ACTED is a non-governmental
organization whose vocation is to support vulnerable population world wide and
to accompany them in building a better future.
ACTED Kenya Somalia is looking for experienced and self oriented professionals
to fill the following post:Country Logistics Manager
Duties:
- Oversee the furnishings of premises (offices
and guesthouses);
- Supervise maintenance and repairs of premises;
- Identify needs in stationery and office supplies;
- Establish a follow-up procedure for the
stationery store;
- Undertake purchases and storage of supplies;
- Manage the expenses for the logistical
department ;
- Provide documentary justification of expenses
to the Country Finance Department;
- Undertake a market study;
- Set up and maintain a database of local
suppliers, detailing criteria of quality, price, service, ethics etc;
- Purchase goods, draft contracts;
- Receive merchandise and oversee the customs
procedures for imported goods;
- Check the condition and nature of goods
received as required by the contracts;
- Manage the presentation, circulation, filing
and archiving of procurement documents, conforming to FLAT procedures;
- Identify warehouses for storages, ensure
premises are furnished and made secure for use;
- Establish tools for stock management;
- Undertake periodic inventories;
- Manage stock movements and distributions of
goods in the framework of project implementation;
- Organise the allocation and daily availability
of vehicles;
- Establish tools for vehicles follow-up: log
books, technical check-ups etc.
- Ensure the maintenance of and undertake a
monthly inventory of the vehicle pool
- Calculate and check the monthly cost of each
vehicle (fuel consumption, repairs) in coordination with the CFO;
- Identify companies for the transportation of
stock;
- Elaborate and follow a timetable of stock
delivery for projects;
- Complete and file waybills ;
- Organise and oversee loading and unloading of
goods;
- Ensure administrative and custom requirements
are adhered to;
- Organise the installation of computing
hardware and software (computers, printers, scanners, photocopiers,
Network systems);
- Identify suppliers of Internet access and
negotiate service contracts;
- Ensure back-ups of information and files are
kept on the server;
- Ensure the maintenance and undertake a regular
inventory of IT equipment;
- Organise the installation of communication
equipment: telephones, HF and VHF radios;
- Train staff in the use of such equipments;
- Ensure the maintenance and undertake a monthly
inventory of communication equipment;
- Calculate and check the monthly communication
cost of each base (telephones, e-mail, Internet), in coordination with the
CFO;
- Organise the installation of equipment: generators,
solar panels etc;
- Train staff in the operation of such
equipments;
- Ensure regular maintenance and undertake a
monthly inventory of equipment;
- Update the organization chart and ToRs of the
logistics department according to the mission development;
- Oversee the team and undertake appraisals of
directly supervised colleagues;
- Ensure training and capacity building for
logistics team members in order to increase the level of technical ability
and skills within the department;
- Develop relevant management procedures within
the team;
- Improve information flows within the
department and with other departments and projects
Requested Profile:
- At least 2-3 years of working experience in
insecure environments; preferably in Africa, Asia, or the Middle East;
- Extensive experience in logistics and/or
security management and procedures;
- Demonstrated communication and organizational
skills;
- Ability to train, mobilize, and manage both
international and national staff
- Flexibility and ability to multi-task under
pressure;
- Ability to work well in unstable and
frequently changing security environments;
- Willingness to work and live in often remote
areas under basic conditions;
- Proven ability to work creatively and
independently both in the field and in the office;
- Knowledge of local language and/or regional
experience highly desirable
Appraisal Monitoring and Evaluation
Manager
Scope: Responsible
for developing tools for appraisal, monitoring and evaluation in the country.
Duties:
- Facilitate the development and implementation
of project cycle management;
- Develop a PCM guide, incl. tools and
procedures to be used;
- Train the staff to use the PCM guide and
related tools and procedures;
- Keep track of all projects and programmes
monitoring and evaluation schedules and work with field staff to design
and implement monitoring and evaluation procedures;
- Work with all departments to follow up project
and programmes databases incl. work on the nomenclature used (official
names etc.);
- Follow up the day-to-day workings of the AME
Department, including reading weekly monitoring reports and follow-up;
- Ensure that appraisal, monitoring and
evaluation reports are made useful for fundraising and add to the general
base of field knowledge in the country for all organizations working in
the area;
- Ensure that local partners engaged in
appraisal for and/or with ACTED are trained and given advice in
participatory approaches, minimalizing bias, and other key methodologies
for information gathering;
- Work with base and field staff to help design
and improve adapted participatory appraisal mechanisms for the projects
implemented in the country;
- Manage the AME staff in cooperation with Area
Coordinators and Programme Managers;
- Follow up work plans, activities and their
quality;
- Work with the administrative departments to
ensure that procedures are respected;
- Solve problems and give professional guidance,
especially for interns / volunteers;
- Communicate regularly to Programme Managers
and Coordination’s on all activities;
Requested profile:
- Master level education in International
Relations or a relevant field
- Previous related work experience, preferably
in the humanitarian field w/knowledge of donor relations
- At least 5 and above years of working in
monitoring and evaluation in humanitarian sector
- Experience in appraisal, monitoring and
evaluation in the Humanitarian sector
- Excellent analytic, writing and communication
skills
Application Procedures
Qualified candidates to submit their
CV and cover letter to Kenya.jobs@acted.org on or before 7 November 2014.
Please Note: Due to urgency of the positions, shortlisting will be done on ongoing basis,
ACTED reserves the right to hire
prior to the application deadline and only shortlisted candidates will be
contacted.
ACTED is an equal opportunity employer.
