Partner, the individual will have the following responsibilities;
  • Handling all human resource processes of the firm, including recruitment and induction of staff, maintaining HR records, monitoring staff performance and facilitating appropriate development programs, carrying out performance appraisals and development review processes.
  • Working with departmental heads to ensure that the administrative support and services are well coordinated and provided in a cost effective and sustainable way.
  • Planning, scheduling, allocating and coordinating departmental activities, events, and services.
  • Help in managing Advocates’ schedules of official activities and appointments.
  • Responding to a wide variety of inquiries for providing information and/or direction as may be required.
  • Procurement of maintenance services and equipment through well negotiated deals to save costs to the organization.
  • Ensuring high standards of clean, tidy and conducive working environment and guarantee warm, friendly reception of clients and visitors, and directing them accordingly.
  • Compiling of responsive tender documentation, expressions of interest, and any other applications the firm makes, ensuring strict adherence to deadlines as well as documentation requirements.
Specific Key Accountabilities
 
The person must be able to work independently, plan, and prioritize their workload.
 
They must equally be able to plan, prioritize and authorize expenditure relating to administrative projects.

Personal Profile
  • Educated to degree (bachelor’s degree in business related field is preferred) or higher diploma levels
  • Computer skills and knowledge of MS-Office suite (excel, access, word, outlook and use of internet)
  • Proven experience of effective supervision, delegation, motivation and support of staff
  • Proven experience of providing or overseeing successful administrative support and office systems within a busy organization
  • Experience of negotiating with external suppliers to secure the best deals
  • Experience of clerical and administrative procedures and systems such as filing and record keeping
  • A minimum of 3 years in a similar position.
General Attributes
  • Able to work odd hours
  • Proactive with excellent problem assessment and resolving approach, and result oriented
  • Able to work methodically, accurately and neatly, and attentive to details and accuracy
  • Neat personal appearance
  • Ability to form good working relationships with a wide range of groups and individuals
  • Self-motivated and able to work unsupervised and on own initiative
  • Exhibits high levels of professionalism, strong public relations and interpersonal skills
  • Fluent in English and Swahili

To apply send your application complete with CV and Testimonials to the email advocates2015@gmail.com with details of your experience, present position, gross salary, day / evening telephone numbers so as to reach by 15th December 2014.

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